March 20, 2013 - Minutes

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City of Richmond Meeting Minutes






Public Works & Transportation Committee




Wednesday, March 20, 2013


Anderson Room
Richmond City Hall


Councillor Chak Au, Vice-Chair
Councillor Derek Dang
Councillor Linda McPhail
Councillor Harold Steves


Councillor Linda Barnes

Call to Order:

The Chair called the meeting to order at 4:00 p.m.








It was moved and seconded



That the minutes of the meeting of the Public Works & Transportation Committee held on Wednesday, February 20, 2013, be adopted as circulated.











Wednesday, April 17, 2013, (tentative date) at 4:00 p.m. in the Anderson Room








With the aid of a PowerPoint presentation (copy on file, City Clerk’s Office), Bob Cheng, Senior Engineer, and Alicia Williams, Community Relations and Consultation Coordinator, Engineering and Construction Department, Metro Vancouver, provided an update on the Gilbert Trunk Sewer No. 2 and the following information was highlighted:




the Gilbert Trunk Sewer No. 2 will be constructed in five phases over the next five years;




the new sewer ranges in size from 900 mm up to 1950 mm in diameter;




phase one of the project includes two new pipes along Garden City Road, Sea Island Way, Capstan Way, and the old railway corridor;




installation of the two sewers is scheduled to begin in April 2013, and it is anticipated that this work be completed by April 2014;




the new sewer is anticipated to be commissioned in June 2014;




construction will take place within the hours permitted by the City’s Noise Regulation Bylaw; and




a traffic management plan was developed in conjunction with and approved by the City.



Ms. Williams commented on the public involvement process, noting that there are four key objectives: (i) engaging and informing affected stakeholders, (ii) providing opportunities for input, (iii) providing clear and adequate information, and (iv) evaluating the public involvement processes.  Also, she stated that Metro Vancouver would provide regular updates on the project by distributing a fact sheet, sending regular project newsletters, launching a project web page, and advertising major road and lane closures.



In reply to queries from Committee, Mr. Cheng advised that the total cost for the Gilbert Trunk Sewer No. 2 is approximately $97 million.  Also, Ms. Williams stated that early public engagement is key as it significantly reduces the number of public complaints.



In reply to queries from Committee, Lloyd Bie, Manager, Engineering Planning, advised that information regarding major road work would also be provided on the City’s website.



Peter Mitchell, 6271 Nanika Crescent, queried why work along Gilbert Road was not done in conjunction with past road work.  Also, Mr. Mitchell queried what measures would be in place to ensure that Fire Hall No. 1 remains fully operational throughout the project. 



Mr. Bie advised that work along Gilbert Road was to clean the existing sewer pipe.  Mr. Cheng stated that the project would not impact operations at Fire Hall No. 1.









(File Ref. No. 01-0150-20-ICBC1-01) (REDMS No. 3783964)



In reply to queries from Committee, Victor Wei, Director, Transportation, advised that projects that were not implemented last year get resubmitted the following year.



Discussion ensued regarding the proposed 2013 road improvement projects and a suggestion was made that a copy of the staff report be forwarded to the Council / School Board Liaison Committee for information.



It was moved and seconded




That the list of proposed road safety improvement projects, as described in the staff report dated February 19, 2013 from the Director, Transportation, be endorsed for submission to the ICBC 2013 Road Improvement Program for consideration of cost sharing funding;




That should the above applications be successful, the Chief Administrative Officer and General Manager, Planning and Development be authorized to negotiate and execute the cost-share agreements and the 2013 Capital Plan and 5-Year (2013-2017) Financial Plan be amended accordingly; and




That the staff report titled ICBC/City of Richmond Road Improvement Program – Proposed Projects for 2013 dated February 19, 2013 from the Director, Transportation be forwarded to the Council / School Board Liaison Committee for information.











2013 Liquid Waste Management Plan Biennial Report

(File Ref. No. 10-6060-03-01) (REDMS No. 3806596 v.3)



In reply to queries from Committee, John Irving, Director, Engineering, advised that fat, oil and grease management is included under the City’s Drainage, Dyke, and Sanitary Sewer System Bylaw.  Also, he stated that a monthly update on the City’s grease management program is provided to the Community Safety Committee.



It was moved and seconded



That the City’s 2013 Liquid Waste Management Plan Biennial Report, provided as Attachment 1 to the staff report of the same name from the Director, Engineering, dated February 26, 2013, be submitted to Metro Vancouver.











Steveston Boardwalk



Mr. Irving advised that repairs to the Steveston Boardwalk are anticipated to be complete by May 2013.




George Massey Tunnel



Mr. Wei advised that staff will attend consultations with the Ministry of Transportation and Infrastructure to reiterate Council’s position on the George Massey Tunnel replacement project.








It was moved and seconded



That the meeting adjourn (4:33 p.m.).






Certified a true and correct copy of the Minutes of the meeting of the Public Works & Transportation Committee of the Council of the City of Richmond held on Wednesday, March 20, 2013.



Councillor Chak Au


Hanieh Berg
Committee Clerk