November 16, 2021 - Minutes

Date:

Tuesday, November 16, 2021

Place:

Council Chambers
Richmond City Hall

Present:

Councillor Chak Au, Chair
Councillor Alexa Loo(by teleconference)
Councillor Andy Hobbs (by teleconference)
Councillor Linda McPhail
Councillor Michael Wolfe (by teleconference)

Also Present:

Councillor Bill McNulty

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works and Transportation Committee held on October 19, 2021, be adopted as circulated.

CARRIED

NEXT COMMITTEE MEETING DATE

December 14, 2021, (tentative date) at 4:00 p.m. in the Council Chambers

AGENDA ADDITIONS AND DELETIONS

It was moved and seconded

That Traffic Parking Signs be added to the agenda as Item 7A.

CARRIED

PLANNING AND DEVELOPMENT DIVISION

1.

Barnes Drive and Flury Drive - Traffic Calming Update
(File Ref. No. 10-6450-09-01) (REDMS No. 6752296)

Steve Badesha, resident of Barnes Drive, referred to his correspondence (attached to and forming part of these minutes as Schedule 1), and expressed concern with regard to the traffic along Barnes Drive, noting his support for the proposed  traffic calming measures on Barnes Drive and Flury Drive.

Staff noted that a review for lower speed limits and other traffic calming measures are considered on a case by case basis, which includes a fairly robust consultation, and that the traffic speed study determined the total volume of vehicles in the area, including local traffic, is fairly low.

Staff further noted that correspondence will be provided to all residents in the neighbourhood, advising of the new speed limit, and that staff will monitor for any adjustments that may be required following installation of the revised speed limit signs.

It was moved and seconded

(1)

That Option 3 to establish a 30 km/h speed limit on Barnes Drive and Flury Drive as described in the staff report titled “Barnes Drive and Flury Drive – Traffic Calming Update” dated October 12, 2021, from the Director, Transportation, be endorsed; and

(2)

That should Option 3 be endorsed, Traffic Bylaw No. 5870, Amendment Bylaw No. 10301, to revise the posted speed limit on Barnes Drive and Flury Drive to 30 km/h, be introduced and given first, second and third reading.

CARRIED

2.

TransLink 2022 Cost-Share Funding Applications
(File Ref. No. 01-0154-04) (REDMS No. 6755808)

Staff noted the proposed programs will be reviewed at a future budget review.

A brief discussion ensued with respect to the proposed projects and guidelines/policy consideration for any additional traffic calming measures such as raised crosswalks.

It was moved and seconded

That as described in the report titled “TransLink 2022 Cost-Share Funding Applications” dated October 10, 2021 from the Director, Transportation:

(a)

the submission of road, pedestrian, bicycle, and transit facility improvement projects as part of the TransLink 2022 cost-share programs be endorsed and the information be considered in the 2022 Capital Budget process; and

(b)

the Chief Administrative Officer and General Manager, Planning and Development be authorized to execute the successful funding agreements.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

3.

Award of Contract 6691Q - Supply and Delivery of One (1) Sewer Vacuum Combo Unit on a City Provided Cab and Chassis
(File Ref. No. 10-6370-01) (REDMS No. 6764224)

A brief discussion ensued with respect to the life expectancy and replacement of City equipment and parts.

It was moved and seconded

That the acquisition of a hydro excavator be approved in the total amount of $760,000 as outlined in the staff report titled, “Award of Contract 6691Q - Supply and Delivery of One (1) Sewer Vacuum Combo Unit on a City Provided Cab and Chassis”, dated October 13, 2021, from the Interim Director, Public Works Operations as follows:

(1)

That Contract 6691Q Supply and Delivery of One (1) Sewer Vacuum Combo Unit on a City Provided Cab and Chassis be awarded to Vimar Equipment Ltd. in the total tendered amount of $473,852.00 excluding outfitting, contingency and taxes; and

(2)

That the supply of one (1) cab and chassis be awarded to Peterbilt Pacific Ltd. in the amount of $210,462.00 excluding outfitting, contingency and taxes in accordance with the standardization method approved by Council and as outlined in the staff report titled, “Standardization of City’s Single and Tandem Axle Vehicle Fleet”, dated April 3, 2017.

