May 30, 2005 - Minutes

General Purposes Committee

Date:

Monday, May 30^th, 2005

Place:

Anderson Room
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Sue Halsey-Brandt
Councillor Rob Howard
Councillor Kiichi Kumagai
Councillor Bill McNulty
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:01 p.m.

MINUTES

1.

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Monday, May 16th, 2005, be adopted as circulated.

CARRIED

DELEGATION

2.

Florence Gordon, President, and Ed Gavsie, Chairman of the Board, Richmond Chamber of Commerce, regarding the results of a business survey undertaken with the local business community.
(File No.: 0060-20-RCC01) (REDMS No. 1540490)

Ms. Florence Gordon, President, accompanied by Ed Gavsie, Chairman of the Board, Richmond Chamber of Commerce, and Alexander Kostjuk, referred to the “Richmond Business Assessment Survey” undertaken by the Chamber of Commerce, and briefly reviewed the contents with the Committee. (A copy of the Richmond Business Assessment Survey is on file in the City Clerk’s Office.)

Discussion then ensued among Committee members and the delegation on:

§

a statement made about the involvement of the private sector in the delivery of municipal services

§

how the City could encourage businesses to become established in Richmond, and at the same time, dissuade existing businesses in the City from relocating to other municipalities and cities

§

whether the Chamber of Commerce would be undertaking another survey to address specific areas

§

a statement made about ‘an obstacle being the local government’, and what action the City could take to reduce these obstacles

§

how the survey questions had been prepared

§

the need to promote British Columbia on a whole and the need for this issue to be addressed at the Provincial Government level

§

whether a breakdown of the survey results relating to ‘Crime and Quality of Life Concerns’ could be provided, and whether responders were concerned about specific areas relating to crime or to crime in general

§

what action would be taken by the Chamber of Commerce now that they had obtained the results of the survey

§

the importance of a Trade & Exhibition Centre to the Chamber of Commerce, and whether the facility would be utilized to its full potential

§

whether the survey was available to the general public through the Chamber of Commerce website.

At the conclusion of the discussion, Mayor Brodie thanked the delegation for their excellent presentation, and they then left the meeting.

It was moved and seconded

That the ‘Richmond Business Assessment Survey’, as presented by the Richmond Chamber of Commerce, be referred to staff for comment.

CARRIED

URBAN DEVELOPMENT DIVISION

3.

PROPERTY MAINTENANCE & REPAIR (GROW-op) BYLAW
(Report: May 25/05, File No.: 12-8060-20-7897) (REDMS No. 1548110, 1521620)

It was moved and seconded

(1)

That Property Maintenance & Repair (Grow-Op) Bylaw No. 7897 be introduced and given first, second and third readings.

(2)

That staff develop a communication and education strategy, including the preparation of notices for insertion with the 2005 property tax bills.

(3)

That letters be sent to the Richmond Members of Parliament and to the Federal and Provincial Solicitor Generals regarding the possibility of funds resulting from the seizure of the proceeds of crime being remitted to the City.

(4)

That staff:

(a)

review and report on funding and cost implications which could result from the adoption of Bylaw No. 7897; and

(b)

examine and report on the feasibility of (i) creating an additional “green team” and the cost of such implementation; and/or (ii) other community safety strategies.

CARRIED

FINANCE & CORPORATE SERVICES DIVISION

4.

GINGERI CHINESE CUISINE, UNIT 323-5300 NO. 3
FOOD-PRIMARY LIQUOR LICENCE AMENDMENT - PATRON PARTICIPATION ENTERTAINMENT ENDORSEMENT

(Report: May 2/05, File No.: 12-8275-30-001/2005-Vol 01) (REDMS No. 1490989)

It was moved and seconded

That the application by 738 Oakview Holdings Ltd (dba Gingeri Chinese Cuisine), located at unit 323-5300 No. 3 Road, to amend their Food-Primary Liquor Licence to include patron participation entertainment be supported (for the reasons outlined in the report dated May 2, 2005, from the Manager, Customer Services).

