October 15, 2024 - Agenda

Pg. #

ITEM

MINUTES

Motion to adopt the minutes of the meeting of the General Purposes Committee held on October 1, 2024. (distributed separately)

CAO’S OFFICE

1.

Award of Contract 8283P – Employee & Family Assistance Program

(File Ref. No. 05-1400-01) (REDMS No. 7795677)

GP-4

See Page GP-4 for full report

Designated Speakers: Samantha Pillay & Wayne Jong

STAFF RECOMMENDATIONS

(1)

That Contract 8283P – Employee & Family Assistance Program (EFAP) be awarded to Green Shield Canada for a three-year term for an estimated value of $589,050.00, excluding taxes, as described in the report titled “Award of Contract 8283P – Employee& Family Assistance Program,” dated September 18, 2024 from the Senior Director, People & Culture, Human Resources;

(2)

That the Chief Administrative Officer and General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Green Shield Canada; and

(3)

That the Chief Administrative Officer and General Manager, Finance and Corporate Services be authorized to extend the initial three-year contract term for an additional one year, up to the maximum total term of four years, for an estimated total value of $785,400.00, excluding taxes.

PARKS, RECREATION AND CULTURE DIVISION

2.

City of Richmond Signature and Community Events Plan 2025–2029

(File Ref. No. 11-7000-01) (REDMS No. 7591445)

GP-9

See Page GP-9 for full report

Designated Speakers:  Dee Bowley & Marie Fenwick

STAFF RECOMMENDATIONS

(1)

That the revised Guiding Principles for City Events as detailed in the report “City of Richmond Signature and Community Events Plan 2025–2029”, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed;

(2)

That the City of Richmond Signature and Community Events Plan 2025–2029 as detailed in the attached report, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed to guide the planning and delivery of City events for the next five years; and

(3)

That the expenditures totaling $950,200 for the City Events Program 2025 with funding of $890,600 from the Rate Stabilization Account, $31,000 estimated sponsorship and $28,600 estimated grant revenue be considered in the 2025 budget process.

FINANCE AND CORPORATE SERVICES DIVISION

3.

2025 Council and Committee Meeting Schedule

(File Ref. No. 01-0105-01) (REDMS No. 7810334)

GP-57

See Page GP-57 for full report

Designated Speaker:  Evangel Biason

STAFF RECOMMENDATIONS

(1)

That the 2025 Council and Committee meeting schedule, as shown in Attachment 1 of the staff report dated September 17, 2024 from the Director, City Clerk’s Office, be approved; and,

(2)

That the Council Procedure Bylaw No. 7560 be varied to allow for the following revisions as detailed in the staff report titled “2025 Council and Committee Meeting Schedule” dated September 17, 2024, from the Director, City Clerk’s Office, be approved:

(a)

That the Regular Council meetings (open and closed) of August 11 and August 25, 2025 be cancelled; and

(b)

That the August 18, 2025 Public Hearing be rescheduled to September 2, 2025 at 7:00 p.m. in the Council Chambers at Richmond City Hall.

DEPUTY CAO’S OFFICE

4.

Japanese Canadian Legacies Community Grant Opportunities
(File Ref. No. 10-6000-01) (REDMS No. 7823342)

GP-62

See Page GP-62 for full report

Designated Speakers:  Martin Younis & Todd Gross

STAFF RECOMMENDATIONS

(1)

That the scope of work related to the two grant applications to the Japanese Canadian Legacies Community Fund, for an aggregate total of up to $1,500,000, be endorsed in principle by Council, as described in the report titled “Japanese Canadian Legacies Community Grant Opportunities,” dated October 2, 2024, from the Director, Facilities and Project Development and the Director, Parks Services;

(2)

That should the grant application(s) be successful, the Chief Administrative Officer and the Deputy Chief Administrative Officer be authorized to execute the agreement on behalf of the City of Richmond with the Steveston Community Society (SCS), for the contribution from SCS to the City for the Japanese Canadian Legacy Improvements work; and

(3)

That a capital budget up to $1,500,000 for the Japanese Canadian Legacy Improvements be approved and be included in the Consolidated 5 Year Financial Plan (2025-2029).

ADJOURNMENT