MINUTES

1.

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Monday, July 7^th, 2003, be adopted as circulated.

CARRIED

URBAN DEVELOPMENT DIVISION

2.

ZONING & DEVELOPMENT BYLAW, 5300, AMENDMENT BYLAW NO. 7546
(Report:  July 10/03, File No.:  8060-20-7546) (REDMS No. 1036390, 1036488)
 

It was moved and seconded

That Bylaw No. 7546, which amends Zoning & Development Bylaw No. 5300, as it relates to residential crawlspaces, be introduced and given first reading.
 

The question on the motion was not called, as questions were raised about the status of the Onni development, which were already under construction.  In response, information was provided that the permit drawings approved by the Building Approvals Department had indicated compliance, and had only been changed in the field without obtaining the appropriate approval, after construction had commenced.  Further advice was given that City staff were working with Onni representatives to obtain compliance.

The question on the motion was then called, and it was CARRIED.

It was moved and seconded

That the following matters be added to the agenda as additional items:
 

(1)

Council Provision Account; and

(2)

Barking Dogs.

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES DIVISION

3.

STEVESTON JUDO CLUB 50^TH ANNIVERSARY
(Report:  July 10/03, File No.:  7400-01) (REDMS No. 1032711)
 

It was moved and seconded

That the report (dated July 10^th, 2003, from the Manager of Heritage & Cultural Services), regarding the Steveston Judo Club 50^th Anniversary, be received for information.
 

The question on the motion was not called, as discussion ensued on the feasibility of funding the calligraphy project retro-actively with monies from the City's Public Art Fund.  However, the Manager, Heritage & Cultural Services, Jane Fernyhough, advised that this particular project did not meet the criteria set out in the policy.  Concern was expressed that such an action could set a precedent for future requests, and the opinion was voiced that such requests should be referred to the Grants Program.

A brief discussion then took place on whether any action would be taken to deal with other projects outlined in the report which required funding, such as the securing of the calligraphy on the wall of the Judo room of the Steveston Martial Arts Building, and the publishing of the Anniversary Memory Book.

The question on the motion was then called, and it was CARRIED.

It was moved and seconded

That a one-time grant in the amount of $5,500 from the Council Provision Account be awarded to the Steveston Judo Club to finance the production of an Anniversary Memory Book.
 

The question on the motion was not called, as discussion ensued among Committee members on using the Council Provision Account as the source of funding for the project, rather than submitting the request for funding through the Grant Program, which was intended to be the major source of funding for community groups.  Concern was expressed during the discussion about setting a precedent, however, opposition was voiced about referring the matter to the Grant Program when there was no money in the grants budget to approve the funding.

During the discussion, information was provided by staff on the funding available in the Council Provision and Council Contingency Accounts, and whether the Council Contingency Account could be used to fund the project.  Also discussed was whether the project would meet the criteria established within the Grant Program.

As a result of the discussion, the following referral motion was introduced:

It was moved and seconded

That the proposal to award a one-time grant to the Steveston Judo Club in the amount of $5,500 to finance the production of an Anniversary Memory Book, be referred to staff to examine the most appropriate way to provide funding in 2003 for the project, along with possible funding sources.
 

Prior to the question on the motion being called, staff were requested to contact the Steveston Judo Club to determine a timeline.

The question on the motion was then called, and it was CARRIED with Cllrs. Kumagai, McNulty and Steves opposed.

FINANCE & CORPORATE SERVICES DIVISION

4.

REVISED COUNCIL PROCEDURE BYLAW
(Report:  July 10/03, File No.:  8060-20-7560) (REDMS No. 1034300, 1005212, 1010488, 114542, 1022987)

Discussion ensued with City Clerk Richard McKenna on the amendments which had been proposed as a result of discussions at the July 7^th meeting of the General Purposes Committee on the revised Council Procedure Bylaw.

