October 19, 2021 - Agenda

Pg. #

ITEM

MINUTES

PWT-5

Motion to adopt the minutes of the meeting of the Public Works and Transportation Committee held on September 21, 2021.

NEXT COMMITTEE MEETING DATE

November 16, 2021, (tentative date) at 4:00 p.m. in the Council Chambers

DELEGATIONS

PWT-11

1.

Daniel Xiao and Martin van den Hemel, KABU-Ride Inc., to present on the recently completed review of KABU-Ride Inc. by the Passenger Transportation Board of B.C.

PLANNING AND DEVELOPMENT DIVISION

2.

Cycling Network Plan Update – Proposed Phase 2 Engagement 
(File Ref. No. 02-0775-50-6708) (REDMS No. 6737359)

PWT-12

See Page PWT-12 for full report

Designated Speaker:  Fred Lin

STAFF RECOMMENDATION

That the proposed Phase 2 engagement activities to support the update of the Cycling Network Plan, as described in the report titled “Cycling Network Plan Update - Proposed Phase 2 Engagement,” dated September 2, 2021 from the Director, Transportation, be endorsed for implementation.

3.

Recommendation to Award Contract 7256P - Traffic Signal System Maintenance, Upgrading and Installation 
(File Ref. No. 02-0775-50-7256) (REDMS No. 6738753)

PWT-26

See Page PWT-26 for full report

Designated Speaker: Bill Johal 

STAFF RECOMMENDATION

(1)

That Contract 7256P – “Traffic Signal System Maintenance, Upgrading and Installation” for an initial three year term estimated at $6,878,728.86 excluding contingency and taxes, with an option to renew for one further two-year term for a maximum of five years, be awarded to Cobra Electric Services Limited. Staff request to award the contract for $6,878,728.86 and issue change orders up to an additional $687,873.00 excluding taxes, for a maximum value of$7,566,601.86 to Cobra Electric Services Limited;

(2)

That staff be authorized to extend the contract for the final two years of the five year contract; and

(3)

That the Chief Administrative Officer and General Manager, Planning and Development, be authorized to execute the above contract.

ENGINEERING AND PUBLIC WORKS DIVISION

4.

Change Order Approval – Contract 6509P – Mattress and Upholstered Furniture Recycling Services 
(File Ref. No. 10-6370-04-01) (REDMS No. 6702698)

PWT-29

See Page PWT-29 for full report

Designated Speaker:  Suzanne Bycraft

STAFF RECOMMENDATION

(1)

That staff be authorized to issue a change order to increase the value of the current contract between the City of Richmond and Canadian Mattress Recycling Inc. as detailed in the staff report titled “Change Order Approval – Contract 6509P – Mattress and Upholstered Furniture Recycling Services” dated September 9, 2021, from the Interim Director, Public Works Operation, by $1,270,815, bringing the new contract value to $2.3 million over the maximum available term of five years; and

(2)

That the Chief Administration Officer and the General Manager, Engineering and Public Works be authorized to execute a contract amendment with Canadian Mattress Recycling Inc. to reflect the increase in predicted usage of services over the five-year term.

5.

Pesticide Reduction and Invasive Species Management – 2021 Update 
(File Ref. No. 10-6160-07-01) (REDMS No. 6742142)

PWT-33

See Page PWT-33 for full report

Designated Speaker:  Chad Paulin

STAFF RECOMMENDATION

(1)

That key achievements related to the City’s Enhancement Pesticide Management Program and Invasive Species Action Plan, as outlined in the staff report titled “Pesticide Reduction and Invasive Species Management – 2021 Update” dated September 22, 2021, from the Director of Sustainability and District Energy be received for information; and

(2)

That staff be directed to write letters to the federal Minister of Environment and Climate Change and the provincial Ministry of Environment, requesting that a review of the existing policies that allow for the importation and sale of invasive species be conducted.

6.

Grant Funded Flood Protection Program Update and 2021 Submissions to the Disaster Mitigation and Adaptation Fund 
(File Ref. No. 10-6060-01) (REDMS No. 6749947)

PWT-54

See Page PWT-54 for full report

Designated Speaker:  Jason Ho

STAFF RECOMMENDATION

(1)

That the submissions of the dike improvement and drainage pump station upgrade projects and the commitment to the funding over the project term to the Disaster Mitigation and Adaptation Fund (DMAF), as outlined in the staff report titled “Grant Funded Flood Protection Program Update and 2021 Submissions to the Disaster Mitigation and Adaptation Fund,” dated September 21, 2021 from the Director, Engineering be endorsed;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to negotiate, modify and execute the funding agreements with the Government of Canada for the above-mentioned projects should they be approved for funding.

(3)

That, should the above mentioned projects be approved for funding by the Government of Canada, the Consolidated 5 Year Financial Plan (2022-2026) be updated accordingly; and

(4)

That the construction of the No. 2 Road South Drainage Pump Station project be removed from the work scope of the 2016 Flood Protection Program capital project.

7.

MANAGER’S REPORT

ADJOURNMENT