November 5, 2012 - Minutes

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City of Richmond Meeting Minutes






General Purposes Committee




Monday, November 5, 2012


Anderson Room

Richmond City Hall


Mayor Malcolm D. Brodie, Chair

Councillor Chak Au

Councillor Linda Barnes

Councillor Derek Dang

Councillor Ken Johnston

Councillor Bill McNulty

Councillor Linda McPhail

Councillor Harold Steves


Councillor Evelina Halsey-Brandt

Call to Order:

The Chair called the meeting to order at 4:00 p.m.








It was moved and seconded



That the minutes of the meeting of the General Purposes Committee held on Monday, October 15, 2012, and of the meeting of the Special General Purposes Committee held on Monday, October 22, 2012, be adopted as circulated.











2013 Council and Committee Meeting Schedule
(File Ref. No. 01-0105-00/Vol01) (REDMS No. 3632263)



It was moved and seconded



That the 2013 Council and Committee meeting schedule, attached to the staff report dated October 3, 2012, from the Director, City Clerk’s Office, be approved, including the following revisions as part of the regular August meeting break and December holiday season:




That the Regular Council Meetings (open and closed) of August 12, August 26, and December 23, 2013 be cancelled;




That the August 19, 2013 Public Hearing be re-scheduled to Tuesday, September 3, 2013 at 7:00 pm in the Council Chambers at Richmond City Hall.



The question on the motion was not called, as a brief discussion ensued regarding the past practices for scheduling Committee meetings and the first Public Hearing meeting following the August meeting break. 



The question on the motion was then called, and it was CARRIED.





Millennium Karaoke Ltd. Unit 201 – 4451 No. 3 Road Liquor Primary Application
(File Ref. No. 12-8275-05/2012) (REDMS No. 3684558)



It was moved and seconded



That the application by Millennium Karaoke Ltd., for a Liquor Primary Licence at 4451 No. 3 Road Unit 201, in order to offer liquor service, be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:




Council recommends the issuance of the proposed licence based on the lack of community responses received and that the operation will not have a significant negative impact on the community.




Council's comments on the prescribed criteria (set out in section 10(3) of the Liquor Control and Licensing Act Regulations) are as follows:





The location of the establishment is zoned Auto-Oriented Commercial (CA) and the proposed use was reviewed and conforms to the regulations for the area; 





The proximity of the proposed location to other social or recreational and public buildings was considered.  There are no public schools or parks within a 50 metre radius of  the proposed liquor primary location;





That a LCLB application for a 100 person capacity operation, with liquor service hours of 2:00 p.m. to 2:00 a.m. Monday to Sunday, be supported.  Support for a 150 person capacity operation is not given;





The number and market focus or clientele of liquor primary license establishments within a reasonable distance of the proposed location was considered;





The potential for additional noise in the area if the application is approved was considered;




As the operation of the establishment as a liquor licensed establishment might affect nearby residents, the City gathered the view of the residents as follows:





As per City Policy, residents, property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application and were provided with instruction on how comments or concerns could be submitted;





In addition, signage was posted at the subject property and three public notices  were published in a local newspaper.  This signage and notice provided information on the application and instruction on how community comments or concerns could be submitted.




Council’s comments and recommendations respecting the views of the residents are as follows:





There were no responses to all public notifications and based on the lack of any responses received from the community, Council considers that the application is acceptable to the majority of the community and residents and businesses in the nearby area.












Community Charging Infrastructure Funding Agreement
(File Ref. No. 10-6000-01/2012-Vol 01) (REDMS No. 3683961)




It was moved and seconded



That the City enter into an agreement with the Fraser Basin Council in respect to funding for the installation of ten community charging stations as described in the staff report titled Community Charging Infrastructure Funding Agreement, from the Director – Public Works Operations and on the terms and conditions set out in the staff report, including specifically that the City grant an indemnity to Fraser Basin Council for any losses that the Fraser Basin Council may suffer in relation to their connection with this project.













sponsorship ARRANGEMENTS at city subsidized events policy
(File Ref. No.) (REDMS No. 3441015)



A discussion ensued among members of the Committee and Vern Jacques, Senior Manager, Recreation Services about:




the circumstances which lead to the Council direction to develop a policy on sponsorship arrangements for community events which receive subsidized rates;




the working group which was comprised of various stakeholders.  It was noted that the majority was in favour of addressing restrictions on all services through the proposed Policy, while some were of the opinion that only hotel accommodations needed to be addressed;




concerns about how the proposed policy may be perceived as “dictating” how groups such as the Aquatics Centres make sponsorship deals; and




concerns related to how the current trend allows the sponsors to determine restrictions and other details for an event rather than the organizers.



Jim Lamond, 8820 Ash Street, provided details related to the event which originated the creation of the proposed Sponsorship Arrangements at City Subsidized Events Policy.  A copy of Mr. Lamond’s submission is on file at the City Clerk’s Office.  



A brief discussion also ensued about the penalties outlined in the proposed policy.



It was moved and seconded



That the proposed Sponsorship Arrangements at City Subsidized Events Policy as presented in Attachment One of the staff report dated October 16, 2012 from the Senior Manager, Recreation, be approved.






OPPOSED: Cllr. McNulty











It was moved and seconded



That Richmond City Council consider:




That the report to the Richmond Board of Education titled Child Poverty Issues and Initiatives in the Richmond School District, dated September 17, 2012 from the Assistant Superintendent be referred to staff:





for analysis; and





to examine what is being done at the City and at the School District, including comments from the Richmond Children’s First, Richmond Community Services Advisory Committee and the Poverty Response Committee and report to the appropriate City Committee; and




That staff report back to the Council / School Board Liaison Committee by Spring 2013.



The question on the motion was not called, as staff was requested to liaise with Richmond Children First about a program that the organization has already started working on that is relevant to Child Poverty Issues and Initiatives. 



The question on the motion was then called, and it was CARRIED. 





(File Ref. No.)



Councillor Linda Barnes provided background information, and noted that this initiative will not impact the existing agreement with the Board of Education, rather it will broaden the access to the facilities.



It was moved and seconded



That Richmond City Council consider:




That staff explore opportunities for Richmond non-profit social service agencies to provide recreation opportunities under the current City / School District agreement and report back to the Council / School Board Liaison Committee.












It was moved and seconded



That the meeting adjourn (4:31 p.m.).






Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, November 5, 2012.



Mayor Malcolm D. Brodie


Shanan Sarbjit Dhaliwal

Executive Assistant

City Clerk’s Office