February 20, 2024 - Minutes

Date:

Tuesday, February 20, 2024

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Carol Day
Councillor Laura Gillanders
Councillor Kash Heed
Councillor Andy Hobbs
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Michael Wolfe

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on February 5, 2024, be adopted as circulated.

CARRIED

FINANCE AND CORPORATE SERVICES DIVISION

1.

CONTRACT RENEWAL 6722P- SUPPLY AND DELIVERY OF COMPUTER EQUIPMENT AND RELATED SERVICES

(File Ref. No. 04-1300-01) (REDMS No. 7537976)

It was moved and seconded

(1)

That contract 6722P – Supply and Delivery of Computer Equipment and Related Services, approved by Council on November 23, 2020 for a three-year term be extended for the optional two-year term, to a maximum five-year contract term, thereby expiring November23, 2025; and

(2)

That Contract 6722P Supply and Delivery of Computer Equipment and Related Services for Compugen be increased by $1,279,084.00 excluding taxes, to fund the renewal of that two-year term; and

(3)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the amendment to the contract with Compugen Inc.

The question on the motion was not called as in response to queries from Council, staff advised that (i) the majority of City employees are equipped with laptops, (ii) laptops have a higher per unit cost then traditional desktops, (iii) devices are replaced on a five-year refresh cycle, (v) the purpose of this report is to gain approval to extend the term of the contract for a further two years to a maximum five year term, and (vi) the initial three year term was set with the intent that a vendor performance assessment can be done and a decision can be made on the option to extend the term by another two years.

The question on the motion was then called and it was CARRIED.

LAW AND LEGISLATIVE SERVICES DIVISION

2.

REGULATION OF MATERIAL ON HIGHWAYS AND PUBLIC PLACES PURSUANT TO SECTION 46 OF THE COMMUNITY CHARTER

(File Ref. No. 12-8060-20-010226) (REDMS No. 7356654)

It was moved and seconded

(1)

That Regulation of Material on Highways Bylaw No. 10226, be introduced and given first, second and third readings;

(2)

That Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 10227, be introduced and given first, second and third readings;

(3)

That Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 10228, be introduced and given first, second and third readings; and

(4)

That Notice of Bylaw Violation Dispute Adjudication Bylaw No. 8122, Amendment Bylaw No. 10229, be introduced and given first, second and third readings.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:06 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Tuesday, February 20, 2024.

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Mayor Malcolm D. Brodie
Chair

Raman Grewal
Legislative Services Associate