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2013 Agendas & Minutes

July 2, 2013 - Minutes

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City of Richmond Meeting Minutes

General Purposes Committee




Tuesday, July 2, 2013


Anderson Room
Richmond City Hall


Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Ken Johnston
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:00 p.m.








It was moved and seconded



That the minutes of the meeting of the General Purposes Committee held on Monday, June 17, 2013 and the minutes of the special meeting of the General Purposes Committee held on Monday, June 24, 2013, be adopted as circulated.













Sister City Advisory Committee – Three Year (2014 - 2016) Activity Plan

(File Ref. No.) (REDMS No. 3880385)



Amarjeet Rattan, Director, Intergovernmental Relations and Protocol Unit, was available to answer questions.



A discussion took place about various aspects of the proposed three year activity plan, and in particular on:




the Committee’s need for further details related to the proposed activities with Pierrefonds prior to approving the Activity Plan;




the rationale for proposing an Official City Delegation visit to Qingdao to commemorate the eighth Anniversary of the Friendship City relationship rather than a key anniversary;  




the desire to increase and place emphasis on community related and school exchange activities between the various sister cities;




writing a letter to the Mayor of Pierrefonds seeking further information about Pierrefonds’ expectations and desires in proceeding with the sister city relationship.



It was moved and seconded



That the Sister City Advisory Committee Three Year Activity Plan (2014-2016) be referred back to staff for clarification and further information on:




the timing of any exchanges to Xiamen and Quindao;




the details and objectives related to the proposed initiatives;




our aspirations for the City of Richmond’s attendance at the Mayor’s forum at the China International Fair for Investment & Trade (CIFIT);




Pierrefonds’ vision with regard to the future of the Sister City  relationship; and




opportunities for educational and cultural exchanges with China as opposed to business and economic development activities;



The question on the motion was not called as discussion took place about how activities related to exploring and establishing any new sister city prospects would only take place upon Council’s initiation and desire to expand the program further.



The question on the motion was then called and it was CARRIED.








It was moved and seconded



That the meeting adjourn (4:27 p.m.).






Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Tuesday, July 2, 2013.



Mayor Malcolm D. Brodie

Shanan Sarbjit Dhaliwal
Executive Assistant
City Clerk’s Office



7/3/2013 4:39:52 PM