April 24, 2014 - Agenda

Pg. #

ITEM

MINUTES

PWT-7

Motion to adopt the minutes of the meeting of the Public Works & Transportation Committee held on Wednesday, March 19, 2014.

NEXT COMMITTEE MEETING DATE

Thursday, May 22, 2014, (tentative date) at 4:00 p.m. in the Anderson Room

PLANNING & DEVELOPMENT DEPARTMENT

1.

PROPOSED RAILWAY-ROADWAY GRADE CROSSINGS REGULATIONS AND STANDARDS
(File Ref. No. 01-0140-20-TCAN1-01) (REDMS No. 4165866 v.3)

PWT-11

See Page PWT-11 for full report

Designated Speaker:  Victor Wei

STAFF RECOMMENDATION

(1)

That a letter be sent to the federal Minister of Transport and to Transport Canada as formal comment in response to the pre-publication of the proposed Grade Crossings Regulations in the Canada Gazette, Part I, on February 8, 2014:

(a)

requesting that the specification of a maximum time limit of five minutes that a moving train may block any at-grade roadway crossing be included in the proposed Grade Crossings Regulations;

(b)

reiterating the previous Council resolution of July 23, 2012 that the proposed Grade Crossings Standards be revised to be engineering guidelines to allow for a risk-based approach that provides flexibility to address any identified safety concerns and, if the proposed Standards are implemented, a dedicated program be established by Transport Canada to provide adequate funding support to municipalities for any upgrades required from the new Standards; and

(2)

That a copy of the above letter be sent to all Richmond Members of Parliament and Lower Mainland municipalities affected by the proposed Regulations and Standards for support of the above request.

ENGINEERING AND PUBLIC WORKS DEPARTMENT

2.

Bath Slough Revitalization Initiative
(File Ref. No. 10-6125-25-017) (REDMS No. 4149768 v.9)

PWT-23

See Page PWT-23 for full report

Designated Speaker:  Lesley Douglas

STAFF RECOMMENDATION

That Option 1 – Proceed with the Bath Slough Revitalization Initiative on a Pilot Basis, as presented in the staff report titled Bath Slough Revitalization Initiative dated February 6, 2014, from the Director, Engineering, be endorsed.

3.

Gateway Theatre – Energy Retrofit Project
(File Ref. No. 06-2050-20-GT) (REDMS No. 4169249 v.4)

PWT-41

See Page PWT-41 for full report

Designated Speaker:  Peter Russell

STAFF RECOMMENDATION

That the staff report titled Gateway Theatre – Energy Retrofit Project dated March 26, 2014, from the Director, Engineering be received for information.

4.

Japanese Fisherman's Benevolent Society Building – Interior Design
(File Ref. No. 06-2050-20-JNB) (REDMS No. 4171969 v.4)

PWT-48

See Page PWT-48 for full report

Designated Speaker:  Jim Young

STAFF RECOMMENDATION

That the status update report for the Japanese Fisherman’s Benevolent Society Building Interior Design be received for information.

5.

Richmond Energy Challenge and the Climate Smart Program
(File Ref. No.) (REDMS No. 4196803)

PWT-53

See Page PWT-53 for full report

Designated Speaker:  Brendan McEwen

STAFF RECOMMENDATION

That, as presented in the staff report titled Richmond Energy Challenge and the Climate Smart Program dated March 28, 2014, from the Director, Engineering:

(1)

staff’s development and implementation of a “Richmond Energy Challenge” for larger private buildings be endorsed; and

(2)

the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute a funding agreement with BC Hydro, and other potential funders, to implement this Challenge.

6.

Richmond's Ecological Network Management Strategy
(File Ref. No. 10-6000-01/2014) (REDMS No. 4143643 v.3)

PWT-70

See Page PWT-70 for full report

Designated Speaker:  Lesley Douglas

STAFF RECOMMENDATION

That the Ecological Network Management Strategy, as described in the staff report titled Ecological Network Management Strategy – Phase 1 dated April 3, 2014, from the Director, Engineering, be endorsed for the purposes of public consultation.

7.

Manhole Cover Art Contest and Program
(File Ref. No. 11-7000-09-20-100) (REDMS No. 4184720)

GP-165

See Page PWT -165 for full report

Designated Speaker:  Lloyd Bie

STAFF RECOMMENDATION

That the implementation of the public art contest and program for integrating artwork on sanitary sewer and storm drainage manhole covers, as outlined in the staff report from the Director, Engineering, and Director, Arts, Culture and Heritage Services dated April 8, 2014, be endorsed.

8.

Multi-Material BC Program Implementation
(File Ref. No. 10-6370-03-01) (REDMS No. 4196769 v.2)

GP-174

See Page PWT -174 for full report

Designated Speaker:  Suzanne Bycraft

STAFF RECOMMENDATION

(1)

That the Chief Administrative Officer and General Manager, Engineering & Public Works be authorized to negotiate and execute an amendment to or replacement of Contract T.2988, Residential Solid Waste & Recycling Collection Services with Sierra Waste Services Ltd. (in accordance with the April 7, 2014 staff report titled “Multi-Material BC Program Implementation” from the Director, Public Works (the “Staff Report”)), to:

(a)

include acquisition, storage, assembly, labelling, delivery, and related tasks for the bags, containers and carts associated with implementation of the program changes and added recycling materials to be collected under the terms of the City’s agreement with Multi-Material BC per Section1, Item a) of the Staff Report;

(b)

remove the processing and marketing components from the scope of work and incorporate other changes described in Section 1, Item b) of the Staff Report, effective May 19, 2014;

(c)

modify the scope of work as described in Section 1, Item c) of the Staff Report to collect glass as a separate recycling stream, newsprint and mixed paper products as one combined stream, and collect an expanded scope of recycling materials as defined by Multi-Material BC as Packaging and Printed Paper for all residents serviced by the City for recycling services under Contract T.2988, effective May 19, 2014;

(d)

add administrative provisions to address the requirements of the contract with MMBC, as described in Section 1, Item d) of the Staff Report;

(e)

revise the annual contract amount to approximately $6,391,841.26 (depending on contract variables such as required added equipment, inflationary and unit count increases), effective May 19, 2014;

(2)

That additional funding for the remaining portion o f the 2014 Sanitation and Recycling budget be approved at the estimated amount of $650,000 and that full program funding in the estimated amount of $1,040,000 be included in the 2015 utility budget process for Council’s consideration;

(3)

That a letter be sent to Allan Langdon, Managing Director of Multi-Material BC (MMBC), expressing concern regarding the negative operational and financial impacts associated with the current designated post-collection site (located in Surrey) for Richmond’s recycling materials, and that MMBC be urged to establish a site within closer proximity to Richmond; and

(4)

That staff evaluate options, alternatives and costs associated with addressing the operational and logistical challenges associated with the current designated post-collection site for Richmond, and report back to Council.

9.

MANAGER’S REPORT

ADJOURNMENT