Reference was made to Section 13.3 Non-Delegable Items, and the suggestion was made that the following be added as clause (g) to subsection 13.3.1, Any matters which Council deems inappropriate or irrelevant to City Business.

Reference was made to Section 13.4 Deferred Delegations, and the suggestion was made that the words or Council be inserted after the words City Clerk in the second line of subsection 13.4.1.

Reference was made to Section 9.2 Severability of Motions, and the suggestion was made that the words by such member be inserted after the figures 9.2.1 in the first line of clause (b) of subsection 9.2.4.

Mr. Bob Ransford, 5071 Steveston Highway, with reference to Section 13.3 Non-Delegable Items, questioned whether it would the decision of Council on whether delegations would be permitted to speak on certain issues, and he expressed concern that limitations would be placed on delegations and the issues on which they wished to speak.  Discussion ensued among Committee members, staff and the delegation on this issue, as a result of which, the suggestion was made that the word inappropriate be deleted.

It was moved and seconded

(1)

That Council Procedure Bylaw No. 7560 be forwarded to Council on August 25th, 2003 for first, second and third readings, with the suggestions proposed by Committee .

(2)

That the following Council policies which establish standing committee mandates, each be forwarded to Council for rescission on August 25th, 2003:

( a)

Health & Social Services Committee (adopted January 18, 1988);

( b)

Planning and Development Services Committee (adopted January 28, 1988);

( c)

Public Works and Services Committee (adopted February 9, 1988);

( d)

Parks and Recreation Committee (adopted March 14, 1988); and

( e)

Finance and Administration Committee (adopted March 14, 1988 and amended October 10, 1989).

(3)

That the Council Policy (No. 1312) regarding the procedures for conducting public hearings be forwarded to Council for amendment on August 25th, 2003 (in accordance with the report dated June 25th, 2003, from the City Clerk).

(4)

That the Mayor announce Councils intent to consider changes to council procedures, as required by the provisions of the Local Government Act, at the July 28th, 2003 Regular Council Meeting.    

CARRIED

5.

HISTORY OF THE City's PARKING PROGRAM
(Report:  July 3/03, File No.:  6455-05-01) (REDMS No. 1021700, 1017685)
 

It was moved and seconded

That the report (dated July 3^rd, 2003, from the General Manager, Finance & Corporate Services), regarding the History of the City's Parking Program, be received for information.

CARRIED
 

6.

COUNCIL PROVISION ACCOUNT
 

It was moved and seconded

That the matter of the Council Provision Account be referred to the Finance Select Committee to determine what is being done with the remaining funds.
 

The question on the motion was not called, as the suggestion was made that a majority of the remaining funds should be allocated to the City's reserve accounts.  As well, the Finance Select Committee was requested to examine the 2003 and 2004 budgets to determine if the funds could be utilized in either of these budgets.

The question on the motion was then called, and it was CARRIED.

7.

BARKING DOGS
 

Councillor McNulty spoke about the number of complaints he had been receiving from residents about dogs barking in the middle of the night, as well as noise from construction and truck deliveries.  As a result, the following referral motion was introduced:

It was moved and seconded

That the issues of (i) barking dogs, (ii) construction hours, and (iii) truck delivery hours be referred to staff with instructions to prepare a bylaw for submission to the appropriate Committee as soon as possible, which would set out the appropriate hours for (a) dogs to be outside, (b) construction and (c) truck deliveries, to continue to make Richmond liveable.
 

The question on the motion was not called, as Cllr. McNulty suggested that the City's current regulations be reviewed to determine if further restrictions were required.  Cllr. Barnes noted that the issue of construction noise had been referred to staff at a previous Planning Committee meeting, and she asked that that referral be taken into consideration when addressing these issues.

The question on the motion was then called, and it was CARRIED.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:48 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, July 21^st, 2003.

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Mayor Malcolm D. Brodie
Chair

Fran J. Ashton
Executive Assistant, City Clerks Office