June 24, 2013 - Minutes (Special)


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City of Richmond Meeting Minutes

Special General Purposes Committee

 

 

Date:

Monday, June 24, 2013

Place:

Anderson Room
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Ken Johnston
Councillor Linda McPhail
Councillor Harold Steves

Absent:

Councillor Bill McNulty

Call to Order:

The Chair called the meeting to order at 4:02 p.m.

 

 

 

MAYOR MALCOLM BRODIE

 

 

1.

FORMALIZING COUNCIL POLICY ON THE SCHEDULING OF ELECTED OFFICIALS' PERSONAL LEAVE TIME

(File Ref. No.:  05-1700-00/Vol 01) (REDMS No. 3891900)

 

 

It was moved and seconded

 

 

That Council Policy 6205, as per Attachment 1 to the Report prepared by Mayor Brodie, under the title of, “Formalizing Council Policy on the Scheduling of Elected Officials' Personal Leave Time”, dated June 20, 2013 be adopted.

 

 

CARRIED

 

 

 

 

FINANCE AND CORPORATE SERVICES DEPARTMENT

 

 

2.

Intermunicipal Business Licence Trial Program

(File Ref. No. 12-8275-10) (REDMS No. 3853672 v.3)

 

 

It was moved and seconded

 

 

(1)

That Inter-municipal Business Licence Agreement Bylaw No. 9033 be introduced and given first, second and third readings; and

 

 

(2)

That Inter-municipal Business Licence Bylaw No. 9040 be introduced and given first, second and third readings.

 

 

The question on the motion was not called as a brief discussion ensued about the current revenue sharing model and the future evolution of the program with regard to the possibility of joining similar programs in other areas.

 

 

The question on the motion was then called, and it was CARRIED.

 

 

3.

Contract 4609 EOI – Construction Manager for the City of Richmond

(File Ref. No.:) (REDMS No. 3894818)

 

 

It was moved and seconded

 

 

(1)

That Stuart Olson Dominion be awarded the contract to provide Construction Management contract services (Contract 4609 EOI – Construction Manager for the City of Richmond), for selected facility construction capital projects to be delivered over a five-year term, with options for 2 (two) additional 1 (one) year extensions; and

 

 

(2)

That staff be authorized to take all necessary steps to complete the matter including authorizing the Chief Administrative Officer and the General Manager, Finance and Corporate Services to negotiate and execute all documentation to complete the transaction described in the staff report dated June 20, 2013.

 

 

The question on the motion was not called as a brief discussion ensued about how utilizing a construction manager would result in cost and time savings. 

 

 

The question on the motion was then called, and it was CARRIED.

 

 

 

ADJOURNMENT

 

 

 

It was moved and seconded

 

 

That the meeting adjourn (4:10 p.m.).

 

 

CARRIED

 

 

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, June 24, 2013.

_________________________________

_________________________________

Mayor Malcolm D. Brodie
Chair

Shanan Sarbjit Dhaliwal
Executive Assistant
City Clerk’s Office