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ITEM

MINUTES

1

1.

Motion to adopt the minutes of the meeting of the General Purposes Committee held on Monday, May 1^st, 2006.

COUNCILLOR EVELINA HALSEY-BRANDT

5

2.

REGULAR OVAL UPDATES

(Memo:  May 2/06, File No.:  03-0975-02/2006-Vol 01) (REDMS No. 1872387)

RECOMMENDATION

That the monthly Oval Update and Summary currently provided to all members of Council become a standing item on the General Purposes Committee agenda.

CHIEF ADMINISTRATIVE OFFICE

18

3.

ARMY NAVY AIR FORCE UNIT 284 (STEVESTON) REQUEST FOR TAX EXEMPTION RELIEF

(Report:  May 4/06, File No.:  12-8060-20-7968) (REDMS No. 1872387)

Designated Speakers:  Signi Solmundson, Ivy Wong, Amarjeet Rattan 

STAFF RECOMMENDATION

That the City respond to the Army Navy Air Force Veterans Unit 284 (Steveston) request for tax exemption/relief by providing a secured loan to pay the municipal portion of their property taxes for up to 5 years while they face the financial strains of redevelopment. 

ENGINEERING & PUBLIC WORKS DEPARTMENT

32

4.

RICHMOND OVAL ART PLAN

(Report:  Apr. 20/06, File No.:  11-7000-01/2006-Vol 01) (REDMS No. 1809298)  (Art Plan Cover)  (Art Plan Part 1a)  (Art Plan Part 1b)  (Art Plan 2)

Designated Speaker:  Greg Scott

STAFF RECOMMENDATION

(1)

That the Oval Art Plan be endorsed as the guiding plan for art opportunities in the Oval  site;

(2)

That the use of the plan be endorsed as a guideline for the Olympic Gateway Neighbourhood;

(3)

That the funding for the 2006 and 2007 projects be brought forward as part of the 2005 surplus appropriation report in the amount of $1,746,250.00;

(4)

That subsequent years funding be addressed through a combination of the sponsorship strategy and the five year capital plan process;

(5)

That staff work with VANOC to identify opportunities to collaborate; and

(6)

That staff identify sponsorship opportunities to be included in the overall Oval sponsorship strategy.

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5.

RICHMOND OLYMPIC OVAL – CHANGE IN SCOPE OF ARCHITECTURAL SERVICES

(Report:  May 5/06, File No.:   ) (REDMS No. 1873266)

Designated Speaker:  Greg Scott

STAFF RECOMMENDATION

The scope of the architectural services be modified to include accelerating seven tender packages with the cost of this effort to remain within the cost plan of $17.3 million for architectural services and the project budget of $178 million.

BUSINESS & FINANCIAL SERVICES DEPARTMENT

45

6.

12311 NO. 2 ROAD – DISCHARGE OF RIGHT-OF-WAY

(Report:  May 1/06, File No.:  05-2904-24) (REDMS No. 1815156)

Designated Speaker:  Christine McGilvray

STAFF RECOMMENDATION

That the discharging the right of way over 12311 No. 2 Road (as set out in the report dated May 1, 2006, from the Manager, Lands and Property), be approved, and that staff be authorized to take all necessary steps to complete the discharge, including advertising.

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7.

HUGH BOYD PARK – LICENCE FOR A COMMUNICATIONS INSTALLATION

(Report:  May 1/06, File No.:  03-10090-14-058/Vol 01) (REDMS No. 1831386)

Designated Speaker:  Christine McGilvray

STAFF RECOMMENDATION

That:

(1)

approval be given to finalize a non-exclusive License agreement between the City and Rogers Wireless Inc. for the installation of telecommunications apparatus on a sports field lighting pole at the Hugh Boyd Athletic Park for a period of ten years for a one-time flat fee of $145,000;

(2)

that the fee payment be directed to the Special Sports Reserve;

(3)

that a further contribution of $50,000 from Rogers Wireless Inc. be directed to the Special Sports Reserve and used for sports field related expenditures at Hugh Boyd Park;

(4)

that staff be authorized to take all necessary steps to complete the matter.

51

8.

LEASE OF WATER LOT DL7990 – STEVESTON WATERFRONT LANDS – NO. 1 ROAD TO RAILWAY AVENUE

(Report:  Apr. 27/06, File No.:  03-1000-14-078/Vol 01) (REDMS No. 1817340)

Designated Speaker:  Christine McGilvray

STAFF RECOMMENDATION

That staff be authorized to enter a twenty year agreement (four five year terms) with the Fraser River Port Authority for the lease of the water lot District Lot 7990 between No. 1 Road and Railway Avenue, on the same general terms and conditions as the existing agreement which expires on August 31, 2006.

CORPORATE SERVICES DEPARTMENT

54

9.

REVISION TO AUGUST AND SEPTEMBER 2006 COUNCIL AND COMMITTEE MEETING SCHEDULE

(Report:  Apr. 21/06, File No.:  01-0105-01/2006-Vol 01) (REDMS No. 1811547)

Designated Speaker:  David Weber

STAFF RECOMMENDATION

(1)

That Council Procedure Bylaw No. 7560, Amendment Bylaw No. 8071, which would allow the cancellation of two consecutive Regular Council Meetings, be introduced and given first, second and third readings and that staff proceed with the statutory public notification of this proposed change to the Council Procedure Bylaw;

(2)

That, upon adoption of Council Procedure Bylaw No. 7560, Amendment Bylaw No. 8071, the Regular Council Meetings (open and closed) of August 14 and 28, 2006, be cancelled;

(3)

That the following Standing Committee meetings be cancelled:

(a)

General Purposes Committee meetings of August 8 and 21, 2006;

(b)

Planning Committee meetings of August 9 and 22, 2006;

(c)

Community Safety Committee meeting of August 15, 2006;

(d)

Public Works and transportation Committee meeting of August 16, 2006; and

(e)

Parks, Recreation and Cultural Services Committee meeting of August 29, 2006.

(4)

That the August 21, 2006 Public Hearing be re-scheduled to Tuesday, September 5, 2006 at 7:00 PM in the Council Chambers at Richmond City Hall.

PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT

60

10.

AWARD OF: (I) CONTRACT T.2824 – SUPPLY AND INSTALLATION OF AN ARTIFICIAL TURF SPORTS SERVICE SYSTEM; AND (II) CONTRACT T.2820 – SUPPLY AND DELIVERY OF THE BASE CONSTRUCTION MATERIALS, FOR HUGH BOYD PARK

(Report:  May 5/06, File No.:   ) (REDMS No. 1846690)

Designated Speaker:  Dave Semple, Mike Redpath

STAFF RECOMMENDATION

(1)

That Contract T.2824 for the Supply and Installation of an Artificial Turf Sports Surface System at Hugh Boyd Park be awarded to the lowest compliant bidder, Field Turf Inc. at the Total Tendered Amount of $1,380,124.52 including GST. 

(2)

That Contract T.2820 for the Supply and Delivery of Base Construction Materials (sand, gravel and artificial turf sports fields permeable aggregates) be awarded to Lafarge Canada Inc. at the unit prices quoted for a total estimated amount of $399,031.20 including GST.

ADJOURNMENT