January 21, 2019 - Minutes
|
General Purposes Committee
|
Date: |
Monday, January 21, 2019 |
|
Place: |
Anderson Room |
|
Present: |
Mayor Malcolm D. Brodie, Chair |
|
Call to Order: |
The Chair called the meeting to order at 4:00 p.m. |
|
|
|
MINUTES |
|
|
|
It was moved and seconded |
|
|
|
That the minutes of the meeting of the General Purposes Committee held on January 9, 2019, be adopted as circulated. |
|
|
|
CARRIED |
|
|
|
COMMUNITY SERVICES DIVISION |
|
|
1. |
Investing in Canada Infrastructure Program Community, Culture and Recreation Stream |
|
|
|
|
In reply to queries from Committee, Elizabeth Ayers, Director, Recreation and Sport Services, advised that (i) the proposed grant is limited to recreation uses only and therefore, child care is excluded from eligibility, (ii) the Steveston Community Centre and Branch Library replacement project best fits the criteria for the grant as a multipurpose and multidisciplinary community hub, and (iii) letters of support from stakeholders like the Steveston Community Society and Steveston Community Centre Concept Design Building Committee will be included with the grant application. |
|
|
|
|
It was moved and seconded |
|
|
|
|
(1) |
That the submission to the Investing in Canada Infrastructure Program Community, Culture and Recreation Stream requesting funding of up to $10 million for the Steveston Community Centre and Branch Library replacement project, as outlined in the report titled, “Investing in Canada Infrastructure Program Community, Culture and Recreation Stream,” dated January 7, 2019, from the Director, Recreation and Sport Services, be endorsed; |
|
|
|
(2) |
That the Chief Administrative Officer and General Manager, Community Services be authorized to enter into funding agreements with the government for the aforementioned project should it be approved for funding, as outlined in the report titled, “Investing in Canada Infrastructure Program Community, Culture and Recreation Stream,” dated January 7, 2019, from the Director, Recreation and Sport Services; and |
|
|
|
(3) |
That the Consolidated 5-Year Financial Plan (2019-2023) be amended accordingly should the aforementioned project be approved for funding as outlined in the report titled, “Investing in Canada Infrastructure Program Community, Culture and Recreation Stream,” dated January 7, 2019, from the Director, Recreation and Sport Services. |
|
|
|
CARRIED |
|
|
|
2. |
Animal Shelter Guiding Principles, Program Options and Site |
|
|
|
|
Kirsten Close, Coordinator, Community Services Major Project, reviewed the three options proposed for the animal shelter and the following information was highlighted: |
|
|
|
|
§ |
Option 1 is a 3,700 square foot facility, is achievable within the Council-approved budget of $8 million, and meets the average demands of the shelter; |
|
|
|
§ |
Option 2 is a 7,300 square foot facility, increases the animal capacity of the shelter to effectively address peak volumes of cats and dogs seen in the spring and summer months, provides space for small animals as well as farm animals, and includes a safe and secure drop-off area for after-hours intake; and |
|
|
|
§ |
Option 3 is an 8,000 square foot facility that builds on Option 2 and adds a multipurpose room, an adoption room, and a volunteer office. |
|
|
|
Discussion took place and the following Committee comments were noted: |
|
|
|
|
§ |
a new animal shelter should meet the needs of the community now and into the future, and in particular the size of a new building should be equivalent if not larger than the existing building; |
|
|
|
§ |
renovating the existing animal shelter should be examined; |
|
|
|
§ |
a two-storey building would provide additional square footage on a limited lot size; |
|
|
|
§ |
additional spaces could be built into the proposed new animal shelter but not finished; phases of the proposed new building could then be finalized for occupancy as the need arises; |
|
|
|
§ |
the size difference between Options 2 and 3 is minimal however the cost between the two options are significant; |
|
|
|
§ |
multipurpose space and rooms for adoption activities and volunteers is important for programming purposes; |
|
|
|
§ |
funds from another Capital project could be re-allocated to offset any cost increase to the Council-approved budget of $8 million for the proposed new animal shelter; |
|
|
|
§ |
space for wildlife, educational programs, and outdoor play is important; |
|
|
|
§ |
it would be valuable to hear from stakeholders in a formal capacity; |
|
|
|
§ |
additional information on the proposed estimates would be helpful; and |
|
|
|
§ |
animal shelter operations should not be affected should a renovation to the existing building take place. |
|
|
|
As a result of the discussion, the following referral motion was introduced: |
|
|
|
|
It was moved and seconded |
|
|
|
|
That the staff report titled “Animal Shelter Guiding Principles, Program Options and Site” dated December 11, 2018, from the Director, Recreation Services and the Senior Manager, Capital Buildings Project Development, be referred to staff and report back within 60 days on the following: |
|
|
|
|
(1) |
how to maximize the Council-approved $8 million budget; |
|
|
|
(2) |
the potential phasing of the building; |
|
|
|
(3) |
the potential re-use of portions or all of the existing animal shelter building; |
|
|
|
(4) |
additional information on the overall space needs; |
|
|
|
(5) |
the potential needs and opportunities for an educational program; |
|
|
|
(6) |
stakeholder and public input, which is to be provided to Council; and |
|
|
|
(7) |
if there were to be an increase to the $8 million budget, what would be the impacts to the Capital and Operating budgets. |
|
|
|
CARRIED |
|
|
|
|
ENGINEERING AND PUBLIC WORKS DIVISION |
|
|
3. |
City Centre District Energy Utility Bylaw No. 9895, Amendment Bylaw No. 9947 |
|
|
|
It was moved and seconded |
|
|
|
That the City Centre District Energy Utility Bylaw No. 9895, Amendment Bylaw No. 9947 presented in the “City Centre District Energy Utility Bylaw No. 9895, Amendment Bylaw No. 9947” report dated December 20, 2018, from Director, Engineering be introduced and given first, second, and third readings. |
|
|
|
CARRIED |
|
|
|
ADJOURNMENT |
|
|
|
It was moved and seconded |
|
|
|
That the meeting adjourn (4:42 p.m.). |
|
|
|
CARRIED |
|
|
Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, January 21, 2019. |
|
_________________________________ |
_________________________________ |
|
Mayor Malcolm D. Brodie |
Hanieh Berg |