MINUTES

1.

It was moved and seconded

That the minutes of the meeting of the Parks, Recreation and Cultural Services Committee held on Tuesday, February 24^th, 2004, be adopted as circulated.

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES DIVISION

2.

Award of Contract T.1559, Britannia Heritage Shipyards Seine Net Loft, Japanese Duplex, Cannery Office

(Report:  Mar. 9/04, File No.:  1000-20-T.1559) (REDMS No. 1115001, 1203565)

David Naysmith, Manager, Facilities Planning & Construction, stated he was available to answer questions.  In response to queries from the Committee he advised that:

        the Heritage Building Committee was supportive of this project;

        the full scope of the project was developed and tendered, however, there was not

       enough funds available for completion;

        the bids were higher than anticipated;

        the Britannia Heritage business plan prioritized which buildings needed repairs; and

        the costs to maintain these buildings would come from Operations and Maintenance

       Department.

It was moved and seconded

That Tender T.1559 for the repair/renovation of the Seine Net Loft substructure and new foundations for the Japanese Duplex and Cannery Office be awarded to Grand Construction for the sum of $254,000.00 plus GST.

CARRIED

3.

COMMUNITY SHARING FARM PROPOSAL

(Report:  Mar. 9/04, File No.:  7200-20-CGAR1) (REDMS No. 1166464)  (Delegation:  Mary Gazetas, Brenda Crockett, and Ann Mackie, Richmond Fruit Tree Sharing Project)

The delegation which included, Ms. Gazetas, Ms. Crockett and Ms. Macken advised that they would be available to answer questions.  In response to a query from Committee, Ms. Gazetas stated that the site was secure and was only a temporary measure until the project acquired a permanent site.  A brief discussion on this matter then ensued between Committee, staff and members of the delegation.

It was moved and seconded

That the Richmond Fruit Tree Sharing Project proposal Sharing Farm Plan be approved for a two year pilot project at the South Dyke Community Garden located at 13871 No. 3 Road, commencing April 2004 to April 2006.

CARRIED

Corporate Events Strategy

(Report:  Mar. 16/04, File No.:  7400-00) (REDMS No. 1127771)

The General Manager of Parks, Recreation and Cultural Services Division, Catherine Carlile and the Director of Recreation, Kate Sparrow spoke briefly about the Corporate Events Strategy and the City's Role in facilitating/coordinating corporate events.  Committee thanked staff for providing such a comprehensive report. 

Councillor Howard entered the meeting (4:30 p.m).

Discussion then ensued among Committee members and staff on a common application process and policies to develop more consistency in this process.

A suggestion was made that this would be an appropriate time to examine existing models and provide a suitable slogan to use along with the Corporate Events Strategy package.

It was moved and seconded

CARRIED

• the implicated use of staff resources in coordinating events;

• resources needed to coordinate these events;

• what resources other municipalities provided for corporate events;

• the economic and social benefits to the city by these events; and

• the type of events which will be coordinated/facilitated by the City;

Prior to the question being called, staff were requested to formulate a method for recovery of city costs associated with supporting events.

The question was then called and it was CARRIED.

5.

MANAGERS REPORT

The Director of Recreation & Cultural Services, Kate Sparrow, advised that the City was chosen to host a Playday program which was educational and which focussed on children's growth through play.  Staff were requested to provide information on this event to the Richmond School Board.

Discussion then ensued about the status of trees at Crestwood Park.  The Director of Parks, Dave Semple, advised that the trees were on private property, and the Bentall Group working with an arborist was in the process of thinning these trees.  Staff were directed to convey to the Bentall Group Committees concerns about the destruction of these trees and to discuss with them, retention of the trees, and/or plans for alternate landscaping, prior to the removal of the trees.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (5:25 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation & Cultural Services Committee of the Council of the City of Richmond held on Tuesday,  March 23rd, 2004.

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Councillor Evelina Halsey Brandt
Chair

Desiree Wong
Recording Secretary, City Clerks Office