February 1, 2016 - Minutes

Date:

Monday, February 1, 2016

Place:

Anderson Room
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Carol Day
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Absent:

Councillor Derek Dang

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on January 18, 2016, be adopted as circulated.

CARRIED

COMMUNITY SERVICES DIVISION

1.

2016 Parks, Recreation and Community Events Grants
(File Ref. No. 03-1085-01) (REDMS No. 4849460 v. 4)

It was moved and seconded

(1)

That Parks, Recreation and Community Events Grants be allocated and cheques disbursed for a total of $100,700 as identified in Attachment 1 of the staff report titled “2016 Parks, Recreation and Community Events Grants,” dated January 11, 2016, from the Senior Manager, Recreation and Sport Services; and

(2)

That Steveston Community Society – Richmond Summer Projects be recommended for the second year of a three-year funding cycle based on Council’s approval of the subsequent year of funding.

In reply to queries from Committee, Serena Lusk, Senior Manager, Recreation and Sport Services, accompanied by Elizabeth Ayers, Manager, Community Services Planning and Projects, advised that as events become more sustainable the grant allocation is reduced and that the Grant Review Committee considered it appropriate to match the funding provided by the WildResearch Society.

Discussion ensued regarding (i) the costs associated with the Richmond Nature Park event due to limited parking, (ii) increasing the grant allocation for Kidsport – Richmond Chapter, and (iii) the possibility of the WildResearch Society and the Richmond Nature Park collaborating on research work.  Staff was directed to provide information on attendance and the number of Richmond residents served related to the Sea Island Community Association event.

As a result of the discussion, the following amendment was introduced:

It was moved and seconded

That, of the remaining available funds, the following allocations be included:

(1)

an additional $2,000 be disbursed to Kidsport – Richmond Chapter; and

(2)

an additional $1,000 be disbursed to the Richmond Nature Park.

The question on the motion as not called as staff was directed to contact the WildResearch Society and the Richmond Nature Park to discuss combining their programs and to provide a memorandum prior to the next regular Council meeting.

The question on the amendment motion was then called, and it was CARRIED with Cllrs. Loo and McPhail opposed.

The question on the motion as amended, which now reads as:

(1)

That Parks, Recreation and Community Events Grants be allocated and cheques disbursed for a total of $100,700 as identified in Attachment 1 of the staff report titled “2016 Parks, Recreation and Community Events Grants,” dated January 11, 2016, from the Senior Manager, Recreation and Sport Services; and

(2)

That Steveston Community Society – Richmond Summer Projects be recommended for the second year of a three-year funding cycle based on Council’s approval of the subsequent year of funding.

(3)

That, of the remaining available funds, the following allocations be included:

(a)

an additional $2,000 be disbursed to Kidsport – Richmond Chapter; and

(b)

an additional $1,000 be disbursed to the Richmond Nature Park.

was then called, and it was CARRIED.

2.

2016 Arts and Culture Grant Program
(File Ref. No. 11-7000-01) (REDMS No. 4867292 v. 3)

It was moved and seconded

That the 2016 Arts and Culture Grants be awarded for the recommended amounts and cheques disbursed for a total of $107,497, as outlined in the staff report titled “2016 Arts and Culture Grant Program,” dated January 11, 2016, from the Director, Arts, Culture and Heritage Services.

CARRIED

3.

2016 Child Care Grants
(File Ref. No. 11-7000-01) (REDMS No. 4879612 v. 4)

It was moved and seconded

(1)

That as outlined in the staff report titled “2016 Child Care Grants,” dated January 15, 2016, from the General Manager, Community Services, the Child Care Capital Grants be awarded for the recommended amounts, and cheques be disbursed for a total of $49,888.25;

(2)

That Council authorize the expenditure of $10,000 to support the Child Care Professional and Program Development Grants with funding from the Child Care Operating Reserve Fund; and

(3)

That the Child Care Professional and Program Development Grants be awarded for the recommended amounts, and cheques be disbursed for a total of $10,000.

The question on the motion was not called as discussion ensued regarding the Child Care Development and Operating Reserve Funds and future opportunities for expanding the program.

The question on the motion was then called, and it was CARRIED.

4.

2016 Health, Social and Safety Grants
(File Ref. No. 03-1085-01) (REDMS No. 4848972 v. 2)

Lesley Sherlock, Planner 2, advised that incorrect comments were populated in the Richmond Food Security Society Grant Application and that the corrected information would be provided to Council prior to the next regular Council meeting.

It was moved and seconded

That, as per the staff report titled “2016 Health, Social and Safety Grants, dated January 11, 2016, from the General Manager, Community Services:

(1)

Health, Social and Safety Services Grants be awarded for the recommended amounts, and cheques disbursed for a total of $566,570; and

(2)

the following applicants be approved for the first year of a three-year funding cycle, based on Council approval of each subsequent year of funding, for:

(a)

Community Mental Wellness Association of Canada;

(b)

Heart of Richmond AIDS Society;

(c)

Richmond Mental Health Consumer and Friends Society;

(d)

Richmond Society for Community Living;

(e)

Richmond Women’s Resource Centre;

(3)

the following applicants be approved for the second year of a three-year funding cycle, based on Council approval of each subsequent year of funding, for:

(a)

Chimo Community Services;

(b)

Family Services of Greater Vancouver;

(c)

Pathways Clubhouse;

(d)

Richmond Addiction Services Society;

(e)

Richmond Family Place Society;

(f)

Richmond Multicultural Community Services;

(g)

Richmond Youth Service Agency;

(h)

Volunteer Richmond Information Services Society;

(4)

the following applicants be approved for the third year of a three-year funding cycle:

(a)

Big Brothers of Greater Vancouver; and

(b)

Big Sisters of BC Lower Mainland.

CARRIED

5.

Transferring Approved Funds for the City's Major Festivals in 2016/17 – Referral Response
(File Ref. No. 11-7400-01) (REDMS No. 4888580 v. 3)

Jane Fernyhough, Director, Arts, Culture and Heritage Services, advised that the Richmond Maritime Festival has been expanded to include an enhanced wooden boat component and to send a delegation to the Port Townsend Wooden Boat Festival to recruit vendors and boat owners to the City’s 2017 festival.

Staff was directed to provide monthly updates on the various events to Council which would be forwarded to the Canada 150 Celebration Steering Committee.

It was moved and seconded

(1)

That the transfer of $750,000 be authorized from the Major Events Provisional Fund to support the following events and programs:  Ships to Shore 2016, Maritime Festival 2016, Richmond World Festival 2016, Days of Summer 2016, Children’s Arts Festival 2017 and the purchase of festival infrastructure and City branded assets; as outlined in the staff report titled “Transferring of Approved Funds for the City’s Major Festivals in 2016/17—Referral Response,” dated January 19, 2016, from the Director, Arts, Culture and Heritage Services;

(2)

That the expenditures totaling $1,100,000 for Major Events, of which $750,000 is funded from the Major Events Provision Fund, $223,500 funded from projected sponsorships, and $126,500 from other revenue (grants, ticket sales, vendor fees, etc.) be included in the 5 Year Financial Plan (2016-2020);

(3)

That the scope of the Richmond Maritime Festival 2016 be expanded to showcase the wooden boat industry as a core theme; and

(4)

That a delegation of Councillors and staff attend the Port Townsend Wooden Boat Festival, September 9 to 11, 2016, on a fact finding and outreach mission.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:24 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on February 1, 2016.

_________________________________

_________________________________

Mayor Malcolm D. Brodie
Chair

Heather Howey
Legislative Services Coordinator