MINUTES

1.

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Monday, June 16, 2008, be adopted as circulated.

CARRIED

The Chair advised that the agenda would be varied to deal with Item No. 7 at this time.

RICHMOND 2010 SECRETARIAT

7.

2010 Information and Volunteer Program

(Report:  June 30, 2008, File No.:  03-1000-05-079) (REDMS No. 2473278)

In reply to a query, Ted Townsend, Senior Manager, Corporate Communications, advised that cost for funding the program was reduced as money was saved on salary costs and display materials.

Discussion ensued and staff clarified that the database will be owned by the City and supported by the City and its affiliates.  It was also noted that all the partners would have access to the database.

It was moved and seconded

(1)

That implementation of the 2010 Information and Volunteer Program as outlined in the attached report be approved;

(2)

That the General Manager, Olympic Business and Major Projects be authorized to enter into a  interim Memorandum of Understanding with Volunteer Richmond Information Services to facilitate implementation of the program; and

(3)

That the General Manager, Olympic Business and Major Projects be authorized to complete a contract agreement with Volunteer Richmond Information Services when appropriate and as outlined in the attached report.

CARRIED

DELEGATION

2.

Dr. Jeff Coleman, representing the Vancouver Coastal Health Authority, to provide an update on Richmond Health Services.  (File No.:  0150-01)

With the aid of a hand out (copy on file, City Clerk’s Office), Dr. Jeff Coleman provided the following information:

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the Child Health Centre was opened in October 2007 at the Richmond Hospital;

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the capital costs of the project were funded by donations to the Child Health BC from the Overwaitea Food Group;

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the Child Health Centre offers various services, including a General Pediatrics Clinic, the Noakes Community Maternity Clinic, and an Early Childhood Mental Health Program;

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the Community Health Urgent Care Centre (CHUCC) is one of five strategies to improve access to primary health care;

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CHUCC acts as an integrating hub for five family practice networks, other primary care physicians, specialist and Richmond Health Services Health teams; and

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CHUCC offers new services such as primary health care clinics, urgent care, diagnostic imaging, a lab, and a pharmacy.

CORPORATE SERVICES DEPARTMENT

3.

RICHMOND FAMILY AND YOUTH COURT COMMITTEE – PROPOSED CONFERENCE OCTOBER 2009

(Report:  June 23, 2008, File No.:  01-0100-20-RFCO1-01/2008-Vol 01) (REDMS No. 2451807)

It was moved and seconded

That:

(1)

the Richmond Family and Youth Court Committee’s proposal to host the 2009 BC Family and Youth Court Committees Conference be endorsed; and

(2)

the City contribute up to a maximum of $10,000 in cash or in-kind support toward the 2009 BC Family and Youth Court Committees Conference, source of funds to be the Council Contingency Account.

CARRIED

4.

Richmond Family and Youth Court Committee Terms of Reference

(Report:  June 19, 2008, File No.:  01-0100-20-RFCO1-01/2008-Vol 01) (REDMS No. 2468453, 2287451)

In reply to a query, Bill Shayler, Richmond Family and Youth Court Committee member, advised that the Committee’s general mandate has not changed and Council would always be made aware of any recommendations that the Committee would forward to the Attorney General.

It was moved and seconded

That the revised Richmond Family and Youth Court Committee Terms of Reference (Attachment 1 to the report dated June 19, 2008 from the Director, City Clerk’s Office) be adopted.

CARRIED

RICHMOND OLYMPIC BUSINESS OFFICE

5.

BC SPIRIT SQUARES GRANT – RIVERSIDE PLAZA AT THE RICHMOND OVAL

(Report:  May 23, 2008, File No.:   03-1000-18-044 Xr: 03-1087-01) (REDMS No. 2446239)

It was moved and seconded

That the General Manager of Olympic Business and Major Projects or his delegate be authorized to execute an agreement necessary to accept $500,000.00 of funding through the B.C. Spirit Squares Program, to be put towards the construction of Riverside Plaza at the Richmond Oval.

CARRIED

RICHMOND 2010 SECRETARIAT

6.

Beijing 2008 Olympic and Paralympic Summer Games Mission

(Report:  June 29, 2008, File No.:  01-0135-20-BEIJI Xr: 01-0135-04-04) (REDMS No. 2472845)

Jeff Day, General Manager, Olympic Business and Major Projects, advised that this mission is based on having a presence in Beijing to market the Richmond Oval, establish formal alliances with Olympic Games sport and sponsorship management companies, and participate in the IOC Official Observer Program.

Discussion ensued and it was noted that Richmond’s presence is expected from its various partners and the presence of elected officials will be key in establishing a strong presence.

It was moved and seconded

(1)

That the objectives of the Beijing Mission as outlined in the staff report be approved;

(2)

That the attendance of the Mayor, a City Councillor or member of senior City staff, General Manager of the Richmond Olympic Business Office and Manager of Community Relations and Protocol on the Beijing Olympic Mission in August 2008 be approved;

(3)

That the budget of $53,650 plus a contingency of $13,000 (to be utilized if additional support is required) be approved and funded from General Contingency;

(4)

That the Mayor, a Councillor, and appropriate staff be authorized to travel to Qingdao and/or Xiamen to meet with officials as follow-up with the recently signed Friendship City Agreement; and

(5)

That the funding for the Friendship City business be applied for from the Provincial government funds allocated to support twinning city initiatives.

CARRIED

7.

2010 Information and Volunteer Program

(Report:  June 30, 2008, File No.:  03-1000-05-079) (REDMS No. 2473278)

Please see Page 1 of these minutes for action taken on this matter.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (6:14 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, July 7, 2008.

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Mayor Malcolm D. Brodie
Chair

Hanieh Floujeh

Committee Clerk