November 6, 2017 - Minutes

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City of Richmond Meeting Minutes

Finance Committee


Monday, November 6, 2017


Anderson Room
Richmond City Hall


Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Derek Dang
Councillor Carol Day
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:42 p.m.






It was moved and seconded



That the minutes of the meeting of the Finance Committee held on October 2, 2017, be adopted as circulated.









Development Cost Charges Reserve Fund Establishment Bylaw No. 9779
(File Ref. No.:  03-0900-01) (REDMS No. 5598385; 5596236 v. 2)



It was moved and seconded



That the Development Cost Charges Reserve Fund Establishment Bylaw No. 9779 be introduced and given first, second and third readings.






2017 Audit Engagement
(File Ref. No.:  03-0905-01) (REDMS No. 5601786; 5633496)



It was moved and seconded



That the 2017 Audit Planning Letter from KPMG, LLP, dated October 26, 2017, as provided in Attachment 1 of the staff report titled, “2017 Audit Engagement”, dated October 27, 2017, from the Director, Finance, be received for information.






2018 Utility Budgets and rates
(File Ref. No. 10-6060-03-01) (REDMS No. 5536775 v. 12)



It was moved and seconded



That the 2018 Utility Budgets, as outlined under Option 1 for Water, Option 2 for Sewer, Option 2 for Drainage and Diking, and Option 1 for Solid Waste and Recycling, as contained in the staff report dated October 31, 2017 from the General Manager of Finance & Corporate Services and the Deputy CAO and General Manager of Engineering & Public Works, be approved as the basis for establishing the 2018 Utility Rates and preparing the 5 Year Financial Plan (2018-2021) Bylaw.



The question on the motion was not called as in response to a question from Committee, Lloyd Bie, Manager, Engineering Planning stated that approximately $400,000 a year is spent on the Dyke Repair Program.



The question on the motion was then called and it was CARRIED.






2018 operating and capital budgets for richmond public library
(File Ref. No.) (REDMS No. 5646446)



In response to queries from Committee, Susan Walters, Chief Librarian, noted that (i) library staff continuously review collections and utilize a tool that allows staff to track circulation and use, (ii) staff are also looking at ways to increase barrier-reduced access, (iii) the book vending technology purchase will be a proof of service and aims to serve neighbourhoods without close access to a library branch, and (iv) materials available in the book vending machine can be changed and adapted depending on community feedback and demand.



As a result of the discussion, the following motion was introduced:



It was moved and seconded



That the 2018 Richmond Public Library Operating and Capital budgets as presented in this report dated October 27, 2017 from the Chief Librarian and Secretary to the Board be approved with a same level of service municipal contribution of $9,143,000 representing a 1.66% increase.






Discussion further ensued and in response to questions from Committee, Ms. Walters commented that in 2018, the library will be seeking public consultation in creating their Strategic Plan for 2019-2021 and will focus on library services.






It was moved and seconded



That the meeting adjourn (4:55 p.m.).





Certified a true and correct copy of the Minutes of the meeting of the Finance Committee of the Council of the City of Richmond held on Monday, November 6, 2017.



Mayor Malcolm D. Brodie

Amanda Welby
Legislative Services Coordinator