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ITEM

MINUTES

1

1.

Motion to adopt the minutes of the meeting of the General Purposes Committee held on Monday, February 19^th, 2007.

DELEGATION

2.

Ahlay Chin, Executive Director, The Chinese Mental Wellness Association of Canada, regarding their application for a grant.

COUNCILLOR CYNTHIA CHEN

8

3.

THE CHINESE MENTAL WELLNESS ASSOCIATION OF CANADA - GRANT APPLICATION

RECOMMENDATION

That the balance of $3,250 remaining in the Grants Budget be allocated to The Chinese Mental Wellness Association so that the Association won’t have to reduce the programs which they currently offer.

CHIEF ADMINISTRATIVE OFFICE

9

4.

Richmond Olympic Oval Project and 2010 Olympic Games Related Business Performance Status Report

(Report:  March 5, 2007, File No.:  01-0005-01) (REDMS No.2085960)

Designated Speaker:  Gary Young

STAFF RECOMMENDATION

(1)

Staff be directed to establish a standardized format for producing semi annual reports in keeping with this report; and

(2)

Staff be directed to bring forward detailed follow up, progress and status reports which cover specific items identified in the risk assessments registry and other pertinent matters resulting from this report.

20

5.

Preliminary Report - Major Events Strategy

(Report:  February 19, 2007, File No.:  ) (REDMS No. )

Designated Speaker:  George Duncan

STAFF RECOMMENDATION

That staff be authorized to prepare and bring back to Council a Major Events Plan and make recommendations on signature events that are best suited for Richmond.

37

6.

Major Projects & Events Cost Reporting

(Report:  February 23, 2007, File No.:  ) (REDMS No.)

Designated Speaker:  George Duncan

STAFF RECOMMENDATION

(1)

That staff develop an administrative procedure through which to apply the special event and major project scope, budget, and costing principles and procedures outlined in this Staff Report (dated February 23, 2007) from the Chief Administrative Officer.

(2)

That administrative costs associated with planning and delivery be charged to the budgets and included in the final accounting of costs on all major projects and events including the Canada Line, Richmond Oval Project, and the (February 2007) Countdown Event, in accordance with the scope, budget, and costing principles and procedures outlined in the report (dated February 23, 2007 from the CAO).

(3)

That the value of the internal administrative overhead charge calculated through the new major special event and major project scope, budget and costing procedure overhead rate schedule, as outlined on page 4 of this Staff Report, be charged against the approved $178 million Richmond Oval Project budget.

(4)

That the Oval Project consultants be advised that the Project budget will be revised to absorb the resulting administrative overhead cost.

(5)

That the current quarterly administrative overhead cost reporting format adopted on the Oval Project, the post-Games Oval conversion plan, Olympic Games-related business, and Oval site land sales be eliminated in favour of applying the proposed scope, budget, and costing administrative overhead procedure as would be appropriate.

(6)

That where staff time invested in special events or major projects produces revenue from external sources beyond the total amount of revenue budgeted, the cost or value of the administrative overheads and any staff time charged against a special event or major project should be reported, but offset in the final costing report by up to the value of the staff time or overheard charged.

(7)

That where a major event generates a surplus in revenue beyond the event costs, the surplus revenue be deposited into a Major Events Fund to be utilized to support the delivery of future events.

41

7.

Addressing Richmond's Sustainability Profile

(Report:  February 22, 2007, File No.:  10-6125-01) (REDMS No.2085982)

Designated Speaker:  Suzanne Bycraft

STAFF RECOMMENDATION

(1)

That the City adopt an enhanced sustainability initiative as outlined in the staff report.

(2)

That the concept of evaluating major City projects and initiatives based on Triple Bottom Line (TBL), which includes social, economic and environmental evaluation criteria, be adopted.

(3)

That staff report back on a policy and implementation concept for measuring conformance with TBL.

(4)

That the concept of enhanced investment in the social fabric of the community, with internal resources to support social programs, be supported.

ADJOURNMENT