April 17, 2019 - Minutes

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City of Richmond Meeting Minutes


Public Works and Transportation Committee


Wednesday, April 17, 2019


Anderson Room
Richmond City Hall


Councillor Chak Au, Chair
Councillor Linda McPhail
Councillor Alexa Loo – entered at 4:01 p.m.
Councillor Kelly Greene
Councillor Michael Wolfe

Call to Order:

The Chair called the meeting to order at 4:00 p.m.






It was moved and seconded



That the minutes of the meeting of the Public Works and Transportation Committee held on March 20, 2019, be adopted as circulated.









May 23, 2019, (tentative date) at 4:00 p.m. in the Anderson Room






ICBC-City of Richmond Road Improvement Program- 2019 Update
(File Ref. No. 01-0150-20-ICBC1-01) (REDMS No. 6143801)



Councillor Loo entered the meeting (4:01 p.m.).



Discussion took place regarding (i) specific road improvements to areas along Steveston Highway near Constable Gate and Westminster Highway and Windsor Court, and (ii) the provision for a continuous bike path along No. 2 Road and staff noted the information could be provided.  



In reply to queries from Committee, Fred Lin, Senior Transportation Engineer noted that all projects noted in attachment 2 have been fully funded through previously approved Capital Budgets and are not dependent on ICBC approval and funding.  



It was moved and seconded




That the list of proposed road safety improvement projects, as described in Attachment 2 of the staff report titled “ICBC-City of Richmond Road Improvement Program – 2019 Update,” dated March 27, 2019 from the Director, Transportation be endorsed for submission to the ICBC 2019 Road Improvement Program for consideration of cost-share funding; and




That should the above applications be successful, the Chief Administrative Officer and General Manager, Planning and Development be authorized to negotiate and execute the cost-share agreements, and that the Consolidated 5 Year Financial Plan (2019-2023) be amended accordingly.









Annual Report 2018: Recycling and Solid Waste Management – Building Momentum Towards 80% Diversion
(File Ref. No. 10-6370-01) (REDMS No. 6149029 v. 3)



In response to queries from Committee, Suzanne Bycraft, Manager, Fleet and Environmental Programs advised that (i) the Richmond Collection Schedule app includes a Recycling Wizard that allows users to search for items and provides disposal options and any items not listed can be suggested, (ii) feedback is regularly gathered from participants in the Green Ambassadors program which focuses on actively engaging youth, (iii) the key focus areas for 2019 highlighted in the staff report were approved as a part of the budget process and are active programs, and (iv) the use of filters on washing machines to capture synthetics can be further explored in relation to the issue of marine plastics.



Discussion then took place on referring the report to the Council/School Board Liaison Committee and as a result of the discussion, the following motion was introduced:



It was moved and seconded




That the annual report titled, “Report 2018: Recycling and Solid Waste Management – Building Momentum Towards 80% Diversion” be endorsed and be made available to the community on the City’s website and through various communication tools including social media channels and as part of community outreach initiatives; and




That the annual report titled, “Report 2018: Recycling and Solid Waste Management – Building Momentum Towards 80% Diversion” be forwarded to the Council/School Board Liaison Committee.






2019 National Public Works Week
(File Ref. No. 10-6000-01) (REDMS No. 6153921)



It was moved and seconded



That the staff report titled “2019 National Public Works Week”, dated March 27, 2019 from the Director, Public Works Operations, be received for information.






Mitchell Island Environmental Stewardship Initiatives
(File Ref. No. 10-6175-01) (REDMS No. 6121739 v. 5)



Discussion ensued regarding fines for contraventions to Pollution Prevention and Clean-Up Bylaw No. 8475 and staff were directed to provide further information regarding fine amounts incurred.



In response to questions from Committee, Chad Paulin, Manager, Environment remarked that (i) staff work with a variety of community partners on emergency preparedness measures including working with Richmond Fire-Rescue on fire preparedness and instituting cross departmental meetings with the provincial government and federal agencies, (ii) there are currently no formal organizations for Mitchell Island, however some initiatives recommended in the staff report include finalizing a stewardship role to foster environmental stewardship on the island, (iii) there are opportunities to improve environment stewardship and staff are working with other regulators to encourage more appropriate practices, and (iv) there is no ongoing regular sampling taken around the island however ground water and soil samples are collected when spills are recorded and there are historical records of kept.



It was moved and seconded



That the outreach initiatives proposed within the staff report titled “Mitchell Island Environmental Stewardship Initiatives” dated March 11, 2019 from the Senior Manager, Sustainability and District Energy, be endorsed.






Water Meter Program and Sewer Rate Update
(File Ref. No. 10-6000-01) (REDMS No. 6037213 v. 8)



Jason Ho, Manager, Engineering Planning, in reply to questions from Committee, clarified that there will be an inconsequential change for the 82% of metered properties that currently save money compared to the flat rate and that any leak discovered within the first two years of a water meter installation in a multi-family complex would include an extension to the two-year guarantee to five years to allow the issue to be fixed.



It was moved and seconded



That Option 3 – Sewer Rate Cap, as outlined in the report titled “Water Meter Program and Sewer Rate Update” dated March 21, 2019, from the Acting Director, Engineering, be endorsed for use in the preparation of the 2020 utility rate options.












In response to questions from Committee regarding heavy traffic due to construction along various locations on Granville Street, Lloyd Bie, Director, Transportation noted that a traffic management plan is required prior to construction approval however staff can investigate the cause.






It was moved and seconded



That the meeting adjourn (4:21 p.m.).





Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, April 17, 2019.



Councillor Chak Au

Amanda Welby
Legislative Services Coordinator