MINUTES

1.

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on Monday, June 16^th, 2003, be adopted as circulated.

CARRIED

DELEGATION

2.

Ms. Katharine Kent, President, Richmond Women's Resource Centre, to request funds. (File No.:  1085-02;  REDMS No.: 1029992)
 

(Councillor E. Halsey-Brandt entered the meeting 4:02 p.m.)

Ms. Kathy Kent, President, Richmond Women's Resource Centre, addressed the Committee on the need for funding to pay for expenses until funding became available in 2004.  A copy of Ms. Kents submission is attached as Schedule A and forms part of these minutes.
 

A lengthy discussion then ensued among Committee members and the delegation on:

the amount of funding required by the agency

the downloading of services from the Federal and Provincial governments

how the agency came to be short of funding for the year

whether the agency was intending to apply for a grant from the City

the impact of the change in BC Gaming Commission regulations on other social service agencies, if any

the amount of funding received by the agency from the BC Gaming Commission

the programs offered by the agency and whether these programs were provided by any other agency in the City

whether it was the mandate of the City to provide social services

the review currently being conducted through the Richmond Community Services Advisory Council (RCSAC) on those programs provided by social service agencies within the City; the report which would be submitted to the City upon completion of the review, and the timing of the completion of this report

when the requested funding would be required by the Richmond Women's Resource Centre, and the impact to the agency, if such funding was not provided.
 

As a result of the discussion, the following referral motion was introduced:

It was moved and seconded

That the request for funding from the Richmond Women's Resource Centre be referred to staff for report to Committee.
 

The question on the motion was not called, as discussion ensued among Committee and staff on (i) the report currently being prepared by the RCSAC on the programs offered by the City's social service organizations; (ii) the need for a possible amalgamation of these services, and (iii) the need for a social strategy.  During the discussion, staff were directed to:
 

(1)

submit the report to Committee by mid-September;
 

(2)

include in the report, information on other organizations, if any, which would be affected by the change in BC Gaming Commission regulations relating to application submission dates, and to consider these organizations as well, in the preparation of the report; and
 

(3)

provide an analysis on the duplication of services, if any, with respect to the programs offered by the Richmond Women's Resource Centre.
 

The question on the motion was then called, and it was CARRIED.

 

ENGINEERING & PUBLIC WORKS DIVISION

3.

Blundell Road No. 4 Road to No. 5 Road Residents Request for Walkway
(Report:  June 30/03, File No.:  6340-20-P.02301) (REDMS No. 1028633)

The Manager, Engineering Design & Construction, Robert Gonzales, in responding to questions, advised that the staff recommendation, if adopted, would result in the request being referred to the Capital Team for review.

It was moved and seconded

That Option 1 1.5 Wide Asphalt Separated by a Painted Line (as described in the report dated June 30, 2003 from the Director of Engineering), be approved.
 

The question on the motion was not called, as discussion ensued among Committee members and staff on:
 

the scope of the work now being undertaken on Blundell Road, from No. 4 Road to No. 5 Road and the timing of the ditch infill on the north side of Blundell Road in this area

whether there would be sufficient room to include a bicycle lane on the roadway

the timing of the upgrade to Blundell Road to four lanes

the 2003 Capital projects which had been proposed for deferral and their ranking in relation to the request now being considered

the cost of Option 1 as compared to the other options outlined in the staff report

the separation which each of the options would provide to the residents, i.e. painted line; extruded concrete curb; no-post barriers; combined trail/walkway separated from the road

whether a painted line (as proposed in Option 1) would address the safety concerns of the area residents

whether the walkway could be used by bicyclists.

Mr. Lucky Janda, a resident of Blundell Road, advised that the residents would prefer Option 2 (1.5 m Wide Asphalt separated by Extruded Concrete Curb) because it would provide better protection from the fast moving traffic, and he urged the Committee to support this option.

In response to questions, Mr. Janda advised that the road was well used by pedestrians, cyclists and motorists.  He further advised that the residents would also support Option 4 because it too provided separation from on‑coming traffic. 