CARRIED

5.

VANCOUVER AIRPORT HILTON, 5911 MINORU BOULEVARD
LIQUOR-PRIMARY LICENCE AMENDMENT - TEMPORARY EXTENSION OF LICENSED AREA
(Report: May 11/05, File No.: 12-8275-30-020/Vol 01) (REDMS No. 1524190)

The Manager, Customer Services, Anne Stevens, advised that an amendment was required to the report to indicate that the liquor sales would also take place on Sundays, from 11:00 a.m. to midnight, as well as from 11:00 a.m. to 1:00 a.m., Monday to Saturdays.

It was moved and seconded

That the application by Vancouver Airport Hilton, located at 5911 Minoru Boulevard, to temporarily extend the licensed area to the patio be supported (for the reasons outlined in the report dated May 11, 2005, from the Manager, Customer Services).

CARRIED

6.

REVISION OF AUGUST AND SEPTEMBER 2005 COUNCIL AND COMMITTEE MEETING SCHEDULE
(Report: May 18/05, File No.: 0105-01) (REDMS No. 1543032)

It was moved and seconded

That the August and September 2005 Council and Committee meeting schedule be revised (as outlined in the report dated May 18, 2005 from the Director, City Clerk’s Office) in accordance with the following specific changes:

(1)

That the August 8, 2005 Regular Council Meetings be cancelled, in accordance with the provisions of the Council Procedure Bylaw, together with the General Purposes Committee meeting scheduled for Tuesday, August 2, 2005, the Planning Committee meeting scheduled for Wednesday, August 3, 2005, and the Community Safety Committee meeting scheduled for Tuesday, August 9, 2005;

(2)

That the August 22, 2005 Regular Council Meetings be rescheduled to Tuesday, September 6, 2005, and that the August 15th meeting of the General Purposes Committee, the August 16th meeting of the Planning Committee, the August 17th meeting of the Public Works and Transportation Committee and the August 23rd meeting of the Parks, Recreation and Cultural Services Committee be rescheduled two weeks later to August 29, 30, 31 and September 7, 2005, respectively;

(3)

That the August 15, 2005 Regular Council Meeting for Public Hearings be rescheduled to Monday, August 29, 2005; and

(4)

That the September 12, 2005 Regular Council Meetings be cancelled, in accordance with the provisions of the Council Procedure Bylaw, together with the General Purposes Committee meeting scheduled for Tuesday, September 6, 2005, and the Planning Committee meeting scheduled for September 7, 2005.

CARRIED

7.

ACCOUNTABILITY AND OVAL DOCUMENTATION (STAFF TIME AT OVAL MEETINGS)

Councillor McNulty questioned whether staff time was being documented with regard to the amount of time spent at Oval-related meetings, and expressed concerned about the availability of staff to Councillors, especially on Fridays.

Discussion then took place among Councillors and the Chief Administrative Officer George Duncan on:

§

monitoring and documentation of staff time

§

the availability of staff on Fridays

§

the timing of the replacement of staff who had left the employment of the City, and whether additional staff would be hired

§

the prioritizing of projects, whether certain projects had been delayed due to the work required for the Oval project, and the need for a ‘priorities’ plan

§

the resources assigned to the Oval project on a fulltime basis, and the amount of time spent by staff on this project on a part-time basis

§

the need for accountability to the taxpayers of Richmond.

As a result of the discussion, the following referral motion was introduced:

It was moved and seconded

That staff report to Council, through Committee, on the current projects and priorities, staff implications and some of the consequent costs.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (5:10 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, May 30^th, 2005.

