May 25, 2016 - Minutes
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Date: |
Wednesday, May 25, 2016 |
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Place: |
Anderson Room |
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Present: |
Councillor Harold Steves, Chair |
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Call to Order: |
The Chair called the meeting to order at 4:00 p.m. |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the Parks, Recreation and Cultural Services Committee held on April 26, 2016, be adopted as circulated. |
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CARRIED |
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NEXT COMMITTEE MEETING DATE |
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June 28, 2016, (tentative date) at 4:00 p.m. in the Anderson Room |
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COMMUNITY SERVICES DIVISION |
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1. |
Sharing Farm Community Art Project |
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Discussion ensued with regard to the location of the art piece on-site and Liesl Jauk, Manager Arts Services, noted that elements of the art piece will include weathered farm tools and materials. |
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It was moved and seconded |
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That the concept proposal for the Sharing Farm Community Public Art Project by artist Blake Williams as presented in the staff report from the Director, Arts, Culture and Heritage Services dated May 4, 2016, be endorsed. |
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CARRIED |
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2. |
Richmond Sports Wall of Fame Nominating Committee Additional Category Request |
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Discussion ensued with respect to (i) the location of the Wall of Fame display within the Richmond Olympic Oval, (ii) the selection criteria for nomination and (iii) the definitions of the nomination categories. |
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In reply to queries from Committee, Bob Jackson, Richmond Sports Council, noted that the Richmond Sports Council nominates athletes to the Richmond Sports Wall of Fame, however does not design the display. Gregg Wheeler, Manager, Sport and Community Events, added that nominations are received by December 31 and then are reviewed by a nomination committee. |
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Discussion ensued with regard to the recognition provided to athletes in different sporting categories and the way it would be displayed in the Richmond Sports Wall of Fame. |
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In reply to queries from Committee, Mr. Wheeler noted that additional information on Wall of Fame inductees are available in a kiosk in the Richmond Olympic Oval and that inductees are consulted on the written descriptions provided on the Wall of Fame. |
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It was moved and seconded |
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(1) |
That the Richmond Sports Wall of Fame Selection Criteria be amended as described in Attachment 2 of the staff report titled, “Richmond Sports Wall of Fame Nominating Committee Additional Category Request,” dated May 6, 2016, from the Senior Manager, Recreation and Sport Services; and |
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(2) |
That the Richmond Sports Wall of Fame Policy 8711 be amended to include the category “Masters Athlete” as identified in Attachment 4 of the staff report titled, “Richmond Sports Wall of Fame Nominating Committee Additional Category Request,” dated May 6, 2016, from the Senior Manager, Recreation and Sport Services. |
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CARRIED |
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3. |
Sustainable food Service at City Facilities and Events |
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Marie Fenwick, Manager, Parks Programs, and Brendan McEwen, Sustainability Manager, reviewed the proposed Sustainable Food Service Quick Guide, noting that (i) staff consulted with the community on the recommendations for the best sustainable practices, such as utilizing reusable or compostable materials, (ii) a total ban on plastic bags is not recommended, and (iii) the Quick Guide can be updated when new sustainable materials are available. |
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Discussion ensued with regard to (i) an incremental ban on plastic bags and plastic utensils, (ii) caterers and vendors in the city utilizing compostable utensils and containers, (iii) costs of compostable utensils and containers compared to plastics, (iv) examining options to use reusable dishes in community centres, (v) encouraging support from the private sector, and (vi) increasing public awareness on the matter. |
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It was suggested that staff update Committee on the program in one year’s time. |
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It was moved and seconded |
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That the Sustainable Food Service Quick Guide, provided as Attachment 1, as detailed in the staff report titled “Sustainable Food Service at City Facilities and Events,” dated May 3, 2016, from the Senior Manager, Parks, be endorsed as a tool to promote the use of sustainable food service items in City facilities and on City-owned land. |
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CARRIED |
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Discussion ensued with respect to the incremental restrictions on plastic food utensils and containers. |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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That staff examine options for incremental restrictions on the use of plastic and styrofoam materials and report back. |
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CARRIED |
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4. |
Participation in the 11th China (Zhengzhou) International Garden Expo |
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Mike Redpath, Senior Manager, Parks, briefed Committee on the City’s proposed participation in the 11th China International Garden Expo, highlighting that (i) the Expo is an opportunity to showcase Richmond, (ii) in addition to participating in the Expo, the City will have an opportunity to participate in a garden exchange with the City of Zhengzhou, and (iii) it is anticipated that participation in the Expo will have no cost to the City. |
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Discussion ensued with respect to participation costs related to staff time, and it was suggested that staff time be tracked for the proposed project. |
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In reply to queries from Committee, Mr. Redpath advised that the design process would be managed by the City and that the proposed design concept for the park located in the City will be subject to Council approval. |
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It was moved and seconded |