In response to questions from Committee on the scope of Option 4, advice was given that the steep boulevard grades between the roadway and private properties would result in an uneven walkway which would be difficult for cyclists and those in wheelchairs to traverse.  Discussion then ensued among Committee members and staff on this issue.  Also discussed was the question of whether a joint walkway/motor scooter/bicycle lane could be developed and whether cyclists would be permitted to ride on the walkway rather than on Blundell Road.

As a result of the discussion, the motion was WITHDRAWN.

It was moved and seconded

That Option 2 1.5m Wide Asphalt Separated by Extruded Curb (as described in the report dated June 30, 2003 from the Director of Engineering), including funding sources, be approved.

DEFEATED

OPPOSED:  Cllr. Barnes
Dang
McNulty
Steves

It was moved and seconded

That Option 4 Combined Trail/Walkway Separated from Road (as described in the report dated June 30, 2003 from the Director of Engineering), be approved.

The question on the motion was not called, as discussion ensued on the material which would be used to construct the trail/walkway.  Concern was expressed that the material normally used in the construction of the City's trails, i.e. limestone, gravel or recycled concrete, could make it difficult for anyone with mobility problems or who were pushing strollers to travel on the trail/walkway.  As a result, staff were requested to provide information prior to the July 14^th, 2003 Council Meeting on the cost of constructing the trail/walkway with asphalt.  Staff were also directed to make every effort to eliminate the steep boulevard grades between the roadway and private properties.
 

The question on the motion was then called, and it was CARRIED with Cllrs. E. Halsey-Brandt and Kumagai opposed.

4.

Williams Road Sanitary Sewer and Storm Drainage Issues
(Report:  June 18/03, File No.:  6060-04-01/6060-03-01) (REDMS No. 1014537)
 

It was moved and seconded

That:

(1)

the proposed drainage works identified under Option 2 (of the report dated June 18, 2003 from the Director of Engineering), be added to the drainage DCC program; and

(2)

the proposed drainage works identified under Option 2 of the report (dated June 18, 2003 from the Director of Engineering), be referred for consideration by the Land and Capital Team for addition to the 2004 Capital Program; and

(3)

processing of rezoning applications in the 10,000 and 11,000 block of Williams Road, the 10,000 block of Shell Road and the 10,000 block of No. 4 Road be deferred until the works identified in Option 2 of the report (dated June 18, 2003 from the Director of Engineering), are complete.

CARRIED

PARKS, RECREATION & CULTURAL SERVICES

5.

Steveston Judo Club Street Banner Sponsorship
(Report:  June 30/03, File No.:  7200-20-SBAN1) (REDMS No. 1030501)
 

It was moved and seconded

That the installation of 20 street banners along Moncton Street between Third Avenue and No. 1 Road and on Bayview Street to commemorate the 50th Anniversary of the Steveston Judo club, with all costs for the production, installation and removal being the responsibility of the Judo Club, be approved.
 

Prior to the question on the motion being called, staff were requested to liaise with the Sister City Committee and the Steveston Judo Club about the feasibility of combining banners to recognize both anniversary celebrations.  The Director of Parks Operations, Dave Semple, and the Manager, Parks Programs, Planning & Design, Mike Redpath, indicated that they would pursue this matter with the two organizations.
 

The question on the motion was then called, and it was CARRIED.

6.

New Directions in Crisis Prevention and Response Initiative (CHIMO)
(Report:  July 2/03, File No.:  3000-01) (REDMS No. 1031188)
 

It was moved and seconded

That:

(1)

the City provide support in principle for the CHIMO New Directions in Crisis Prevention and Response Initiative; and
 

(2)

staff report to Council following the Fall Forum on the future requirements of this initiative.
 

The question on the motion was not called, as Mayor Brodie provided a brief history of the request.  He indicated that he had been concerned about (i) the role of the City with respect to the request, and (ii) what the City could be asked to contribute if funding was not available in years two and three of the initiative. 

Mayor Brodie advised that CHIMO wished to implement a strategy in the community and were planning a Fall Forum, the result of which would be the adoption of an implementation strategy.  He added that at that point, CHIMO would have a better idea of what they would be asking for from the City.
 

A brief discussion then ensued among Committee members, during which support was expressed for the proposed initiative.
 

The question on the motion was then called, and it was CARRIED.

7.

