MINUTES

1.

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Monday, January 6^th, 2005, be adopted as circulated.

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES DIVISION

2.

MUSICFEST CANADA 2005

(Report:  Jan. 4/05, File No.:   11-7400-01) (REDMS No. 1360770)

It was moved and seconded

(1)

That MusicFest Canada be provided one time funding of up to $10,000 plus in-kind services of use of the generator and installation and removal of banners;

(2)

That the City provide a letter of support to assist the group in seeking sponsorships to offset costs related to the event; and

(3)

That staff develop a contribution agreement with MusicFest Canada to outline the accountability to the City.

The question on the motion was not called, as questions were raised about the organization’s request that the glass and posts which surround the ice be removed.  Advice was given that the City did not have the capability of removing the glass and posts because of the size and complexity of the job. 

Reference was made to a statement made in correspondence from the Executive Director of MusicFest about making Richmond their west coast home for future years, and questions were asked about whether the organization would be seeking financial assistance from the City on an annual basis.  Advice was given that the proposal was being considered for one time only as the Richmond Arena was not of sufficient size to accommodate all the participants.  Also addressed was the issue of funding and the need for accountability.  A question was raised about what would happen to the remaining funds if in fact, the organization did not use the total amount of $10,000, and it was suggested that the recommendation be amended to read “of up to $10,000”.  This was agreed to by the Chair.

The question on the motion was then called, and it was CARRIED.

FINANCE & CORPORATE SERVICES DIVISION

3.

McLean Park Land Exchange Bylaw Alternative Approval Process

(Report:  January 12/2005, File No.:  12-8000-20-005) (REDMS No. 1394902, 1392768, 1392770)

It was moved and seconded

That:

(1)

March 7, 2005 be established as the deadline for receiving elector responses for the McLean Park Land Exchange Bylaw alternative approval process;      

(2)

 the Elector Response Form be established as that set out in Schedule 2 of the report (dated January 12, 2005 from the City Clerk); and

(3)

the number of electors registered for the 2002 General Local and School Election, being 78,840 electors, be determined as the total number of electors to which the McLean Park Land Exchange Bylaw alternative approval process applies.

CARRIED

4.

RCMP SERVICE FEES

(Report:  Jan. 5/05, File No.:  03-1070-02-01) (REDMS No. 1360372, 1356724)

Discussion ensued among Committee members and staff on the proposed fees, and in particular on:

§           

whether there was a standard cost for some of these services, such as criminal record checks

§           

when these fees would be reviewed again in the future

§           

the timing of a report to Committee on grow ops and how Richmond’s situation compared with Surrey and Chilliwack.

During the discussion, staff were requested to provide additional information, prior to the Council meeting, on the fees proposed to be charged for taxi permits and video reproduction, and why fees being charged by other municipalities for video reproduction were so much higher.

It was moved and seconded

That staff bring forward a bylaw which would increase the RCMP Service Fees in accordance to the schedule attached (to the report dated January 5, 2005 from the General Manager, Finance & Corporate Services, Rod Kray and the RCMP Officer in Charge, Ward Clapham), and that there be annual increases based on the cost of living allowance.

CARRIED

5.

LAND EXCHANGE REQUIREMENT – 5811 AND 5851 NO. 3 ROAD (rz 04-267103 – BOSA PROPERTIES)
(Report:  Dec. 29/04, File No.:  06-2290-20-079) (REDMS No. 1379250)

It was moved and seconded

That the exchange of Parcel A (Reference Plan 34061) of Lot 16 of Section 5 Block 4 North Range 6 West NWD Plan 27350 for an equal area  of land to be dedicated “road” from the southerly portion of Lot 16 Except: Lot “A” (Reference Plan 34061) Section 5 Block 4 North Range 6 West NWD Plan 27350, be approved, and that staff be authorized to carry out the necessary steps to effect the exchange.

CARRIED

6.