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That the City of Richmond participate in the 11th China (Zhengzhou) International Garden Expo and Park Design exchange with the City of Zhengzhou, China as detailed in the staff report titled, “Participation in the 11th China (Zhengzhou) International Garden Expo,” dated May 18, 2016, from the Senior Manager, Parks. |
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CARRIED |
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The Chair advised that Equipment for the Sharing Farm will be considered as Item No. 4A. |
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4A. |
Equipment for the Sharing Farm |
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Discussion ensued with regard to (i) acquiring a tractor and other farming equipment for the Sharing Farm, (ii) using the Council Contingency or Provisional funds to acquire the farming equipment, and (iii) utilizing potential private donations to acquire the farming equipment. |
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In reply to queries from Committee, Mr. Redpath advised that the operating budget for the Garden City Lands (GCL) will include provisions for the acquisition of farming equipment. |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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That staff examine: |
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(1) |
options to utilize the Council Contingency Fund or the Provisional Fund to acquire a tractor and farming equipment for the Sharing Farm; and |
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(2) |
options to utilize private donations to acquire a tractor and farming equipment for the Sharing Farm and report back. |
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CARRIED |
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5. |
Committee Standing item |
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Garden City Lands |
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Jamie Esko, Manager, Park Planning and Design, distributed an updated development schedule for the Garden City Lands (GCL) (attached to and forming part of these minutes as Schedule 1), and briefed Committee on the GCL, highlighting that (i) the City has received significant feedback from the open houses, (ii) there is community support for segregated bicycle and pedestrian pathways and for the proposed programming on the Mound area, (iii) consultation on the GCL is on-going, (iv) design of water storage areas on-site are being refined, and (v) staff are reviewing data from the Water Management Study and the results will be presented to Committee. |
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Discussion ensued with regard to (i) allocating more land for farm use, (ii) utilizing water sources on-site for irrigation of farm areas, (iii) alignment of the central dike, (iv) testing the site’s soils, and (v) the collaborating with Kwantlen Polytechnic University on the GCL’s Farm Management Plan. |
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Jim Wright, representing the Garden City Conservation Society, referenced a letter from the Garden City Conservation Society (attached to and forming part of these minutes as Schedule 2), and offered comments on (i) the central dike, (ii) soil analysis of the site, and (iii) agricultural uses of the site. |
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Discussion ensued with regard to (i) revising statements made in the letter from the Garden City Conservation Society regarding previously proposed non-farm uses, (ii) hosting public information workshops on the GCL, (iii) reducing the number of pond areas, (iv) using the bog as a source for farm irrigation, (v) rehabilitating soils on the whole site, and (vi) discussing soil rehabilitation with other developers in the city. |
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It was suggested that minutes from the Advisory Committee on the Environment be included on reports related to the Garden City Lands. Mr. Redpath added that information boards and materials on the Garden City Lands can be made available to Council. |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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That staff review the letter from the Garden City Conservation Society, dated May 25, 2016, and report back. |
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CARRIED |
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6. |
MANAGER’S REPORT |
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(i) |
Mary’s Barn |
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Ms. Fenwick advised that the official opening of Mary’s Barn will be on June 18, 2016. |
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(ii) |
Ships to Shore 2016 |
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Dee Bowley-Cowan, Britannia Site Supervisor, noted that there 14 vessels are confirmed for this year’s Ships to Shore event and added that the ships will be positioned at Imperial Landing and the Britannia Shipyard. |
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(iii) |
New Exhibits at Seine Net Loft |
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Ms. Bowley-Cowan advised that there will be new exhibits at the Seine Net Loft during Doors Open Richmond. |
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(iv) |
The Fleetwood |
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Discussion ensued with regard to repurposing The Fleetwood rum runner as an indoor civic art project. |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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That staff examine options to restore The Fleetwood as an indoor civic art project using the City’s Public Art Reserve Fund and report back. |
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CARRIED |
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(v) |
Piles at Garry Point |
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Discussion ensued with regard to (i) removing piles at Garry Point in one month’s time, (ii) the cost to remove the piles, and (iii) using the piles to position ships for the Ships to Shore event. |
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In reply to queries from Committee, Mr. Redpath advised that (i) staff have a referral to update the Garry Point Master Plan, (ii) approach floats are required to remove the piles and previous approach floats were damaged, (iii) new approach floats are in the process of construction and completion is expected in October 2016, and (iv) current agreement from the Province allows the relocation of floats from the Imperial Landing site to the Garry Point site for events, however approach floats are required for access. |
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Discussion ensued regarding purchasing or repurposing other floats in the city. |
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It was suggested that the report on the 2017 Garry Point Park Legacy Pier Proposal be recirculated to Committee. |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (5:36 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation and Cultural Services Committee of the Council of the City of Richmond held on Wednesday, May 25, 2016. |
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_________________________________ |
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Councillor Harold Steves |
Evangel Biason |
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