November 19, 2025 - Agenda

Pg. #

ITEM

MINUTES

PWT-4

Motion to adopt the minutes of the meeting of the Public Works and Transportation Committee held on October 22, 2025.

NEXT COMMITTEE MEETING DATE

December 17, 2025, (tentative date) at 4:00 p.m. in the Anderson Room.

AGENDA ADDITIONS AND DELETIONS

ENGINEERING AND PUBLIC WORKS DIVISION

1.

Award of Contract 8397P – Supply and Delivery of Vehicle and Equipment Tires and Certified Tire Services

(File Ref. No. 02-0780-01) (REDMS No. 8058595)

PWT-9

See Page PWT-9 for full report

Designated Speaker:  Owen Sinclair

STAFF RECOMMENDATIONS

(1)

That Contract 8397P, Supply and Delivery of Vehicle and Equipment Tires and Certified Tire Services, be awarded to Fountain Tire Ltd. for an initial three-year term for an estimated total value of  1,009,872 excluding taxes and contingency, as described in the report titled “Award of Contract 8397P – Supply and Delivery of Vehicle and Equipment Tires and Certified Tire Services”, dated October 28, 2025;

(2)

That authorization be given to issue change orders as required up to an additional $201,974 for contingency, for a maximum total value of $1,211,846 for the initial term, excluding taxes;

(3)

That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to extend the initial three-year term for up to two additional one year periods, to a maximum total term of five years, at an additional estimated value of $673,248, plus $134,650 contingency excluding taxes, resulting in a total estimated contract value of $2,019,744 over five years; and

(4)

That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with Fountain Tire Ltd.

2.

Update on 2025/2026 Snow and Ice Response Preparations

(File Ref. No. 10-6360-13) (REDMS No. 8147677)

PWT-14

See Page PWT-14 for full report

Designated Speaker:  Brandon Olson

STAFF RECOMMENDATION

That the report titled “Update on 2025/2026 Snow and Ice Response Preparations”, dated November 1, 2025, from the Director, Public Works, be received for information.

3.

Westwater Drive Traffic Calming

(File Ref. No. 10-6500-01) (REDMS No. 8162032)

PWT-25

See Page PWT-25 for full report

Designated Speaker:  Sonali Hingorani

STAFF RECOMMENDATION

That Option 2 to implement traffic calming on Westwater Drive, as described in the report titled “Westwater Drive Traffic Calming”, dated October 21, 2025, from the Director, Transportation, be approved.

4.

Westminster Highway and River Road: Intersection Enhancements

(File Ref. No. 10-6500-01) (REDMS No. 8119819)

PWT-31

See Page PWT-31 for full report

Designated Speaker:  Beata Ng

STAFF RECOMMENDATION

That the report titled “Westminster Highway and River Road: Intersection Enhancements”, dated October 30, 2025, from the Director, Transportation, be received for information.

5.

Richmond Board of Education Motion on School Traffic Safety (September 25, 2025)

(File Ref. No.) (REDMS No.)

PWT-37

See Page PWT-37 for background materials

Designated Speaker:  Lloyd Bie

6.

MANAGER’S REPORT

ADJOURNMENT