November 22, 2023 - Agenda

Pg. #

ITEM

MINUTES

PWT-5

Motion to adopt the minutes of the meeting of the Public Works and Transportation Committee held on October 18, 2023.

NEXT COMMITTEE MEETING DATE

December 20, 2023, (tentative date) at 4:00 p.m. in the Council Chambers.

AGENDA ADDITIONS AND DELETIONS

PLANNING AND DEVELOPMENT DIVISION

1.

APPLICATION TO 2023/24 BC ACTIVE TRANSPORTATION INFRASTRUCTURE GRANT PROGRAM

(File Ref. No. 10-6500-00) (REDMS No. 7348760)

PWT-12

See Page PWT-12 for full report

Designated Speaker:  Sonali Hingorani

STAFF RECOMMENDATION

(1)

That the submission for cost-sharing to the 2023/24 BC Active Transportation Infrastructure Grant Program as described in the staff report titled “Application to 2023/24 BC Active Transportation Infrastructure Grant Program” dated October 23, 2023, from the Director, Transportation be endorsed;

(2)

That the Chief Administrative Officer and the General Manager, Planning and Development, be authorized on behalf of the City to execute the funding agreement should the above application be successful; and

(3)

That should the grant application be successful, the grant amount will be included in the Consolidated 5 Year Financial Plan (2024-2028) accordingly.

ENGINEERING AND PUBLIC WORKS DIVISION

2.

AWARD OF CONTRACT – DIRECT DIGITAL CONTROLS MAINTENANCE SERVICES

(File Ref. No. 06-2000-01) (REDMS No. 7368494)

PWT-16

See Page PWT-16 for full report

Designated Speaker:  Jeff Lee

STAFF RECOMMENDATION

(1)

That Direct Digital Controls Maintenance Services be awarded to Ainsworth Inc., in the amount of $2,609,707.00 for a five-year term as described in the report titled "Award of Contract – Direct Digital Controls Maintenance Services," dated October 18, 2023, from

the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial five-year term, up to the maximum total term of seven years, for the maximum total amount of $3,807,027.00 as described in the report titled "Award of Contract – Direct Digital Controls Maintenance Services," dated October 18, 2023, from the Director, Facilities and Project Development; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with Ainsworth Inc.

3.

AWARD OF CONTRACT 8200Q – ON-CALL FIRE SYSTEM SERVICES

(File Ref. No. 10-6000-01) (REDMS No. 7377194)

PWT-21

See Page PWT-21 for full report

Designated Speaker:  Jeff Lee

STAFF RECOMMENDATION

(1)

That Contract 8200Q – On-Call Fire System Services as detailed in the staff report titled “Award of Contract 8200Q – On-Call Fire System Services,” dated October 18, 2023, from the Director, Facilities and Project Development be awarded for a three-year term to Elite Fire Protection Ltd. for an estimated average amount of $227,150.00 annually, with an approximate total value of $681,450.00 over a three-year period;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term up to the maximum total term of five years, for the maximum total amount of $1,157,450.00 as described in the report titled "Award of Contract 8200Q – On-Call Fire System Services," dated October 18, 2023, from the Director, Facilities and Project Development; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract amendment and all related documentation with Elite Fire Protection Ltd. over the five-year term.

4.

UPDATE ON 2023/2024 SNOW AND ICE RESPONSE PREPARATIONS
(File Ref. No. 10-6000-01) (REDMS No. 7420249)

PWT-25

See Page PWT-25 for full report

Designated Speaker:  Larry Ford

STAFF RECOMMENDATION

(1)

That the staff report titled “Update on 2023/2024 Snow and Ice Response Preparations”, dated November 6, 2023, from the Director, Public Works Operations, be received for information; and

(2)

That Policy 7013, updated to reflect servicing of bus stops, wheelchair letdowns and services at civic facilities, be adopted.

5.

MANAGER’S REPORT

ADJOURNMENT