Time:

7:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Rob Howard
Councillor Bill McNulty
Councillor Harold Steves

Director, City Clerk’s Office – David Weber

Absent:

Councillor Cynthia Chen
Councillor Sue Halsey-Brandt

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R07/5-1

1.

It was moved and seconded

That the minutes of the Regular Council Meeting held on Monday, February 26, 2007, be adopted as circulated.

CARRIED

AGENDA ADDITIONS & DELETIONS

R07/5-2

It was moved and seconded

That Zoning & Development Amendment Bylaw No. 8102, for property at 8080 and 8048 Granville Avenue and 7080 No. 3 Road, be added to the Council Agenda for adoption.

CARRIED

PRESENTATION

Janene Preston, 2006 Co-Chair, Richmond Family Court Committee, presented the Committee’s annual report. A copy of the report is on file in the City Clerk’s Office. (File No.:  01-0100-20-RFCO1-01)  (REDMS No. 2078077, 2084629)

COMMITTEE OF THE WHOLE

R07/5-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:13 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items –

Item Nos. 9 - PRCS Volunteer Management Strategy; and Item No. 11 – Provincial Child Care Funding Cuts

Mr. Laurie Portigal, President, Richmond Volunteer Society, with reference to Item No. 11, thanked the City for its support of the Richmond Child Care Resource & Referral Centre in dealing with the recent Provincial child care funding cuts.  He advised that the Society would like to reinstate this program once further information about the Provincial funding cuts and rules around the funding cuts were known.

Elizabeth Specht, Executive Director, Richmond Volunteer Society, in speaking further to Item No. 11, also thanked the City for its support.  She then briefly reviewed the Provincial child care funding cuts, and stated that the Society had now been advised that funding levels for child care would remain at the April 1st level of $9 Million.

With regard to Item No. 9, Ms. Specht voiced support for the proposed Volunteer Management Strategy, during which she talked about the importance of volunteers in the City.  She commended Council and City staff for recognizing the need to invest in volunteer management.

Item No. 15 – Addressing Richmond's Sustainability Profile

Michael Wolfe, 9731 Odlin Road, spoke about the need to educate local children about sustainability initiatives.  He then commented on a number of issues which he felt should be addressed in the report, such as the impact of auto malls and big box stores on the environment, invasive species of plants, food security and food freedom, and the safeguarding of farmland.  He also felt that the West Cambie Area Plan should not be included in the sustainability report. 

Item No. 7 - Major Projects & Events Cost Reporting; Item No. 9 - PRCS Volunteer Management Strategy; Item No. 10 – Increasing Women’s Participation In Municipal Government

Mr. Peter Mitchell, 6271 Nanika Crescent, with reference to Item No. 7, recognized the success which had been achieved with the many major events which were held throughout the City, including the recent City Centre Le Carnaval and Richmond Winter Festival events; the annual Salmon Festival and Nibbles & Bites.  He then spoke about the importance of having a major events program put in place for the period leading up to the 2010 Olympic Winter Games and as Richmond matures, and he urged staff to consult with community centres and other organizations regarding the hosting of major and minor events in the City.

With reference to Item No. 9, Mr. Mitchell congratulated the Richmond Volunteer Society for a job well done in finding volunteers for the 2002 Tall Ships Event.  He stated that their on-going efforts to provide volunteers for any number of projects was excellent.

With regard to Item No. 10, Mr. Mitchell voiced concern that the proposed resolution could result in the future discrimination of men in politics.  He talked about the high percentage of women who currently represented the City as members of City Council, the School Board and the Provincial Legislature, and suggested that the City should develop its own locally-based course to promote political participation for women and men of all ages and races. 

R07/5-4

4.

It was moved and seconded

That Committee rise and report (7:47 p.m.).

CARRIED

CONSENT AGENDA

R07/5-5

5.

It was moved and seconded

That Items 6 through 12 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the General Purposes Committee meeting held on March 5, 2007;

(2)

the Parks, Recreation & Cultural Services Committee meeting held on February 27, 2007; and

(3)

the Planning Committee meeting held on March 6, 2007,

be received for information.

ADOPTED ON CONSENT

7.