_________________________________

_________________________________

Mayor Malcolm D. Brodie
Chair

Fran J. Ashton
Executive Assistant, City Clerk’s Office

Alerts

May 30, 2005 - Minutes

MINUTES

DELEGATION

URBAN DEVELOPMENT DIVISION

FINANCE & CORPORATE SERVICES DIVISION

ADJOURNMENT

In this section

Date:	Monday, May 30^th, 2005
Place:	Anderson Room Richmond City Hall
Present:	Mayor Malcolm D. Brodie, Chair Councillor Linda Barnes Councillor Derek Dang Councillor Evelina Halsey-Brandt Councillor Sue Halsey-Brandt Councillor Rob Howard Councillor Kiichi Kumagai Councillor Bill McNulty Councillor Harold Steves
Call to Order:	The Chair called the meeting to order at 4:01 p.m.

	1.	It was moved and seconded
		*That the minutes of the meeting of the General Purposes Committee held on Monday, May 16th, 2005, be adopted as circulated.*
		CARRIED

		Ms. Florence Gordon, President, accompanied by Ed Gavsie, Chairman of the Board, Richmond Chamber of Commerce, and Alexander Kostjuk, referred to the “Richmond Business Assessment Survey” undertaken by the Chamber of Commerce, and briefly reviewed the contents with the Committee. (A copy of the Richmond Business Assessment Survey is on file in the City Clerk’s Office.)
		Discussion then ensued among Committee members and the delegation on:
		§	a statement made about the involvement of the private sector in the delivery of municipal services
		§	how the City could encourage businesses to become established in Richmond, and at the same time, dissuade existing businesses in the City from relocating to other municipalities and cities
		§	whether the Chamber of Commerce would be undertaking another survey to address specific areas
		§	a statement made about ‘an obstacle being the local government’, and what action the City could take to reduce these obstacles
		§	how the survey questions had been prepared
		§	the need to promote British Columbia on a whole and the need for this issue to be addressed at the Provincial Government level
		§	whether a breakdown of the survey results relating to ‘Crime and Quality of Life Concerns’ could be provided, and whether responders were concerned about specific areas relating to crime or to crime in general
		§	what action would be taken by the Chamber of Commerce now that they had obtained the results of the survey
		§	the importance of a Trade & Exhibition Centre to the Chamber of Commerce, and whether the facility would be utilized to its full potential
		§	whether the survey was available to the general public through the Chamber of Commerce website.
		At the conclusion of the discussion, Mayor Brodie thanked the delegation for their excellent presentation, and they then left the meeting.
		It was moved and seconded
		*That the ‘Richmond Business Assessment Survey’, as presented by the Richmond Chamber of Commerce, be referred to staff for comment.*
		CARRIED

3.	PROPERTY MAINTENANCE & REPAIR (GROW-op) BYLAW (Report: May 25/05, File No.: 12-8060-20-7897) (REDMS No. 1548110, 1521620)
	It was moved and seconded
	*(1)*	*That Property Maintenance & Repair (Grow-Op) Bylaw No. 7897 be introduced and given first, second and third readings.*
	*(2)*	*That staff develop a communication and education strategy, including the preparation of notices for insertion with the 2005 property tax bills.*
	*(3)*	That letters be sent to the Richmond Members of Parliament and to the Federal and Provincial Solicitor Generals regarding the possibility of funds resulting from the seizure of the proceeds of crime being remitted to the City.
	*(4)*	*That staff:*
		*(a)*	*review and report on funding and cost implications which could result from the adoption of Bylaw No. 7897; and*
		*(b)*	*examine and report on the feasibility of (i) creating an additional “green team” and the cost of such implementation; and/or (ii) other community safety strategies.*
	CARRIED

	4.	GINGERI CHINESE CUISINE, UNIT 323-5300 NO. 3 FOOD-PRIMARY LIQUOR LICENCE AMENDMENT - PATRON PARTICIPATION ENTERTAINMENT ENDORSEMENT (Report: May 2/05, File No.: 12-8275-30-001/2005-Vol 01) (REDMS No. 1490989)
		It was moved and seconded
		That the application by 738 Oakview Holdings Ltd (dba Gingeri Chinese Cuisine), located at unit 323-5300 No. 3 Road, to amend their Food-Primary Liquor Licence to include patron participation entertainment be supported (for the reasons outlined in the report dated May 2, 2005, from the Manager, Customer Services).
		CARRIED

