June 16, 2014 - Minutes

Date:

Monday, June 16, 2014

Place:

Anderson Room
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Ken Johnston
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Monday, June 2, 2014, be adopted as circulated.

CARRIED

FINANCE AND CORPORATE SERVICES DEPARTMENT

1.

Takifugu Japanese Restaurant Ltd. Unit 133 - 4800 No. 3 Road
(File Ref. No. 12-8275-05) (REDMS No. 4232054)

It was moved and seconded

That the application from Takifugu Japanese Restaurant Ltd., for an amendment to increase their hours of liquor service under Food Primary Liquor Licence No. 047295 from Monday to Saturday 11:00 a.m. to 1:00 a.m. and Sunday 11:00 a.m. to Midnight to Monday to Saturday 11:00 a.m. to 2:00 a.m. and Sunday 11:00 a.m. to 1:00 a.m., be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:

(1)

Council supports the amendment for an increase in liquor service hours as the increase will not have a significant impact on the community.

(2)

Council’s comments on the prescribed criteria (set out in Section 53 of the Liquor Control and Licensing Regulations) are as follows:

(a)

The potential for additional noise and traffic in the area was considered.

(b)

The impact on the community was assessed through a community consultation process.

(c)

Given that there has been no history of non-compliance with the operation, the amendment to permit extended hours of liquor service under the Food Primary Liquor Licence should not change the establishment such that it is operated contrary to its primary purpose.

(3)

As the operation of a licenced establishment may affect nearby residents the City gathered the view of the residents as follows:

(a)

Property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application, providing instructions on how community comments or concerns could be submitted.

(b)

Signage was posted at the subject property and three public notices were published in a local newspaper.  This signage and notice provided information on the application and instructions on how community comments or concerns could be submitted.

(4)

Council’s comments and recommendations respecting the views of the residents are as follows:

(a)

That based on the number of letters sent and the lack of response received from all public notifications, Council considers that the amendments are acceptable to the majority of the residents in the area and the community.

CARRIED

COMMUNITY SERVICES & ENGINEERING & PUBLIC WORKS DEPARTMENTS

2.

Guiding Principles and Options for Configuration of Key Program Elements for Minoru Recreation Complex
(File Ref. No. 06-2052-55-01) (REDMS No. 4237467 v. 12)

In response to queries from Committee, Serena Lusk, Senior Manager, Recreation and Sport Services, and Jim Young, Senior Manager, Project Development, provided the following information:

§   

washrooms, change rooms, and team rooms associated with the proposed Pavilion will be accessible from the exterior of the proposed building;

§   

staff reports on (i) key program elements and (ii) form and character design are scheduled for July and October respectively;

§   

the existing pavilion hosts programs from (i) the Richmond Fitness and Wellness, (ii) various rental groups (e.g. the Richmond Garden Club), and (iii) numerous sport groups; it is anticipated that the proposed new Pavilion would continue to facilitate existing programming, and potentially provide options for additional programming;

§   

dedicated space for the Older Adults Centre will consist of the following:  Option 1 - approximately 28,050 ft² to 29,700 ft²; Option 2 – approximately 17,000 ft² with an additional 17,000 ft² shared space; and Option 3 – approximately 33,000 ft²;

§   

the proposed building will have several entrances with one main reception area for the three components;

§   

the Edmonds Community Centre, in Burnaby, is an example of integrated programming;

§   

the building design will include outdoor activity spaces;

§   

future business plans and user group operating agreements will determine programming priorities for the shared space; and

§   

an Olympic size pool and specific major event spacing elements will be considered in a forthcoming staff report.

Discussion ensued regarding (i) enhancing the proposed Pavilion, (ii) integrating complexities and autonomy for the Older Adults Centre as outlined in correspondence from Minoru Seniors Society, dated June 13, 2014 (attached to and forming part of these minutes as Schedule 1), (iii) determining the size of pool to be constructed for the proposed Aquatic Centre, (iv) attending the Edmonds and Hillcrest Community Centres, (v) receiving input from the Minoru Major Facility Stakeholder Advisory Committee, (vi) receiving information on best practices with regard to facility design, and (vii) examining the feasibility of combining the shared space between the Older Adults Centre and the Pavilion rather than the Aquatic Centre.

As a result of the discussion, the following referral was introduced:

It was moved and seconded

That the staff report titled “Guiding Principles and Options for Configuration of Key Program Elements for Minoru Recreation Complex” be referred back to staff:

(1)

to arrange tours of the Edmonds Community Centre in Burnaby and the Hillcrest Community Centre in Vancouver;

(2)

for further analysis on the synergy between the Older Adults Centre and Pavilion;

(3)

to meet with the Minoru Major Facility Stakeholder Advisory Committee for input; and

(4)

to review best practices.

CARRIED

COMMUNITY SERVICES DEPARTMENT

3.

Ships to Shore 2014 Update/Fireworks
(File Ref. No.) (REDMS No.)

It was moved and seconded

That the staff memorandum titled Ships to Shore 2014 Update/Fireworks, dated June 13, 2014, from the General Manager, Community Services, be received for information.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:45 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, June 16, 2014.

_________________________________

_________________________________

Mayor Malcolm D. Brodie
Chair

Heather Howey
Committee Clerk