July 16, 2018 - Minutes
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General Purposes Committee
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Date: |
Monday, July 16, 2018 |
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Place: |
Anderson Room |
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Present: |
Mayor Malcolm D. Brodie, Chair |
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Call to Order: |
The Chair called the meeting to order at 4:00 p.m. |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the General Purposes Committee held on July 3, 2018, be adopted as circulated. |
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CARRIED |
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ENGINEERING AND PUBLIC WORKS DIVISION |
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1. |
City Centre District Energy Utility Bylaw No. 9895 |
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It was moved and seconded |
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That the City Centre District Energy Utility Bylaw No. 9895, presented in the “City Centre District Energy Utility Bylaw No. 9895” report dated, June 6, 2018, from the Senior Manager, Sustainability and District Energy be introduced and given first, second and third readings. |
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The question on the motion was not called as Alen Postolka, Manager, District Energy responded to a query from Committee and advised that design and construction costs for low carbon energy plants would depend on the size of the development. |
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The question on the motion was then called and it was CARRIED. |
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COMMUNITY SERVICES DIVISION |
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2. |
Britannia Shipyards National Historic Site Strategic Development Plan |
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Discussion took place regarding the details of the strategic plan, and in response to questions from Committee, Marie Fenwick, Manager, Museum and Heritage Services provided the following points of clarification: |
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the Manager, Britannia Shipyards is an existing position that is currently filled on an acting capacity and the recommendations in the staff report were refining the skillset for the role; |
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the report looks at the site as a key cultural asset for the City, with the priorities focused on improving the current visitor experience, increasing public access, and completing current capital development projects underway on the site; |
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staff recommend focusing on completing the site prior to exploring new lines of business such as retail and gating the site; and |
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the plan recommends an incremental iterative approach due to the importance of the site and numerous stakeholders involved. |
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Ms. Fenwick also noted, in further response to questions from Committee that there are opportunities for the heritage sites to work collaboratively and effort has been taken to accomplish this including reviewing school program delivery, working with Tourism Richmond on larger marketing initiatives, collaborating with the Gulf of Georgia Cannery, and inviting the chairs of the Richmond Heritage Society groups to the most recent Richmond Museum Heritage annual general meeting. She also noted that although Britannia Shipyards is designated as a National Historic site, no additional federal funding is provided. |
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Discussion took place on reviewing the vision and direction for the site and the need to consolidate the purpose of the area to ensure consistency with offerings and displays to the public. |
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In further queries from Committee, Ms. Fenwick remarked that feedback from consultations noted a desire for woodworking and boat building activities on the site and staff are in the initial stages of planning for implementing those activities. She also advised that staff reviewed the Phoenix Net Loft in the broader context of the plan as it is not a part of the site. |
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Discussion further ensued regarding the need for (i) a comprehensive policy and purpose for the area, (ii) the Manager, Britannia Shipyards to have destination tourism and promotion experience, and (iii) the Shipyards Operations Supervisor to understand the full site. |
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In response to a question from Committee, Ms. Fenwick advised that the base marketing budget for Britannia is $5000 and any enhanced marketing needs are fulfilled through one time additional level requests for funding. |
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As a result of the discussion, the following motion was introduced: |
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It was moved and seconded |
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(1) |
That the Britannia Shipyards National Historic Site Strategic Development Plan as outlined in the staff report titled “Britannia Shipyards National Historic Site Strategic Development Plan” dated July 9, 2018, from the Director, Arts, Culture and Heritage Services be endorsed as the guide for the future development and operation of Britannia Shipyards National Historic Site; and |
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(2) |
That staff be directed to: |
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(a) |
work with the Steveston Historic Sites Building Committee and others to look at overall site operations, extent of the site, and including various adjacent buildings; |
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(b) |
review the potential for charging admission; |
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(c) |
emphasize destination tourism in the employment of the Manager, Britannia Shipyards position; and |
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(d) |
further refine the vision, direction, and governance of the site; |
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and report back. |
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The question on the motion was not called as discussion took place on overall staffing and increasing the prominence of the site. |
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The question on the motion was then called and it was CARRIED. |
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3. |
Garden City Lands Soils Deposit Fees Bylaw No. 9900 and Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 9903 |
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In response to queries from Committee, staff advised that (i) with the adoption of the two proposed bylaws, the City would have the financial mechanisms to charge fees to receive uncontaminated soil onto the Garden City Lands and issue invoices, (ii) the staff report from May 14, 2018 outlined the terms and procedures under which soil is received and the protocol has been approved by the Agricultural Land Commission (ALC), (iii) all soil brought onto Garden City Lands is tested at the source site then again when it arrives at the site, and (iv) background information has previously been provided on the soil on the site and it has been recommended that imported soil be placed over the existing soil. |
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Discussion took place regarding soil processing practices and sourcing. |
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It was moved and seconded |
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That Garden City Lands Soils Deposit Fees Bylaw No. 9900 and Consolidated Fees Bylaw 8636, Amendment Bylaw No. 9903 be introduced and given first, second and third readings. |
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CARRIED |
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4. |
Steveston Community Centre and Branch Library Program |
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Elizabeth Ayers, Director, Recreation and Sport Services provided an overview of the program outline and in response to questions from Committee, remarked that (i) the Steveston Community Centre Concept Design Building Committee is comprised of members of the Steveston Community Society and Library Board, (ii) there was support for the 12,400 square footage for the library, (iii) the total square footage of 60,000 includes the total space of the community centre spaces and library, (iv) the additional space asked for by the Steveston Community Society had been accommodated, (v) the next step would be to develop the site criteria including impact on neighbours and compatibility with existing amenities, (vi) potential locations will be in a future report to Council, and (vii) encroachment on green space would be unlikely because of the need to be close to existing amenities. |
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Brenda Yttri, President, Steveston Community Society (Society), provided comments to Committee regarding the Society’s input on the proposed program. Ms. Yttri further stated that staff had incorporated the requested additional spaces recommended by the Society however Society members had not yet fully analyzed the staff report and expressed uncertainty over the adequacy of the total proposed square footage. |
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In response to queries from Committee, Ms. Yttri commented that (i) they have not yet discussed other additional spaces, (ii) the Society expressed support over the changes made by staff at their recommendation, and (iii) that tennis is a popular program that generates significant revenue for the Society and it is therefore important to continue providing the program. |
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In response to a question to Committee, Susan Walters, Chief Librarian, advised that the proposed square footage for the library space would be adequate for a co-located space. |
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As a result of the discussion, the following motion was introduced: |
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It was moved and seconded |
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(1) |
That the staff report titled, “Steveston Community Centre and Branch Library Program,” dated July 4, 2018, from the Director, Recreation Services and Senior Manager, Capital Buildings Project Development, be received for information; and |
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(2) |
That staff work with the Steveston Community Centre Concept Design Building Committee to further examine the size of the community centre and library and to review whether the community centre and library should be standalone facilities or build additional space. |
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CARRIED |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (5:22 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, July 16, 2018. |
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Mayor Malcolm D. Brodie |
Amanda Welby |