	5.	VANCOUVER AIRPORT HILTON, 5911 MINORU BOULEVARD LIQUOR-PRIMARY LICENCE AMENDMENT - TEMPORARY EXTENSION OF LICENSED AREA (Report: May 11/05, File No.: 12-8275-30-020/Vol 01) (REDMS No. 1524190)
		The Manager, Customer Services, Anne Stevens, advised that an amendment was required to the report to indicate that the liquor sales would also take place on Sundays, from 11:00 a.m. to midnight, as well as from 11:00 a.m. to 1:00 a.m., Monday to Saturdays. It was moved and seconded
		That the application by Vancouver Airport Hilton, located at 5911 Minoru Boulevard, to temporarily extend the licensed area to the patio be supported (for the reasons outlined in the report dated May 11, 2005, from the Manager, Customer Services).
		CARRIED

6.	REVISION OF AUGUST AND SEPTEMBER 2005 COUNCIL AND COMMITTEE MEETING SCHEDULE (Report: May 18/05, File No.: 0105-01) (REDMS No. 1543032)
	It was moved and seconded
	That the August and September 2005 Council and Committee meeting schedule be revised (as outlined in the report dated May 18, 2005 from the Director, City Clerk’s Office) in accordance with the following specific changes:
	*(1)*	That the August 8, 2005 Regular Council Meetings be cancelled, in accordance with the provisions of the Council Procedure Bylaw, together with the General Purposes Committee meeting scheduled for Tuesday, August 2, 2005, the Planning Committee meeting scheduled for Wednesday, August 3, 2005, and the Community Safety Committee meeting scheduled for Tuesday, August 9, 2005;
	*(2)*	That the August 22, 2005 Regular Council Meetings be rescheduled to Tuesday, September 6, 2005, and that the August 15th meeting of the General Purposes Committee, the August 16th meeting of the Planning Committee, the August 17th meeting of the Public Works and Transportation Committee and the August 23rd meeting of the Parks, Recreation and Cultural Services Committee be rescheduled two weeks later to August 29, 30, 31 and September 7, 2005, respectively;
	*(3)*	*That the August 15, 2005 Regular Council Meeting for Public Hearings be rescheduled to Monday, August 29, 2005; and*
	*(4)*	That the September 12, 2005 Regular Council Meetings be cancelled, in accordance with the provisions of the Council Procedure Bylaw, together with the General Purposes Committee meeting scheduled for Tuesday, September 6, 2005, and the Planning Committee meeting scheduled for September 7, 2005.
	CARRIED

7.	ACCOUNTABILITY AND OVAL DOCUMENTATION (STAFF TIME AT OVAL MEETINGS)
	Councillor McNulty questioned whether staff time was being documented with regard to the amount of time spent at Oval-related meetings, and expressed concerned about the availability of staff to Councillors, especially on Fridays.
	Discussion then took place among Councillors and the Chief Administrative Officer George Duncan on:
	§	monitoring and documentation of staff time
	§	the availability of staff on Fridays
	§	the timing of the replacement of staff who had left the employment of the City, and whether additional staff would be hired
	§	the prioritizing of projects, whether certain projects had been delayed due to the work required for the Oval project, and the need for a ‘priorities’ plan
	§	the resources assigned to the Oval project on a fulltime basis, and the amount of time spent by staff on this project on a part-time basis
	§	the need for accountability to the taxpayers of Richmond.
	As a result of the discussion, the following referral motion was introduced:
	It was moved and seconded
	*That staff report to Council, through Committee, on the current projects and priorities, staff implications and some of the consequent costs.*
	CARRIED

		It was moved and seconded
		*That the meeting adjourn (5:10 p.m.).*
		CARRIED

	Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, May 30^th, 2005.
_________________________________	_________________________________
Mayor Malcolm D. Brodie Chair	Fran J. Ashton Executive Assistant, City Clerk’s Office