CARRIED

4.

Award of Contract 6437F - Supply of Drainage Pumps, Parts and Services
(File Ref. No. 10-6050-01) (REDMS No. 6760871)

Staff provided a brief overview of the contract consideration and selection process.

It was moved and seconded

(1)

That Contract 6437F – Supply of Drainage Pumps, Parts and Services be awarded to KSB Pumps Inc. on an “as and when required” basis for a term of five years with a maximum contract value not to exceed $2.51 million, plus applicable taxes.

(2)

That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to negotiate and execute on behalf of the City, the contract identified above and as outlined in the staff report titled, “Award of Contract 6437F – Supply of Drainage Pumps, Parts, and Services” dated October 7, 2021, from the Interim Director, Public Works Operations.

CARRIED

5.

Change Order Approval – Contract 6715P – Traffic Control Services
(File Ref. No. 10-6000-01) (REDMS No. 6740009)

In response to questions from the Committee, staff noted the additional cost outlined in the report for year three is based on the previous three years, and includes the significant impact from the COVID-19 pandemic.  It was further noted that upgrades for technical plans, set up, and safety awareness, are also more stringent than in previous years.

It was moved and seconded

(1)

That staff be authorized to issue a change order to increase the value of the current contract between the City of Richmond and Ansan Traffic Group, Lanesafe Traffic Control, and Traffic Pro Services as detailed in the staff report titled “Change Order Approval – Contract 6715P – Traffic Control Services”, dated October 13, 2021 from the

Interim Director, Public Works Operations, by $906,110, bringing the new contract value to $2.4 million over the maximum available term of three years; and

(2)

That the Chief Administration Officer and the General Manager, Engineering and Public Works be authorized to execute a contract amendment with Ansan Traffic Group, Lanesafe Traffic Control and Traffic Pro Services, to reflect the increase in predicted usage of services over the three year term.

CARRIED

6.

Update on 2021/2022 Snow and Ice Response Preparations
(File Ref. No. 10-6000-00) (REDMS No. 6765794)

The Committee expressed concern with respect to potential damage to snow removal equipment as a result of various driveways that have been paved up to the road with excess asphalt remaining on road and invisible when covered by snow.  Staff noted they will review usage of snow removal equipment on such surfaces.

The Committee further expressed concern with snow removal resulting in large amounts of snow remaining in the middle of roads, hindering the ability for vehicle traffic to pull out on to the road and cross lanes, and for pedestrians to cross roads.  In response, staff noted that roadways are first priority, with hand crews attending to clear street corners and bus pads as well as lower any build up of snow along the middle of roads.  As a result of the discussion, the following referral motion was introduced:

It was moved and seconded

That staff report back to the Committee with options to prioritize walk friendly snow removal routes to provide foot traffic access to key services.

The question on the motion was not called as discussion ensued regarding the current level of snow removal services.

Staff noted the bylaw that establishes property owner responsibility with respect to snow removal.    It was further noted that Parks staff are responsible for clearing the parking lots for their facilities and have salt and brine equipment for cleaning walkways. Staff add they can bring back options for Council to consider to the policy regarding snow removal.

The question on the referral motion was then called and it was CARRIED.

It was moved and seconded

That the staff report titled “Update on 2021/2022 Snow and Ice Response Preparations”, dated October 14, 2021, from the Interim Director, Public Works Operations, be received for information.

CARRIED

7.

MANAGER’S REPORT

(i)

November 14, 2021 Rainfall Event

Staff provided an overview of the November 14, 2021 rainfall event, noting that all City pumps performed well and that preparation for any possible issues arising from the volume of water exceeding capacity was well organized.

Staff also reported they will be working with the Ministry of Transportation to mitigate any future incidents and, in addition to posting incident inspections, will also be monitoring storm tides.

(ii)

Parking Regulations

As a result of the discussion pertaining to parking regulation issues, the following referral motion was introduced:

It was moved and seconded

That staff review parking regulations for the 2400 block of Smith Road, north of Sea Island Way, and provide a report back to the Committee with recommendations for parking restrictions.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (5:21 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Tuesday, November 16, 2021.

_________________________________

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Councillor Chak Au
Chair

Lorraine Anderson
Legislative Services Associate