Date:

Wednesday, September 21, 2011

Place:

Anderson Room

Richmond City Hall

Present:

Councillor Linda Barnes, Chair

Councillor Sue Halsey-Brandt, Vice-Chair

Councillor Derek Dang

Councillor Ken Johnston

Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works & Transportation Committee held on Wednesday, July 20, 2011, be adopted as circulated.

CARRIED

NEXT COMMITTEE MEETING DATE

Wednesday, October 19, 2011 (tentative date) at 4:00 p.m. in the Anderson Room

1.

PROVINCE OF BC 2010-2011 BIKEBC CYCLING INFRASTRUCTURE PARTNERSHIP PROGRAM – EXECUTION OF COST-SHARE AGREEMENTS

(File Ref. No.:  01-0150-20-THIG1/2011-Vol 01) (REDMS No. 3307750)

It was moved and seconded

That the Chief Administrative Officer and the General Manager, Planning and Development, be authorized to execute any agreements necessary to receive cost-share funding under the Province of BC 2010-2011 BikeBC Cycling Infrastructure Partnership Program for the following two cycling facility projects as presented in the attached report:

(a)

Minoru Boulevard Bike Route (Granville Avenue to Alderbridge Way); and

(b)

Garden City Road-Granville Avenue Intersection Improvements.

CARRIED

ENGINEERING AND PUBLIC WORKS DEPARMENT

2.

AWARD OF CONTRACT T.4311 – RECYCLING DEPOT CONTAINER COLLECTION AND RECYCLING SERVICES

(File Ref. No. 10-6370-04-01/2011-Vol 01) (REDMS No. 3295517)

In reply to queries from Committee, Suzanne Bycraft, Manager, Fleet & Environmental Programs, stated that Tender 4311 – Recycling Depot Container Collection and Recycling Services is a component-based contract.  As such, she noted that bidders did not necessarily bid on all aspects of the work, but rather only on the portions of interest to them.  Ms. Bycraft advised that bidding information on the individual recycling commodity would be provided to Council.

Discussion ensued regarding the net annual estimated revenue based on the tenders received and Ms. Bycraft advised that she would provide Council with precise figures of said revenue.

It was moved and seconded

That Contract T.4311, Recycling Depot Container Collection and Recycling Services, for the period November 1, 2011 – October 31, 2014, be awarded as follows:

(1)

BFI Canada Inc. – the container collection and recycling services for the following commodities at the unit rates quoted:  Mixed Waste Paper, Scrap Metal and Yard Waste;

(2)

Super Save Disposal Inc. – the container collection and recycling services for the following commodities at the unit rates quoted:  Magazines, Tin, Scrap Aluminium, and Glass; and

(3)

Cascades Recovery Inc. – the container collection and recycling services for the following commodities at the unit rates quoted:  Newspaper, Cardboard and Plastic.

CARRIED

3.

FAT, OIL AND GREASE (FOG) MANAGEMENT PROGRAM UPDATE

(File Ref. No.:  10-6060-03-01/2011-Vol 01) (REDMS No. 3295278)

In reply to queries from Committee, Lloyd Bie, Manager, Engineering Planning, provided the following information:

§          

staff have identified the City Centre as having the highest amount of fat, oil and grease (FOG), with Hamilton and Shellmont areas as the second and third highest;

§          

the City primarily relies on education to mitigate FOG deposits in residential neighbourhoods; and

§          

although there are anecdotal reports that garburators contribute towards FOG, it is difficult to quantify the impact of garburators on the City’s sanitary sewer collections systems.

Discussion ensued regarding increased communication with residents concerning FOG.  It was noted that the City’s Recycling Depot accepts cooking oil and animal grease from residents in an effort to discourage disposal of these items down sinks.

It was moved and seconded

That the five year Sanitary Pump Station and Forcemain Assessment and Upgrading Program (2012 to 2016) which includes forcemain pressure monitoring, forcemain access installation, forcemain inspection and FOG remediation, be endorsed for submission in the 2012 to 2016 Capital Plan for consideration.

CARRIED

PROJECT DEVELOPMENT & FACILITY MANAGEMENT DEPARTMENT

4.

AGEING FACILITY INFRASTRUCTURE – UPDATE

(File Ref. No.:  ) (REDMS No. 3019796)

Greg Scott, Director, Project Development, distributed a revised Page 2 to the staff report entitled “Ageing Facility Infrastructure – Update”, dated June 30, 2011 (attached to and forming part of these Minutes as Schedule 1).  He stated that the revised page includes text that was inadvertently omitted due to a formatting error.

Discussion ensued regarding funding strategies and Mr. Scott spoke of enterprise funding solutions.

In reply to queries from Committee, Mr. Scott advised that the Facility Condition Index (FCI) is an industry standard designation of facility condition and City facilities currently have a fair rating of 0.07.

Discussion ensued regarding the potential to maintain City buildings at a ‘good’ level versus the current ‘fair’ level.  Committee commented that information regarding the long-term benefits of ‘good’ rated buildings would be appreciated.  Also, Committee requested that a complete list of City buildings, including their FCI ratings be provided to Council.

Discussion further ensued and Committee requested that information regarding the maintenance costs of individual buildings be provided to Council.

It was moved and seconded

That the report entitled “Ageing Facility Infrastructure – Update”, dated June 30, 2011 from the Director of Project Development, be received for information.

CARRIED

5.

MANAGER’S REPORT

(i)

BC Small Appliance Recycling Program

Ms. Bycraft highlighted that the BC Small Appliance Recycling Program will begin October 1, 2011.  She noted that four sites in Richmond will collect the items listed as part of the new program: (i) OK Bottle Depot on Capstan Way; (ii) Regional Recycling on Vulcan Way; (iii) Ironwood Bottle and Return-It Depot on Horseshoe Way; and (iv) the City’s Recycling Depot on Lynas Lane.

Discussion ensued regarding the fees for small appliances and Robert Gonzalez, General Manager, Engineering and Public Works, advised that Metro Vancouver may fine municipalities for any unacceptable materials found in their solid waste, such as small appliances.  Mr. Gonzalez remarked that staff are working with Metro Vancouver in an effort to direct any fines collected to public education programs and additional recycling facilities.

In reply to queries from Committee, Ms. Bycraft advised that information regarding the Small Appliance Recycling Program will be distributed to residents with the City’s annual garbage and recycling materials.

(ii)

No. 1 Road and Moncton Street Intersection

Victor Wei, Director, Transportation, provided background information and stated that traffic and pedestrian improvements at the No. 1 Road and Moncton Street intersection have commenced and are going well.  He noted that staff anticipate that the project be completed by November 2011.

(iii)

Toilet Rebate Program

John Irving, Director, Engineering, provided background information and noted that 85% of the funds recently allocated to extend the program have been apportioned.

(iv)

Ditch Infill

Discussion ensued regarding the process for infilling a City ditch and Mr. Gonzalez advised that staff would provide Committee with said information.

(v)

RV Sani Dump

It was noted that Richmond does not have a sani dump service location for RVs.

Tom Stewart, Director, Public Works Operations, advised that staff are aware of the issue and are working towards a solution.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:50 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works & Transportation Committee of the Council of the City of Richmond held on Wednesday, September 21, 2011.

_________________________________

_________________________________

Councillor Linda Barnes

Chair

Hanieh Floujeh

Committee Clerk