RICHMOND YOUTH SERVICES SOCIETY 2004 GRANT

(Report:  Jan. 7/05, File No.:  03-1085-20-RYSE1/2004 Vol 01) (REDMS No. 1367716)

The Manager, Customer Services, Anne Stevens, advised that a misunderstanding had occurred with respect to the information provided to her about the purpose of the Youth Centre on Granville Avenue.  As a result, she asked that the report be referred to staff for further discussions with the Youth Services Society.

Discussion took place among Committee members, during which statistical information was requested on the number of youth who visited the centre at any one time, the nature of the youth at risk, whether youth were dropping in on a regular basis, and the purpose of the grant.

Denise Coutts, Executive Director, Richmond Youth Services, advised that the purpose of the Richmond Youth Centre was to build assets in all youth in the City.  She provided information on the programs offered at the youth centre, which is now being operated at a new location, and stated that the Society did not intend on becoming another community centre.

In response to questions, Ms. Coutts indicated that she was prepared to work with Ms. Stevens.

It was moved and seconded

That the report (dated January 7^th, 2005, from the Manager of Customer Service), regarding the Richmond Youth Services Society 2004 Grant be referred to staff for further discussions with the Society, and that the subsequent report include statistical information on the number of youth who dropped into the centre at any one time; and the nature of the youth at risk.

CARRIED

URBAN DEVELOPMENT DIVISION

7.

A REVIEW OF POSSIBLE GOVERNANCE MODELS FOR POST TREATY FIRST NATIONS - GVRD RELATIONS

(Report:  January 5/05, File No.:  01-0157-01) (REDMS No. 1378357)

A question was raised about the rationale for considering the report now before them, and the Manager, Policy Planning, Terry Crowe, advised that as a result of Lower Mainland treaty negotiations, a new type of ‘treaty First Nations – GVRD governance’ would be required to manage post-treaty First Nations and GVRD relations.

Discussion ensued among Committee members on the four governance models being proposed, and the advantages and disadvantages of each.  Reference was made to Model 2, which recommended that one Electoral Director be elected by all First Nations to represent all treaty settlement lands in the GVRD area.  Concern was expressed about the many different issues and concerns of each First Nation, and the difficulties which could be encountered by one representative trying to represent all five First Nations.

During the discussion, support was expressed for Model 3, however, other Committee members also voiced support for Model 2.  There was concern expressed however, that the staff report did not contain sufficient information to allow the Committee to make an informed decision, and as a result, the following motion was introduced:

It was moved and seconded

That the Greater Vancouver Regional District be advised that Richmond City Council is unable to deliberate because of the uncertainty and special status of First Nations in our region.

DEFEATED

OPPOSED:  Cllr. Barnes

Dang

Sue Halsey-Brandt

Kumagai

McNulty

Steves

It was moved and seconded

That, (as per the report dated January 5, 2005 from the Manager, Policy Planning):

(1)

the following governance principles be considered when establishing a governance model to manage post treaty First Nations – GVRD relations:       

(a)

Representation – enable treaty First Nations to be represented in the GVRD system,

(b)

Inclusiveness – include treaty First Nations in GVRD decision-making,

(c)

Fairness - to treaty First Nations and the GVRD,

(d)

Coordination - of treaty First Nations’ and GVRD interests,

(e)

Financial Benefit – for treaty First Nations and the GVRD,

(f)

Efficiency – for treaty First Nations and the GVRD,

(g)

Effectiveness – for treaty First Nations and the GVRD.

(2)

 the GVRD Model 2 be further explored.

(3)

the GVRD and GVRD municipalities continue to be consulted during the finalization of a treaty First Nations – GVRD governance model, so that all interests can be coordinated and all implications fully understood, before governance finalization.

The question on the motion was not called, as the following amendment was introduced:

It was moved and seconded

That Part (2) of the main motion be amended by deleting the words “Model 2” and by substituting the following, “Models 2 and 3”.

CARRIED

OPPOSED:  Cllr. Kumagai

The question on the motion, as amended, was called, and it was CARRIED with Cllr. Howard opposed.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (5:17 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, January 17^th, 2005.

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Mayor Malcolm D. Brodie
Chair

Fran J. Ashton
Executive Assistant, City Clerk’s Office