Major Projects & Events Cost Reporting

(Report:  February 23, 2007, File No.:  11-7400-00)  (REDMS No. 2087398, 2088266)

(1)

That staff develop an administrative procedure through which to apply the special event and major project scope, budget, and costing principles and procedures outlined in this Staff Report (dated February 23, 2007) from the Chief Administrative Officer.

(2)

That administrative costs associated with planning and delivery be charged to the budgets and included in the final accounting of costs on all major projects and events including the Canada Line, Richmond Oval Project, and the (February 2007) Countdown Event, in accordance with the scope, budget, and costing principles and procedures outlined in the report (dated February 23, 2007 from the CAO).

(3)

That the value of the internal administrative overhead charge calculated through the new major special event and major project scope, budget and costing procedure overhead rate schedule, as outlined on page 4 of this Staff Report, be charged against the approved $178 million Richmond Oval Project budget.

(4)

That the Oval Project consultants be advised that the Project budget will be revised to absorb the resulting administrative overhead cost, as calculated through the Major Projects Administrative Overhead Rates Schedule.

(5)

That the current quarterly administrative overhead cost reporting format adopted on the Oval Project, the post-Games Oval conversion plan, Olympic Games-related business, and Oval site land sales be eliminated in favour of applying the proposed scope, budget, and costing administrative overhead procedure as would be appropriate.

(6)

That where staff time invested in special events or major projects produces revenue from external sources beyond the total amount of revenue budgeted, the cost or value of the administrative overheads and any staff time charged against a special event or major project should be reported, but offset in the final costing report by up to the value of the staff time or overheard charged.

(7)

That where a major event generates a surplus in revenue beyond the event costs, the surplus revenue be deposited into a Major Events Fund to be utilized to support the delivery of future events.

ADOPTED ON CONSENT

8.

Farrell Estates Ltd. Proposal to construct a pier at Graybar Road

(Report:  Feb 14/07, File No.: 06-2345-04) (REDMS No. 2079658)

(1)

That the proposal from Farrell Estates and the McPhail Family for the installation of a small look-out pier at the foot of Graybar Road and Dyke Road be approved; and

(2)

That staff negotiate an agreement with Farrell Estates and the McPhail Family in response to their proposed donation for a look-out pier at Graybar Road and Dyke Road and bring back to Council for approval.

ADOPTED ON CONSENT

9.

PRCS Volunteer Management Strategy(Report:  Feb 12/07, File No.:  05-1400-07) (REDMS No. 2078883)

(1)

That the Parks, Recreation and Cultural Services Volunteer Management Strategy and Implementation Plan (Appendix 1) be adopted; and

(2)

That staff be directed to work with Volunteer Richmond Information Services and other partners to implement the Strategy.

ADOPTED ON CONSENT

10.

Increasing women’s participation in municipal government

That the City sponsor the March 16, 2007 event, “Increasing Women’s Participation in Municipal Government”, with the amount of $2,000 to be taken from the Council Contingency account.

ADOPTED ON CONSENT

11.

PROVINCIAL CHILD CARE FUNDING CUTS

(Report:  February 28, 2007, File No.: 07-3070-03-01, xr: 01-0150-01 ) (REDMS No. 2083269, 1724307, 2088560)

(1)

That a strong letter be written to the Provincial and Federal Governments stating the City’s belief that long term sustainable funding for social service programs has long term benefits, and that the City advocates that the Provincial Government fully restore funding for the Child Care Resource and Referral (CCRR) Program, and requesting that the Federal Government fully restore funding for the Early Learning and Child Care Agreement.

(2)

That staff draft a recommendation with regard to the Child Care Resource and Referral (CCRR) Program for submission as a UBCM resolution.

ADOPTED ON CONSENT

12.

APPLICATIONS FOR REZONING

(A)

WESTMARK DEVELOPMENTS LTD.

(RZ 05-320327 - Report:  February 12, 2007, File No.:  12-8060-20-8149) (REDMS No. 2028655, 2074599)

(B)

DAKOTA HOLDINGS INC.

