July 12, 2010 - Minutes (Special)

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City of Richmond Meeting Minutes

Special General Purposes Committee





Monday, July 12, 2010


Anderson Room

Richmond City Hall


Mayor Malcolm D. Brodie, Chair

Councillor Linda Barnes

Councillor Derek Dang

Councillor Evelina Halsey-Brandt

Councillor Greg Halsey-Brandt

Councillor Ken Johnston

Councillor Bill McNulty

Councillor Harold Steves


Councillor Sue Halsey-Brandt


Call to Order:

The Chair called the meeting to order at 5:08 p.m.








Tall Ships® Richmond 2011

(File Ref. No.:) (REDMS No. 2906086)



In reply to queries from Committee, Cathryn Volkering Carlile, General Manager – Community Services, provided the following information:




should the proposed agreement with the American Sail Training Association be endorsed, staff can begin recruiting ships for the festival;




ASTA requires approximately 2,000 square feet of space to house their headquarters and operations centre;




the proposed ASTA agreement is standard and almost identical to the one signed in 2002;




staff anticipate providing Council with a progress report on the recruitment of ships as soon as September 2010; and




ships are anticipated to arrive on June 3, 2011 and depart on Tuesday, June 7, 2011.



Discussion ensued regarding the possibility of the City withdrawing from the proposed ASTA agreement if certain provision could not be met satisfactorily and Ms. Carlile advised that the proposed agreement creates a partnership between the City and ASTA.  Therefore, should certain provisions not be met, such as the recruitment of a certain number of Class A ships, it is the City’s responsibility as much as ASTA’s.



It was moved and seconded



That the Chief Administrative Officer and the General Manager, Community Services be authorized to enter into and execute an agreement with the American Sail Training Association for the hosting of the Tall Ships® Richmond 2011 in substantially the form of the agreement attached.











It was moved and seconded



That the meeting adjourn (5:41 p.m.).






Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, July 12, 2010.



Mayor Malcolm D. Brodie


Hanieh Floujeh

Acting Executive Assistant

City Clerk's Office