It was moved and seconded

That ‘Noise Levels at True World Foods of Canada Inc.’ be added to the agenda as Item 7.

CARRIED

MINUTES

It was moved and seconded

That the minutes of the meetings of the General Purposes Committee held on Monday, October 19, 2009 and Special General Purposes Committee held on Monday, October 26, 2009 each be adopted as circulated.

CARRIED

DELEGATION

1.

With the aid of a PowerPoint presentation (copy on file, City Clerk’s Office), Peter Dhillon, City nominee to the Airport Authority Board, Larry Berg, President and CEO, and Anne Murray, Vice President, Community & Environmental Affairs, reviewed airport initiatives and activities and noted that:

§         

the airport appreciates Council’s support in relation to ‘Open Skies Agreements’;

§         

there has been an 11% decline in passengers since last year;

§         

a $1.4 billion capital program has enhanced passenger experience with the introduction of the Canada Line, public observation areas, Pier C – five gate expansion, and Automated Border Clearance stations;

§         

the Canada Line has seen substantial ridership;

§         

Automated Border Clearance stations may be utilized by all returning Canadians and it is anticipated to reduce wait times by 50%;

§         

special temporary operations during the 2010 Winter Games, such as offsite check in and security screening, will help alleviate some of the anticipated demand;

§         

$30 million has been invested in de-icing operations;

§         

the airport has set out key strategic goals aimed at reducing emissions, energy, and waste; and

§         

WebTrak is a web-based tool that allows individuals to view real-time and historical flight and noise data collected by the Airport Authority's Aircraft Noise Monitoring & Flight Tracking System.

In reply to queries from Committee, Mr. Berg and Ms. Murray advised the following: (i) parking revenues are down by approximately 10-15% due to the increasing use of the Canada Line; (ii) the airport wishes to further explore regionalization with other local airports;  (iii) a site has been identified for a potential future three-sided ground run facility; (iv) in preparation for the Olympics there have been several tests involving the military and noise level complaints have been received, however, these tests are temporary;  and (v) the airport has seen a reduction in waste and increase in recycling.

Councillor Dang entered the meeting (4:41 p.m.).

Ms. Murray spoke of wildlife concerns in relation to birds and stated that the airport has an active wildlife program.  Also, she commented on the status of a potential fuel depot facility.

BUSINESS & FINANCIAL SERVICES DEPARTMENT

2.

Olympic / Paralympic Games - Liquor Licence Applications

(File Ref. No.: ) (REDMS No. 2739379)

Councillor G. Halsey-Brandt left the meeting (4:58 p.m.) and returned (5:00 p.m.).

It was moved and seconded

That the Chief Licence Inspector be delegated the authority to provide comment to Liquor Control and Licensing on Temporary Changes to:

(1)

Food Primary Liquor Licence Applications over the Olympic and           Paralympic Games period for establishments:

(a)

without patron participation; and

(b)

where there is no impact on residential areas within 100 meters of an establishment and traffic and noise in the area would not be adversely affected; and

(2)

Olympic and Paralympic liquor licence applications to eligible entities as defined in the Regulations.

CARRIED

3.

PASSENGER TRANSPORTATION BUREAU REGULATORY FRAMEWORK FOR THE 2010 OLYMPIC AND PARALYMPIC GAMES: PASSENGER DIRECTED VEHICLES

(File Ref. No.:) (REDMS No. 2735759)

In reply to queries from Committee, Glenn McLaughlin, Chief Licence Inspector & Risk Manager, advised that (i) additional taxis will be issued temporary business licences; (ii) other taxi companies will be able to pick up fares in Richmond; and (iii) it is anticipated that the current staff complement will be able to inspect and monitor the likely increase in taxis.

Discussion ensued and a comment was made that a letter should be written to the Passenger Transportation Bureau (PTB) requesting that they consider that all additional vehicles be electric or utilize alternative fuel technology.

It was moved and seconded

That the staff report entitled “Passenger Transportation Bureau Regulatory Framework for the 2010 Olympic and Paralympic Games: Passenger Directed Vehicles” dated October 9, 2009 from the Chief Licence Inspector and Risk Manager be received for information.

CARRIED

It was moved and seconded

That a letter be written to the Passenger Transportation Bureau to consider that for all temporary licences, vehicles must be electric or utilize alternative fuel technologies.

The question on the motion was not called as clarification was provided that the PTB Regulations for temporary licences specifically do not require that the vehicles be hybrid vehicles.  As result of the clarification, the motion was WITHDRAWN.

CORPORATE SERVICES DEPARTMENT

4.

Amendment to Council Policy No.1312 - Public Hearings - Procedures for Conducting

(File Ref. No.:  01-0105-06-01/2009-Vol 01) (REDMS No. 2731953, 2732429, 2711262)

David Weber, Director, City Clerk's Office, provided background information and noted that the proposed policy has been updated to reflect Committee’s previous direction.  Mr. Weber advised that any Council policy may be altered or temporarily suspended by majority vote.

It was moved and seconded

That Council Policy No. 1312 “Public Hearings – Procedures for Conducting,” adopted by Council on September 8, 1997, be amended as outlined in Attachment 1 to the staff report dated October 5, 2009 from the Director, City Clerk’s Office.