Parks, Recreation and Cultural Services Community Working Group - Terms of Reference Extension
(Report:  July 2/03, File No.:  0100-20-PRCS1-01) (REDMS No. 1030879)
 

It was moved and seconded

That:

(1)

the Parks, Recreation and Cultural Services Community Working Group Terms of Reference be extended to May 2004.

(2)

the 2004 Budget be increased by the one time cost of $75,000.
 

The question on the motion was not called, as the following amendment was introduced:

It was moved and seconded

That Part (2) of the main motion be deleted in its entirety, and the following substituted, That the one time cost of $75,000 be funded from the 2003 Council Contingency Account to the extent which is available, and then from the Council Provision Account, if necessary.

CARRIED

The question on the main motion, as amended, was not called, as Committee members voiced support for the proposed extension of the timeframe.  Comments were made that such extension would allow in-depth discussions to take place with the stakeholders in order to achieve a consensus on the provision of recreation and cultural services to the community. 
 

The question on the main motion, as amended, then called, and it was CARRIED. 

 

URBAN DEVELOPMENT DIVISION

8.

Casino Consultation Program
(Report:  July 2/03, File No.:  4040-04) (REDMS No. 1030494)
 

It was moved and seconded

That, (as per the report dated July 2, 2003 from the Manager, Policy Planning), staff implement the proposed Consultation Program with adjacent municipalities and the Musqueam First Nation.

CARRIED

FINANCE & CORPORATE SERVICES DIVISION

9.

Consolidation of the Business Regulation Bylaw and Amendments
(Report:  June 18, 2003, File No.:  8060-20-7538/7321) (REDMS No. 1012888, 1002489, 1025126)
 

It was moved and seconded

That the following bylaws each be introduced and given first, second and third readings:
 

(1)

Business Regulation Bylaw No. 7538; and
 

(2)

Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 7539.

CARRIED

10.

REVISED COUNCIL PROCEDURE BYLAW
(Report:  June 25, 2003, File No.:  8060-20-7560) (REDMS No. 1010488, 1005212)

City Clerk J. Richard McKenna and the Committee reviewed the proposed new Council Procedure Bylaw.  As a result of the discussion, the following amendments were proposed:

clause (a) of subsection 1.2.1, to add or on another day;

clause (c) of subsection 3.3.1, to add to the beginning of the clause, as soon as practical;

subsection 7.3.3, to add after the words be withdrawn in the wrap‑around, the words or clarified;

subsection 9.1.1, to add after the words her hand in the second line, the words, or other means of voting;

subsection 9.2.4, to add the word successfully after the words request has not been in the second line;

subsection 10.1.3, to add the words with the consent of the mover;

clause (a) of subsection 10.3.1, to add the words on the merits of rescission;

subsection 13.4.1, to add the words within the last sixty days after the words Regular Council Meeting; staff were also directed to prepare an administrative procedure to decline delegations as proposed in Section 13.4.;

subsection 14.2.3, to delete the words in consultation with the City Clerk;

Sections 13.3 and 14.3, to add matters where court proceedings have been commenced; and

Section 20.3, to delete the word two-thirds majority of the members of Council, and to substitute simple majority of those members of Council present.
 

During the discussion, Mr. Bob Ransford, 5071 Steveston Highway, requested information on the process relating to Delegations at Standing Committees, and this was provided to him.  Discussion then ensued on the protocol to follow when hearing delegations at standing committee meetings.  Also discussed was the issue of whether a time limit should be implemented for delegations at such meetings.
 

During the discussion on Section 13.4 Declined Delegations, Mr. Ransford expressed concern that this section would censor individuals from speaking at Council meetings.  As a result of the discussion, it was agreed that clause (c) of subsection 13.4.1 would be deleted.
 

(Councillor Dang left the meeting at 6:23 p.m., and did not return.)

As a result of the discussion, the following referral motion was introduced:

It was moved and seconded

That the report (dated June 25^th, 2003, from the City Clerk), regarding the Revised Council Procedure Bylaw, be referred to staff to make the recommended changes, and submitted to the July 21^st, 2003 meeting of the General Purposes Committee.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (6:25 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, July 7^th, 2003.

_________________________________

_________________________________

Mayor Malcolm D. Brodie
Chair

Fran J. Ashton
Executive Assistant, City Clerks Office