September 15, 2025 - Agenda

Pg. #

ITEM

MINUTES

GP-4

Motion to adopt the minutes of the meeting of the General Purposes Committee held on September 2, 2025.

DELEGATION

1.

James Cassano, Projects Director, Graham Construction, to delegate on the Temporary Office Site Trailer for the Redevelopment of Richmond Hospital.

FINANCE AND CORPORATE SERVICES DIVISION

2.

Award of Contract 8409P - Document and Records Management System Modernization

(File Ref. No. 03-1000-20-8409P) (REDMS No. 8141729)

GP-10

See Page GP-10 for full report

Designated Speakers: Grant Fengstad and Vincent Chu

STAFF RECOMMENDATIONS

(1)

That Contract 8409P – Document and Records Management System Modernization Project, be awarded to Cadence Solutions Inc. for an initial five-year term for an estimated value of $3,350,000 excluding taxes, as described in the report titled “Award of Contract 8409P - Document and Records Management System Modernization Project”, dated August 18, 2025 from the Director, Information Technology;

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Cadence Solutions Inc.; and

(3)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to extend the contract at the end of the initial contract term for an additional five years at an amount of up to $1,667,500, up to the maximum total term often years, for a maximum contract value of $5,017,500 excluding taxes.

ENGINEERING AND PUBLIC WORKS DIVISION

3.

Local Government Climate Action Program (LGCAP) Year 4 Survey Report and 2024 Corporate Emission Inventory

(File Ref. No. 10-6125-01) (REDMS No. 8130697)

GP-17

See Page GP-17 for full report

Designated Speakers:  Poroshat Assadian and Chad Paulin

STAFF RECOMMENDATION

That the LGCAP Year 4 Survey Report and Attestation Form as described in the report titled “Local Government Climate Action Program (LGCAP) Year 4 Survey Report and 2024 Corporate Emission Inventory”, from the Director, Climate and Environment, dated August 19, 2025, be endorsed and posted on the City’s website for public information, in accordance with

Provincial requirements.

4.

Proposed Commercial Truck Parking Strategies

(File Ref. No. 10-6360-16-01) (REDMS No. 8142854)

GP-45

See Page GP-45 for full report

Designated Speaker:  Sonali Hingorani

STAFF RECOMMENDATIONS

(1)

That the proposed On-Street Commercial Truck Parking Pilot Program and Recommended Actions as described in the staff report titled “Proposed Commercial Truck Parking Strategies” dated August 25, 2025, from the Director, Transportation, be approved;

(2)

That Staff report back to Council with the associated bylaw amendments required to implement Option A: Paid Monthly Permit Fee for the proposed On-Street Commercial Truck Parking Pilot Program, as described in the staff report titled “Proposed Commercial Truck Parking Strategies” dated August 25, 2025, from the Director, Transportation; and

(3)

That Staff include the estimated costs for the proposed On-Street Truck Parking Pilot Program, as described in the staff report titled “Proposed Commercial Truck Parking Strategies” dated August 25, 2025, from the Director, Transportation, as part of the 2026budget process for Council consideration.

CAO’S OFFICE

5.

Examination of Ethical Implications Regarding Council Members Voting on Issues with Personal Financial Interests

(File Ref. No.) (REDMS No. 8134452)

GP-63

See Page GP-63 for full report

Designated Speaker: Serena Lusk

STAFF RECOMMENDATION

That the report titled “Examination of Ethical Implications Regarding Council Members Voting on Issues with Personal Financial Interests” dated September 2, 2025 from the Chief Administrative Officer be received for information.

ADJOURNMENT