May 11, 2015 - Minutes (Special)

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City of Richmond Meeting Minutes


Special General Purposes Committee



Mondays, May 11, 2015


Anderson Room
Richmond City Hall


Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Derek Dang
Councillor Carol Day
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:02 p.m.






It was moved and seconded



That the minutes of the meeting of the General Purposes Committee held on Monday, May 4, 2015, be adopted as circulated.









It was moved and seconded



That “Fraser Surrey Docks – Public Comment Period, Consideration to Amend Permit No. 2012-072” be added to the Agenda as Item No. 2.









Minoru Complex Multipurpose Room Alternatives
(File Ref. No. 06-2052-55-01) (REDMS No. 4574174 v. 6)



With the aid of artist renderings, Serena Lusk, Senior Manager, Recreation and Sport, provided background information and spoke on potential new design alternatives for the Minoru Complex multipurpose room.  She noted that Alternative 3 reconfigures the current sport storage area on the main floor area to provide approximately 800 ft² for a sport tournament support centre, and thus the sport storage space would be relocated to a modular space elsewhere in Minoru Park.  Also, Ms. Lusk remarked that views to the fields adjacent to the room would be created as a result of the difference in elevation.  Alternative 3 is anticipated to cost approximately $250,000 and will impact the schedule by approximately three months.



With regard to Alternative 4, Ms. Lusk stated that a new building would replace the caretaker suite and washrooms at Minoru Park and include storage space for sport uses, an 800 ft² sport tournament support room and a veranda.  She noted that this alternative would cost approximately $2 million and require submission to the Capital budget process.



Ms. Lusk then commented on meetings with stakeholders, noting that the Richmond Sports Council has indicated that their preference is Alternative 4 – the “Hub.”



In reply to queries from Committee, Ms. Lusk and Jim Young, Senior Manager, Project Development, provided the following information:




Alternative 3 can be accommodated within the previously approved Minoru Complex capital project budget;




the current caretaker suite at Minoru Park carries out a number of functions and as such, staff anticipate the continuation of this role;




the “Hub” concept is not currently part of the approved Minoru Park Master Plan; however, this concept could be revisited at Council’s discretion;




the sport storage area proposed to be reconfigured was for use by field sport users;  there are other storage areas throughout the building for other user groups; and




storage below the multipurpose room cannot be accommodated due to flood plain regulations and use of the crawl space for mechanical equipment.



Jim Lamond, Chair, Richmond Sports Council, commented on the number of meetings the Richmond Sports Council held in relation to the configuration of Minoru Park, noting that a representative from an array of sport organizations were invited to provide input.  He then spoke on options previously presented to Council on the location of the multipurpose room, noting that Richmond Sports Council prefers the “Hub” concept as illustrated in Alternative 4.



Bob Jackson, Vice-Chair, Richmond Sports Council, commented on initial discussions regarding the Minoru Complex, noting that Richmond Sports Council was invited to provide input on the fields only.  He remarked that Richmond Sports Council has not had the opportunity to meet with the Major Facility Building / Project Technical Advisory Committee or the Minoru Major Facility Stakeholder Advisory Committee, and expressed concern regarding the conveyance of Richmond Sports Council’s preferences to Council.



Mike Fletcher, member of Richmond Sports Council and Vice-Chair, Richmond FC, commented on the benefits of a veranda, noting that Richmond Sports Council has requested that a veranda be incorporated in the building’s design from the onset.  In referencing Alternative 3, he expressed concern regarding the use of a modular building to meet storage needs as a result of the potential conversion of the sport storage area.



In reply to a query from Committee, Mr. Young advised that Alternative 3 may be converted in the future should Council wish to modify the design.



It was moved and seconded




That the Minoru Complex ground floor plan be revised to reconfigure the sport storage area to be an approximately 800 ft² Tournament Centre and that the storage area be relocated elsewhere in Minoru Park as described in Alternative 3 within the staff report titled “Minoru Complex Multipurpose Room Alternatives,” dated May 7, 2015 from the Senior Manager, Recreation and Sport and the Senior Manager, Project Development; and




That the Council Appointed Advisory Committees for the Minoru Complex Project be informed of the proposed changes and any feedback received from these Committees be shared with Council prior to advancing any design changes.



Opposed: Cllr. McNulty



fraser surrey docks – public comment period, consideration to amend permit no. 2012-072
(File Ref. No. 01-0140-20-PMVA1) (REDMS No. 4574708, 4574968)




Discussion took place and concern was expressed regarding the use of the Annacis Island Wastewater Treatment Plant to process Fraser Surrey Docks’ wastewater as many barge materials contain toxins.  The Chair directed staff to incorporate comments regarding the use of Annacis Island Wastewater Treatment Plant in the letter to Fraser Surrey Docks.




Discussion further ensued on the potential risks to marshes and river banks as a result of dredging to a depth of 18 metres and the need to identify any potential modifications to the George Massey Tunnel.




The Chair requested that the response letter attached to the memorandum titled “Fraser Surrey Docks – Public Comment Period, Consideration to Amend Permit No. 2012-072,” dated May 7, 2015 be revised to include Committee’s comments.




It was moved and seconded




That the response letter attached to the memorandum titled “Fraser Surrey Docks – Public Comment Period, Consideration to Amend Permit No. 2012-072,” dated May 7, 2015 from the Director, Intergovernmental Relations and Protocol Unit be endorsed for submission to Fraser Surrey Docks.











It was moved and seconded



That the meeting adjourn (4:32 p.m.).





Certified a true and correct copy of the Minutes of the meeting of the Special General Purposes Committee of the Council of the City of Richmond held on Monday, May 11, 2015.



Mayor Malcolm D. Brodie

Hanieh Berg
Committee Clerk