May 20, 2014 - Minutes

Date:

Tuesday, May 20, 2014

Place:

Anderson Room
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Ken Johnston
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Absent:

Councillor Chak Au

Call to Order:

The Chair called the meeting to order at 4:05 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Tuesday, April 22, 2014, be adopted as circulated.

CARRIED

FINANCE AND CORPORATE SERVICES DEPARTMENT

1.

BUSINESS LICENCE REGULATION BYLAW 7538, AMENDMENT BYLAW NO. 9142
(File Ref. No. 12-8060-20-009142) (REDMS No. 4215807)

It was moved and seconded

That Business Regulation Bylaw No. 7538, Amendment Bylaw No. 9142 which amends Schedule A of Bylaw 7538 to include the premises at Unit 118 - 4411 No. 3 Road among the sites which permit an amusement centre to operate with more than 4 amusement machines, be introduced and given first, second and third readings.

CARRIED

COMMUNITY SERVICES DEPARTMENT

2.

Blacksmith Shop and Foundry at Britannia Shipyards
(File Ref. No. 11-7140-20-BSHI1) (REDMS No. 4218344 v. 12)

Discussion ensued regarding incorporating a glass blowing facility at the Britannia shipyards and that the function of the blacksmith shop and foundry be refined.

Marie Fenwick, Britannia Site Supervisor, advised that the report was broad in nature with regard to the development of the blacksmith shop and foundry as further research and exploration of operational models will be required prior to refining any potential uses.

It was moved and seconded

(1)

That the staff report "Blacksmith Shop and Foundry at Britannia Shipyards" ,  dated May 5, 2014 from the Senior Manager, Parks, which details a functioning blacksmith shop and foundry, be received for information; and

(2)

That staff provide a further update within six months.

The question on the motion was not called as Committee directed staff to review the feasibility of a glass blowing facility at the Britannia shipyard.  Discussion ensued regarding the timeframe for the staff update and with respect to the glassblowing and forging proposals being constructed in keeping with the adjacent Phoenix Gillnet Loft project.

Mike Redpath, Senior Manager, Parks, advised that, with respect to the Phoenix Gillnet Loft, the structural assessment will be undertaken in the near future which will in turn determine potential uses for the building.

The question on the motion was then called and it was CARRIED.

3.

Agreement with the Sharing Farm Society
(File Ref. No. 11-7025-01) (REDMS No. 4188370 v. 4)

It was moved and seconded

That the Chief Administrative Officer and the General Manager, Community Services be authorized to execute all documentation required to implement a five year agreement with the Sharing Farm Society for the purposes of the Society farming a 2.8 acre portion of land at Terra Nova Rural Park, at a rental rate of $10.00 per year and other terms and conditions set out in attachment 2 of the staff report, dated May 5, 2014.

CARRIED

4.

World Union of Olympic Cities Membership
(File Ref. No. 03-1000-12-073) (REDMS No. 4196842 v. 15)

In response to a query from Committee, Cathryn Volkering Carlile, General Manager, Community Services, advised that the World Union of Olympic Cities (UMVO) is an exclusive group of cities which have organized an Olympics or have been a venue city that meet annually to promote and strengthen the legacy component associated with the Olympic Games.

Discussion ensued regarding the benefits of the UMVO membership to the City of Richmond.  In response to queries from Committee, Ms Carlile and George Duncan, Chief Administrative Officer, provided the following information:

§   

UMVO membership allows the City of Richmond to be represented at future discussions related to the Olympics;

§   

the City of Richmond would provide input into future best practices related to the Olympic legacy;

§   

the City would gain access to a broader range of speakers to further Richmond’s Olympic legacy;

§   

the relationship with the UMVO would advance Richmond’s leadership in promoting sports and active/healthy communities;

§   

the development of Richmond’s Olympic legacy and the achievements made to promote active communities is a model for future Olympic and venue cities;

§   

the UMVO membership provides direct access and input to the International Olympic Committee (IOC);

§   

in the past three years, the City of Richmond had been approached to join the UMVO and have presented for the organization in Lausanne, Switzerland, and Peru with all expenses being paid by the UMVO;

§   

the City partnered with the IOC in the 2010 Olympic Games and has entered into significant business dealings, at no cost to the City, with the shipment of valuable IOC artifacts for Richmond’s Olympic Legacy experience;

§   

becoming a member of the UMVO provides an opportunity for the City to give back to the IOC;

§   

UMVO membership involves a commitment to attend a yearly summit and may include attendance at meetings to be held in conjunction with future Olympic games and SportAccord Conventions; and

§   

UMVO membership would require an approximate budget of $20,000 annually.

Discussion ensued regarding staff reporting back to Committee on the return on the investment as a UMVO member.

It was moved and seconded

(1)

That staff be directed to apply for membership, by the City of Richmond, in the World Union of Olympic Cities (UMVO);

(2)

That the Mayor or Alternate and Chief Administrative Officer be designated to be the City’s representatives to the UMVO, with the Chief Administrative Officer having responsibility for managing associated functional and operational matters;

(3)

That funding for this legacy program be funded from Council Contingency; and

(4)

That a further analysis of the benefits be provided to Council in one year.

The question on the motion was not called as discussion ensued regarding the staff analysis including any additional activities being planned by the UMVO and the benefits of such activities to the City of Richmond.  The question on the motion was then called and it was CARRIED.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:52 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Tuesday, May 20, 2014.

_________________________________

_________________________________

Mayor Malcolm D. Brodie
Chair

Heather Howey
Committee Clerk