Date:

Monday, October 3, 2005

Place:

Anderson Room

Richmond City Hall

Present:

Mayor Malcolm Brodie, Chair

Councillor Linda Barnes 

Councillor Derek Dang
Councillor Evelina Halsey-Brandt 

Councillor Sue Halsey-Brandt  

Councillor Rob Howard

Councillor Kiichi Kumagai

Councillor Bill McNulty

Councillor Harold Steves

Call to Order:

The Chair called the open meeting to order at 5:56 p.m.

AGENDA ADDITIONS AND COMMUNITY CHARTER CLOSED MEETING COMPLIANCE FOR ADDITIONAL ITEMS; AND CLOSURE OF THE COMMITTEE MEETING TO THE PUBLIC AND COMPLIANCE WITH THE COMMUNITY CHARTER CLOSED MEETING CRITERIA

It was moved and seconded

(1)

That the following matters be added to the agenda as Items 5, 6 and 7 respectively:

(a)

Oval Venue Agreement with VANOC;

(b)

Staffing levels; and

(c)

Land acquisition matter; and

(2)

Committee hereby declares that the meeting held on Monday, October 3^rd, 2005 is to be closed to the public and that the basis of this closure is that the following items on the agenda of this meeting comply with the following closed meeting criteria specified in Section 90 of the Community Charter, subject to the exclusion of Agenda Item No. 1 – Garden City Lands – Letter of Commitment regarding Section 219 Covenant:

Item 7

90(1)(e) - the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

Items 2, 3 and 4

90(1)(c) - labour relations or other employee relations;

Item 5

90(1)(k) - negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and

Item 6

90(1)(a) - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality.

The question on the motion was not called, as information was provided that staff were in the process of negotiating the purchase of land which involved other parties, and that in time, the agreement of purchase would become a public document.  Confirmation was given that the report to be considered would not address the issue of the exclusion of land from the Agricultural Land Reserve.

The question on the motion was not called, as the following amendment was introduced:

It was moved and seconded

That the motion be amended by excluding the ‘rider’, and by including Item No. 1 – Garden City Lands – Letter of Commitment regarding Section 219 Covenant, in the closed meeting agenda criteria specified in Section 90 of the Community Charter.

CARRIED

OPPOSED: Cllr. Barnes

E. Halsey-Brandt

H. Steves

The question on the main motion was then called, and it was CARRIED, with Cllrs. Barnes, E. Halsey-Brandt and Steves opposed.

Those Present:  George Duncan, Joe Erceg, Jeff Day, Andrew Nazareth, Cathy Volkering Carlile, Mike Pellant, Lani Schultz, David Weber, Phyllis Carlyle, Shawn Issel, and Fran J. Ashton.

The Mayor called a five minute recess, and the meeting reconvened at 6:13 p.m., with all members of the Committee present.  Also present were George Duncan, Joe Erceg, Lani Schultz, Phyllis Carlyle, Shawn Issel, Mike Pellant (6:22 p.m.), Andrew Nazareth (6:23 p.m.), David Weber, and Fran J. Ashton.

MINUTES

It was moved and seconded

That the minutes of the closed meeting of the General Purposes Committee held on Monday, September 19^th, 2005, be adopted as circulated.

CARRIED