November 4, 2024 - Agenda

Pg. #

ITEM

MINUTES

GP-5

Motion to adopt the minutes of the meeting of the General Purposes Committee held on October 15, 2024.

FINANCE AND CORPORATE SERVICES DIVISION

1.

Award of Contract 8337P - Database Encryption Project

(File Ref. No. 04-1370-01) (REDMS No. 7803709)

GP-10

See Page GP-10 for full report

Designated Speaker:  James Teo

STAFF RECOMMENDATIONS

(1)

That Contract 8337P - Database Encryption Project be awarded to Eclipsys Solutions Inc., for a value of $662,249.16, excluding taxes, for a contract term of five years as described in the report titled “Award of Contract 8337P - Database Encryption Project” dated October 3, 2024, from the Director, Information Technology; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contracts and all related documentation with Eclipsys Solutions Inc.

2.

Award of Contract 8350Q – Supply and Delivery of Microsoft Subscription Licensing

(File Ref. No. 04-1300-01) (REDMS No. 7793657)

GP-15

See Page GP-15 for full report

Designated Speaker:  Grant Fengstad

STAFF RECOMMENDATIONS

(1)

That Contract 8350Q – Supply and Delivery of Microsoft Subscription Licensing be awarded to NetraClouds Inc. for a three-year term for an estimated value of $2,180,995.50, excluding taxes as described in the report titled “Award of Contract 8350Q – Supply and Delivery of Microsoft Subscription Licensing” dated October 3, 2024, from the Director, Information Technology; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contracts and all related documentation with NetraClouds Inc.

3.

Draft Community Wayfinding Strategy

(File Ref. No. 08-4150-04-06) (REDMS No. 7823529)

GP-19

See Page GP-19 for full report

Designated Speaker:  Jill Shirey

STAFF RECOMMENDATION

That the draft Community Wayfinding Strategy, as detailed in the staff report titled “Draft Community Wayfinding Strategy”, dated October 11, 2024, from the Director, Business Services, be endorsed for public consultation.

PLANNING AND DEVELOPMENT DIVISION

4.

Proposed Updates to the Richmond Community Homelessness Table Terms of Reference

(File Ref. No. 07-3000-00) (REDMS No. 7787794)

GP-122

See Page GP-122 for full report

Designated Speaker:  Chris Duggan

STAFF RECOMMENDATION

That the amended Terms of Reference for the Richmond Community Homelessness Table as outlined in the staff report titled “Proposed Updates to the Richmond Community Homelessness Table Terms of Reference”, dated October 15, 2024, from the Director, Community Social Development, be endorsed.

DEPUTY CAO’S OFFICE

5.

Award of Contract 8300Q – On-Call Refrigeration Contractor Services

(File Ref. No. 10-6000-01) (REDMS No. 7780627)

GP-134

See Page GP-134 for full report

Designated Speaker:  Martin Younis

STAFF RECOMMENDATIONS

(1)

That Contract 8300Q – On-Call Refrigeration Contractor Services be awarded to Cimco Refrigeration, a Division of Toromont Industries Inc. (Cimco Refrigeration) for a three-year term for an aggregate value of $750,000.00, excluding taxes, as described in the report titled "Award of Contract 8300Q – On-Call Refrigeration Contractor Services," dated October 7, 2024 from the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and Deputy Chief Administrative Officer be authorized to extend the initial three-year term, up to a maximum of five years, for an additional value of $506,250.00 excluding taxes; and

(3)

That the Chief Administrative Officer and Deputy Chief Administrative Officer be authorized to execute the contracts and all related documentation with Cimco Refrigeration over the maximum five-year term.

ENGINEERING AND PUBLIC WORKS DIVISION

6.

Updated Energy Step Code and Zero Carbon Step Code Compliance Options for New Single Detached and Duplex Homes

(File Ref. No. 10-6125-01) (REDMS No. 7763319)

GP-138

See Page GP-138 for Staff Memorandum

GP-144

See Page GP-144 for full report

Designated Speakers:  Norm Connolly & Nicholas Heap

STAFF RECOMMENDATION

That direction be provided regarding the preferred option as outlined in the report titled ‘Updated Energy Step Code and Zero Carbon Step Code Compliance Options for New Single Detached and Duplex Homes’ from the Director, Climate and Environment, dated September 19, 2024.

ADJOURNMENT