CARRIED

Opposed: Cllrs. E. Halsey-Brandt

Steves

COMMUNITY SERVICES DEPARTMENT

5.

Richmond Olympic Oval - Conversion Project to Create The Community Legacy Model Oval

(File Ref. No.:) (REDMS No. 2737501, 2737501,)

With the aid of renderings, Greg Scott, Director, Major Projects, provided background information and reviewed the proposed Oval conversion project.

Councillor Steves left the meeting (5:22 p.m.) and returned (5:28 p.m.).

John Mills, General Manager, Richmond Olympic Oval and Mr. Scott highlighted the following proposed plans for the conversion project:

§         

partitions and curtaining would create safe separations between the various playing areas;

§         

a specialized play space for children under ten years of age would extend recreational opportunities to kids who were not part of organized community sports;

§         

a climbing wall that would create an appealing feature;

§         

a licensed daycare;

§         

batting cages for softball, baseball and cricket;

§         

displays telling the ‘Richmond Olympic Story’; and

§         

retractable ‘bucket-style’ seats for events.

In reply to queries from Committee, Mr. Mills advised that (i) there are ongoing discussions to establish presentation centres showcasing the Oval’s post-Games uses; (ii) discussions with other community recreation organizations are ongoing to ensure that the services provided by the Oval do not negatively impact the Community Associations; and (iii) the ice arenas were designed to remain cold although many surrounding activities at the Oval require warmer temperatures.

Discussion ensued and Committee expressed concern about utilizing funds from the 2008 Operating Budget surplus and the 2008 Casino Fund surplus.

Councillors E. Halsey-Brandt and G. Halsey-Brandt left the meeting and did not return (6:12 p.m.).

Mr. Mills also advised that: (i)  access to the Oval for those who would be eligible for assistance for other City programs has yet to be addressed; (ii) partitions and curtaining are highly important; and (iii) a specialized play space for children and a climbing wall would appeal to many users.

It was moved and seconded

That:

(1)

the revised scope of Community Legacy Conversion Project initiatives, as outlined in the staff report entitled “Richmond Olympic Oval Conversion Project to Create the Community Legacy Model Oval” (Attachment 2), dated October 23, 2009 and funded within the $16M conversion funding, be approved;

(2)

the revised scope of Community Legacy Conversion Project initiatives items, as outlined in the staff report entitled “Richmond Olympic Oval Conversion Project to Create the Community Legacy Model Oval” (Attachment 6), dated October 23, 2009 be approved and funded through the following sources;

(a)

Richmond Olympic Oval project base budget; and then,

(b)

Up to $1.7 M from the 2008 Operating Budget surplus ($500,000) and 2008 Casino Fund surplus ($1.2M) if and as needed; and

(3)

all remaining Community Legacy Project Initiatives be submitted to the Capital Works Committee as per the Operating Agreement, to be funded from the Oval’s operating capital reserve or for future consideration for approval by Council in the City’s annual capital budget process.

The question on the motion was not called as discussion ensued regarding utilizing funds from the 2008 Operating Budget surplus and the 2008 Casino Fund surplus.  As a result,

It was moved and seconded

That Part 2(b) and Part 3 of the staff recommendation be referred back to staff to report back to the Finance Committee.

The question on the referral motion was not called as staff was directed to provide further comment and analysis by the next Council meeting on the various Items listed on Attachment 6 of the staff report entitled “Richmond Olympic Oval Conversion Project to Create the Community Legacy Model Oval”.

The question on the referral motion was then called and it was CARRIED.

The question on Part 1 and 2 (a) of the main motion, to read as follows:

“That:

(1)

the revised scope of Community Legacy Conversion Project initiatives, as outlined in the staff report entitled “Richmond Olympic Oval Conversion Project to Create the Community Legacy Model Oval” (Attachment 2), dated October 23, 2009 and funded within the $16M conversion funding, be approved;

(2)

the revised scope of Community Legacy Conversion Project initiatives items, as outlined in the staff report entitled “Richmond Olympic Oval Conversion Project to Create the Community Legacy Model Oval” (Attachment 6), dated October 23, 2009 be approved and funded through the Richmond Olympic Oval project base budget”.

was then called and it was CARRIED with Councillor McNulty opposed.

BUSINESS & FINANCIAL SERVICES DEPARTMENT

6.

Registration of Statutory Right of Way in Favour of BC Hydro Over City-owned Property at 5111 Hollybridge Way

(File Ref. No.:  06-2290-20-107/Vol 01) (REDMS No. 2720679)

It was moved and seconded

That:

(1)

staff be authorized to register a statutory right of way in favour of BC Hydro over ±119.6m² portion of City-owned property located at 5111 Hollybridge Way for a nominal fee of $10.00; and

(2)

staff be authorized to take all necessary steps to complete the matter including authorizing the Manager, Real Estate Services to negotiate and execute all documentation to effect the transactions, including all contracts and Land Title Office documentation.

CARRIED

7.

true world foods inc. NOISE COMPLAINTS

Wayne G. Mercer, Manager, Community Bylaws, provided background information and advised that Community Bylaws will meet with Richmond Health Services this week to review their findings related to noise levels.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (7:01 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, November 2, 2009.

_________________________________

_________________________________

Mayor Malcolm D. Brodie

Chair

Hanieh Floujeh

Acting Executive Assistant

City Clerk’s Office