October 4, 2021 - Minutes
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General Purposes Committee
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Date: |
Monday, October 4, 2021 |
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Place: |
Council Chambers |
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Present: |
Mayor Malcolm D. Brodie, Chair |
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Call to Order: |
The Chair called the meeting to order at 4:03 p.m. |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the General Purposes Committee held on September 20, 2021, be adopted as circulated. |
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CARRIED |
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1. |
With the aid of a PowerPoint presentation (copy on-file, City Clerk’s Office), Caitlin Cooper, Project Manager - Regional Transportation Strategy, TransLink, presented on TransLink’s Transport 2050 plan, and spoke on the public engagement process and cost-effective transit options. Ms. Cooper added that the public engagement process is on-going and TransLink will be be hosting stakeholder workshops.
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FINANCE AND CORPORATE SERVICES DIVISION |
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2. |
Temporary Patio Program Update and Options for Permanent Expansions |
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In accordance with Section 100 of the Community Charter, Cllr. McPhail declared to be in a conflict of interest as her husband has a business that is participating in the Temporary Patio Program, and Cllr. McPhail left the meeting – 4:13 p.m. |
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Discussion ensued with regard to (i) reviewing the timeline to extend the program and options to make the program permanent, (ii) advocating to the Province for an extension of the temporary Liquor Licensing regulations, and (iii) developing Steveston heritage form and character guidelines for patios in the Steveston area. |
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In reply to queries from Committee, staff noted that (i) the proposed program extension to June 2022 is in alignment with the temporary extension of the Provincial Liquor regulations, (ii) businesses are responsible for storage of patio equipment and infrastructure during the off-season, (iii) staff can provide additional information on the businesses with temporary patio expansions on City property, and (iv) staff can provide analysis of the program in relation to the different neighbourhoods in the city. |
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It was moved and seconded |
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(1) |
That the Expedited Temporary Outdoor Patio (TOP) Program as detailed in the staff report titled “Temporary Patio Program Update and Options for Permanent Expansions” dated September 20, 2021 from the Acting Director, Corporate Business Service Solutions be extended until June 1, 2022; and |
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(2) |
That staff be directed to explore the development of an ongoing program to allow patios on public property, and to report back. |
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CARRIED |
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Cllr. McPhail returned to the meeting – 4:27 p.m. |
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3. |
Award of Contract to TIBCO Software for Data Analytics Business Intelligence implementation |
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Discussion ensued with regard to the term and costs of the proposal and in reply to queries from Committee, staff noted that the proposed program would assist in the analysis of data and would enhance many aspects of City services including, finance, customer service and economic development. |
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It was moved and seconded |
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(1) |
That contract 6650P - Data Visualization and Analytics Platform for an initial five-year term between 2021 and 2025 estimated at $1,212,008.00, exclusive of taxes, with an option to renew for a maximum of five years, be awarded to TIBCO Software (Ireland) Limited for the data analytics business intelligence implementation as part of the City’s Digital Strategy implementation. Staff request to award the contract for $1,212,008.00 and issue change orders up to an additional $50,000.00 for contingency, excluding taxes, for a total maximum value of $1,262,008.00 to TIBCO Software (Ireland) Limited; and |
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(2) |
That the Chief Administrative Officer and the Acting General Manager, Finance and Corporate Services be authorized to execute the agreements with TIBCO Software (Ireland) Limited. |
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CARRIED |
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ENGINEERING AND PUBLIC WORKS DIVISION |
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4. |
Sustainability Progress Report 2015-2020 |
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Discussion ensued with regard to (i) tracking of City sustainability initiatives and their outcomes, (ii) comparing the City’s sustainability initiatives with other municipalities, and (iii) including the Sustainability Progress report to enhance future Provincial and Federal grant applications. |
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As a result of the discussion, a referral motion to refer the matter back to staff was introduced, but failed to receive a seconder. |
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In reply to queries, staff noted that staff will be reviewing opportunities to promote the Sustainability Progress report. |
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It was moved and seconded |
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(1) |
That Attachment 1 and 2 in the staff report titled “Sustainability Progress Report 2015-2020,” dated August 31, 2021, from the Director, Sustainability and District Energy, be posted on the City’s website and highlights be shared to inform the public as described in the report. |
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(2) |
That copies of the above report be forwarded to the following: |
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(a) |
Metro Vancouver; |
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(b) |
The David Suzuki Blue Dot Program; |
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(c) |
local Members of the Legislative Assembly and local Members of Parliament; and |
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(d) |
the Minister of Environment and Climate Change Strategy; and |
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(3) |
That the above report be used to support future grant applications. |
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CARRIED |
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LEGAL AND LEGISLATIVE SERVICES DIVISION |
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5. |
2022 Council and Committee Meeting Schedule |
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Discussion ensued with regard to including two Planning Committee meetings per month in the 2022 Council and Committee meeting schedule and including provisions to accommodate the Union of British Columbia Municipalities 2022 Convention. |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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That the staff report titled “2022 Council and Committee Meeting Schedule” dated September 21, 2021, from the Director, City Clerk’s Office, be referred back to staff to consider including two Planning Committee meetings per month. |
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CARRIED |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (5:08 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, October 4, 2021. |
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_________________________________ |
_________________________________ |
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Mayor Malcolm D. Brodie |
Evangel Biason |