(RZ 05-320332 - Report:  February 12, 2007, File No.:  12-8060-20-8150) (REDMS No. 2077157, 2077231)

(C)

450470 BC LTD.

(RZ 06-345319 - Report:  February 13, 2007, File No.:  12-8060-20-8160) (REDMS No. 2037102, 1081048, 2037224)

(D)

BALBIR BIRING

(RZ 06-354159 - Report:  February 13, 2007, File No.:  12-8060-20-8201) (REDMS No. 2076866, 1791415, 2077254)

(E)

BENJAMIN MCCONNELL

(RZ 06-355328 - Report:  February 15, 2007, File No.:  12-8060-20-8202) (REDMS No. 2078271, 280118, 2079753)

That the following bylaws each be introduced and given first reading:

(1)

Bylaw No. 8149, for the rezoning of 7300 and 7340 Blundell Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Townhouse District (R2-0.6)”;

(2)

Bylaw No. 8150, for the rezoning of 7360, 7380, and 7420 Blundell Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Townhouse District (R2-0.6)”;

(3)

Bylaw No. 8160, for the rezoning of 3500 Lockhart Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area B (R1/B)”;

(4)

Bylaw No. 8201, for the rezoning of 10640 Williams Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District (R1-0.6)”; and

(5)

Bylaw No. 8202, for the rezoning of 7860/7880 Eperson Road from “Two-Family Housing District (R5)” to “Single-Family Housing District, Subdivision Area B (R1/B)”.

ADOPTED ON CONSENT

GENERAL PURPOSES COMMITTEE –
Mayor Malcolm D. Brodie, Chair

13.

Richmond Olympic Oval Project and 2010 Olympic Games Related Business Performance Status Report

(Report:  March 5, 2007, File No.:  01-0370-03-01) (REDMS No. 2087696)

R07/5-6

It was moved and seconded

(1)

That staff establish a standardized format for producing semi annual reports in keeping with this report (dated March 5^th, 2007, from the Chief Administrative Officer); and

(2)

That staff bring forward detailed follow up, progress and status reports which cover specific items identified in the risk assessments registry and other pertinent matters resulting from this report.

CARRIED

14.

Preliminary Report - Major Events Strategy
(Report:  February 19, 2007, File No.:  11-7400-20-OLYM1) (REDMS No.  2082494, 2087395, 2088263)

R07/5-7

It was moved and seconded

That staff be authorized to prepare and bring to Council, a Major Events Plan and make recommendations on signature events that are best suited for Richmond, based on Option 1 (as outlined in the staff report dated February 19th, 2007, from the Chief Administrative Officer).

CARRIED

15.

Addressing Richmond's Sustainability Profile
(Report:  February 22, 2007, File No.:  10-6125-01) (REDMS No. 2085982, 2085808)

R07/5-8

It was moved and seconded

(1)

That an enhanced sustainability initiative (as outlined in the staff report dated February 22^nd, 2007, from the Chief Administrative Officer), be adopted.

(2)

That the concept of evaluating major City projects and initiatives based on Triple Bottom Line (TBL), which includes social, economic and environmental evaluation criteria, be adopted.

(3)

That staff report on a policy and implementation concept for measuring conformance with TBL.

(4)

That the concept of enhanced investment in the social fabric of the community, with internal resources to support social programs, be supported.

CARRIED

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

R07/5-9

16.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on non-agenda items (9:12 p.m.).

CARRIED

James Flint, Coordinator, Delta/Richmond Chapter, The Council of Canadians, addressed Council regarding the pending implementation of the Trade, Investment and Labour Mobility Agreement (TILMA), which had recently been signed by the premiers of British Columbia and Alberta.  Mr. Flint spoke about the potential impacts of TILMA on the jurisdiction and regulatory authority of local governments, during which he noted that TILMA had been developed with very little public consultation or debate. 

(File No.:  0150-01)

R07/5-10

17.

It was moved and seconded

That Committee rise and report (9:22 p.m.).

CARRIED

BYLAWS FOR ADOPTION

R07/5-11

It was moved and seconded

That the following bylaws be adopted:

Highway Closure and Removal of Highway Dedication (Anderson Road) Bylaw No. 7976

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 8102 (8080 and 8084 Granville Avenue and 7080 No. 3 Road, RZ 05-317472)

Traffic Bylaw No. 5870, Amendment Bylaw No. 8195

(Amendment required with regard to the Bylaw Dispute Adjudication System)

Parking (Off-Street) Regulation Bylaw No. 7403, Amendment Bylaw No. 8196

(Amendment required with regard to the Bylaw Dispute Adjudication System)

CARRIED

ADJOURNMENT

R07/5-12

It was moved and seconded

That the meeting adjourn (9:24 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, March 12^th, 2007

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)