It was moved and seconded

That the report dated September 13, 2011, entitled RCMP Contract Management Committee, from the General Manager, Law and Community Safety, be added to the open agenda as Item No. 2.

CARRIED

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Tuesday, September 6, 2011, be adopted as circulated.

CARRIED

COMMUNITY SERVICES DEPARTMENT

1.

Steveston Historical Society – Updated Agreement

(File Ref. No. ) (REDMS No. 3322978 v3)

A discussion ensued amongst Rebecca Forrest, Acting Supervisor, Museum and Heritage Sites, Kim Somerville, Manager, Arts Services, and members of the Committee about some of the points in the proposed Material Terms of the non-exclusive license/operating agreement between the City and the Steveston Historical Society, and in particular on:

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Program revenue sharing, and why the City would receive 20% net revenue resulting from joint programming with the Society and any sublicensee.  It was noted that the 20% revenue would provide the City with a mechanism for offsetting operating costs such as janitorial services, paper supplies and some maintenance.  It was further noted that the City currently pays for all capital costs associated with the Museum;

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how the arrangement between the City and the Steveston Historical Society is different from the City’s agreements with other community centres;

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revising the proposed Material Terms to include the post office as one of the permitted uses;

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disposition of the artefacts in the event the Society elects to dissolve.  Discussion took place about how to deal with the artefacts that were donated to the museum with the understanding that they would not be given to the City of Richmond; and

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conducting an inventory of the artefacts. 

Bruce Rozenhart, Chair, Steveston Historical Society, and Tracy Lakeman, Executive Director, Tourism Richmond, spoke about how the Society has been working with City staff and Tourism Richmond to enhance the heritage potential of the Post Office, the Museum and the Japanese Fisherman’s Benevolent Society building.

It was noted that the current Visitor Information Kiosk on Bayview Street does not have electricity, therefore, visitors cannot make reservations or book accommodations and attractions.  It was further noted that if a full visitor centre is opened up in the Museum building, it could become a year round operation.

As a result of the discussion, staff were directed to provide information to Council prior to the September 26, 2011 Regular Council meeting on the status of the inventory of artefacts. 

It was moved and seconded

(1)

That the City enter into an agreement with the Steveston Historical Society regarding the Steveston Museum building located at 3811 Moncton Street and the Japanese Fisherman’s Benevolent Society building located at 3811 Moncton Street on terms substantially in accordance with the report entitled “Steveston Historical Society – Updated Agreement” from the Director, Arts, Culture and Heritage Services dated September 6, 2011, except that No. 4 of the Material Terms of the non-exclusive license/operating agreement between the City and the Steveston Historical Society be amended to read as follows: “Permitted Use: solely for the purposes of a public museum, and any other uses, including a post office, only with the City’s prior written consent; and

(2)

That the General Manager, Community Services and the Chief Administrative Officer be authorized to execute the agreement with the Steveston Historical Society on behalf of the City.

CARRIED

2.

RCMP Contract Management Committee

(File Ref. No. ) (REDMS No. 3358737)

In response to questions from Committee members, Phyllis Carlyle, General Manager, Law & Community Safety, advised that (i) it was anticipated that the RCMP Contract may be signed in March, 2012; (ii) the RCMP Contract Management Committee would become involved in some of the contract negotiations; and (iii) currently there is no compensation being offered by the Province or the UBCM for Committee members.

It was moved and seconded

That Councillor Derek Dang be nominated by the City of Richmond to be appointed as a representative to the RCMP Contract Management Committee (as outlined in the report dated September 13, 2011 from the General Manager, Law & Community Safety).

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:46 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, September 19, 2011.

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Mayor Malcolm D. Brodie

Chair

Shanan Dhaliwal

Executive Assistant

City Clerk’s Office