November 19, 2012 - Agenda

Pg. #

ITEM

MINUTES

GP-5

Motion to adopt the minutes of the meeting of the General Purposes Committee held on Monday, November 5, 2012.

COMMUNITY SERVICES DEPARTMENT

1.

Richmond Celebrates Scotiabank Hockey Day in Canada 2013

(File Ref. No. 11-7400-20-HDAY1/2012) (REDMS No. 3685824 V.6)

GP-11

See Page GP-11 for full report

Designated Speaker:  Cathryn Volkering Carlile

STAFF RECOMMENDATION

That:

(1)

the City contribute up to $58,000 from the Major Event Provisional Fund for the Richmond Celebrates Scotiabank Hockey Day in Canada event at the Richmond Olympic Oval on February 9, 2013; and

(2)

that the City’s budget for the 2013 Hockey Day event be included in the 5 Year Financial Plan (2013-2017).

2.

Richmond Olympic Experience Advisory Committee Council Liaison

(File Ref. No. 01-0005-01/2012) (REDMS No. 3702547)

GP-17

See Page GP-17 for full report

Designated Speaker:  Jane Fernyhough

STAFF RECOMMENDATION

That a Council Liaison be appointed to the Richmond Olympic Experience Advisory Committee as outlined in the staff report from the Director, Arts, Culture and Heritage Services dated November 6, 2012.

ENGINEERING AND PUBLIC WORKS DEPARTMENT

3.

2013 Utility Budgets and Rates

(File Ref. No.:  03-0970-01/2012) (REDMS No.3699344 v.3)

GP-21

See Page GP-21 for full report

Designated Speaker:  Suzanne Bycraft

STAFF RECOMMENDATION

That:

(1)

the 2013 Utility Expenditure Budgets, as outlined under Option 3 for Water, Sewer, Drainage & Diking, and Option 2 for Solid Waste & Recycling as contained in the staff report dated November 14, 2012 from the General Managers of Finance & Corporate Services and Engineering & Public Works, be approved as the basis for establishing the 2013 Utility Rates and for preparing the 5 Year Financial Plan (2013-2017) Bylaw;

(2)

the Chief Administrative Officer and General Manager, Engineering & Public Works be authorized to negotiate and execute an amendment to Contract T.2988, Residential Solid Waste & Recycling Collection Services, to:

(a)

include acquisition, storage, assembly, labelling, delivery, replacement and related tasks for the carts and kitchen containers associated with an expanded yard trimmings/food scraps recycling program at a one-time cost of up to $3 million (excluding HST);

(b)

add yard trimmings/food scraps collection and large item pickup services to townhomes with blue box service, effective June 3, 2013;

(c)

add collection of yard trimming/food scraps using City-provided carts and large item pickup services to residents in single-family homes effective June 3, 2013;

(d)

revise the annual contract amount to approximately $5,788,664 (depending on contract variables such as inflationary and unit count increases), effective June 3, 2013;

(e)

extend the term of the contract to December 31, 2017;

(3)

the existing agreement (dated September, 2010) with Neptune Technology be extended for one year, ending December 31, 2013, using the 2010 unit rates with an adjustment made for the HST to GST/PST conversion effective April 1, 2013.

ADJOURNMENT