November 4, 2013 - Agenda

Pg. #

ITEM

MINUTES

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Motion to adopt the minutes of the meeting of the General Purposes Committee held on Monday, October 21, 2013.

FINANCE AND CORPORATE SERVICES DEPARTMENT

1.

2014 Council and Committee Meeting Schedule
(File Ref. No. 01-0105-00) (REDMS No. 3962696)

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See Page GP-11 for full report

Designated Speaker:  Michelle Jansson

STAFF RECOMMENDATION

That the 2014 Council and Committee meeting schedule, attached to the staff report dated October 10, 2013, from the Director, City Clerk’s Office, be approved, including the following revisions as part of the regular August meeting break and December holiday season:

(1)

That the Regular Council meetings (open and closed) of August 11 and August 25, 2014 be cancelled; and

(2)

That the August 18, 2014 Public Hearing be re-scheduled to Tuesday, September 2, 2014 at 7:00 pm in the Council Chambers at Richmond City Hall.

2.

2014 General Local and School Election Program and Budget
(File Ref. No. 12-8125-70-01) (REDMS No. 3998171 v.2)

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See Page GP-15 for full report

Designated Speaker:  David Weber

STAFF RECOMMENDATION

That the 2014 General Local and School Election be administered and delivered as outlined in the staff report dated October 18, 2013 from the Director, City Clerk’s Office, with a program that includes 5-10 additional voting places in neighbourhoods and in the City Centre, additional temporary staff, and the “vote anywhere” approach, subject to further consideration of the following as part of the 2014 budget process:

(1)

One-time expenditure funding of $251,000 in 2014 to augment the current 2014 election budget; and

(2)

$100,000 in additional annual funding to the Election Reserve in 2014 and thereafter in order to ensure the same level of service for the 2017 election and future elections.

ENGINEERING & PUBLIC WORKS DEPARTMENT

3.

Minoru Older Adults and Aquatic Centre Site Selection
(File Ref. No. 06-2055-20-007) (REDMS No. 4008734 v.3)

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See Page GP-38 for full report

Designated Speaker:  Laurie Bachynski

STAFF RECOMMENDATION

That Council select a site for the replacement of the Minoru Aquatics and Older Adults’ Centre from the following 4 options as outlined in the staff report titled Minoru Older Adults and Aquatic Centre Site Selection dated October 30, 2013 from the General Manager, Engineering & Public Works and General Manager, Community Services:

(1)

Option 1: 

A co-located Aquatics and Older Adults’ Centre at the existing location in Minoru Park (Attachment 3).

(2)

Option 2: 

A co-located Aquatics and Older Adults’ Centre at Minoru 2 Field in Minoru Park (Attachments 4 & 5).

(3)

Option 3: 

A co-located Aquatics and Older Adults’ Centre at Minoru 2 Field in Minoru Park and endorsement of a Phase 2 Aquatics Centre at Lot 5 adjacent to the Richmond Olympic Oval (Attachment 7), with funding for Phase 2 Aquatics to be approved at a future date in conjunction with endorsement of plans for Phase 2 Aquatics and a resolution concerning the future of Watermania.

(4)

Option 4:

A co-located Aquatics and Older Adults’ Centre at Minoru Park in its existing location and an Aquatics Centre at Lot 5 adjacent to the Richmond Olympic Oval with the Older Adults’ Centre and the Aquatics Centre at Lot 5 being constructed concurrently and Minoru Aquatics being constructed in Phase 2 but funded in Phase 1.

FINANCE AND CORPORATE SERVICES DEPARTMENT

4.

Loan Authorization Bylaw
(File Ref. No. 12-8060-20-9074/9075/9076) (REDMS No. 3948488 v.7)

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See Page GP-57 for full report

Designated Speaker:  Jerry Chong

STAFF RECOMMENDATION

That one of the following Loan Authorization Bylaw recommendations, that corresponds to the site selection decision for the replacement of Older Adults’ Centre and Aquatic Centre, be forwarded to Council for consideration:

(1)

That the Integrated Older Adults’ Centre and Aquatic Centre Loan Authorization Bylaw No. 9074 be introduced and given first, second and third readings.

(Corresponds to Option 1 of the “Minoru Older Adults and Aquatic Centre Site Selection” report)

(2)

That the Integrated Older Adults’ Centre, Aquatic Centre and Minoru Pavilion Loan Authorization Bylaw No. 9075 be introduced and given first, second and third readings.

(Corresponds to Option 2 or Option 3 of the “Minoru Older Adults and Aquatic Centre Site Selection” report)

(3)

That the Aquatic Centre Loan Authorization Bylaw No. 9076 be introduced and given first, second and third readings.

(Corresponds to Option 4 of the “Minoru Older Adults and Aquatic Centre Site Selection” report)

5.

Sales centre License Agreement between the City of Richmond and Polygon Development 192 Ltd.
(File Ref. No. 06-2280-20-285) (REDMS No. 4005624 v.3)

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See Page GP-70 for full report

Designated Speaker:  Michael Allen

STAFF RECOMMENDATION

That:

(1)

if 8311 Cambie Road is transferred to the City as part of rezoning application RZ 11-591985, then the City enter into a license agreement with Polygon Development 192 Ltd. (“Polygon”) to permit Polygon to use a portion (approximately ±3,505 sq. ft. for the building area plus ±3,854 sq. ft. for parking area) of 8311 Cambie Road for a two year period with 1 (one) 6-month renewal option at a rate of $3.60 per square foot per annum (estimated at $26,492 per annum), as per the terms described in the staff report from the General Manager, Finance and Corporate Services dated October 17, 2013; and

(2)

staff be authorized to take all neccessary steps to complete the matter including authorizing the Chief Administrative Officer and the General Manager, Finance and Corporate Servcies to negotiate and execute all documentation to effect the transaction detatiled in the staff report dated October 17, 2013 from the General Manager, Finance and Corporate Services.

COMMUNITY SERVICES DEPARTMENT

6.

Consultation Plan for Major Recreational Facilities Development
(File Ref. No. 06-2055-20-007) (REDMS No. 4006043 v.4)

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See Page GP-77 for full report

Designated Speaker:  Serena Lusk

STAFF RECOMMENDATION

That:

(1)

the staff report titled Consultation Plan for Major Recreational Facilities Development, dated October 30, 2013 from the General Manager, Community Services be received for information; and

(2)

the terms of reference for the Major Recreational Facilities Development Advisory Committee, as detailed in Attachment 1 of the staff report titled Consultation Plan for Major Recreational Facilities Development, dated October 30, 2013 from the General Manager, Community Services be approved.

ADJOURNMENT