December 20, 2023 - Minutes (Special)

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Carol Day
Councillor Laura Gillanders (entered at 3:01 p.m.)
Councillor Kash Heed (entered at 3:01 p.m.)
Councillor Andy Hobbs
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Michael Wolfe

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 3:00 p.m.

Mayor Brodie recessed the meeting at 3:01 p.m. for the Open Public Works & Transportation Committee, the Open and Closed Parks, Recreation & Cultural Committee meetings and the Special Closed Council meeting.

The meeting reconvened at 3:56 p.m. following the Open Public Works & Transportation Committee, the Open and Closed Parks, Recreation & Cultural Committee meetings and the Special Closed Council meeting with all members of Council present.

RES NO.

ITEM

MINUTES

SP23/6-1

1.

It was moved and seconded

That the minutes of the Regular Council meeting held on December 11, 2023 be adopted as circulated.

CARRIED

COMMITTEE OF THE WHOLE

SP23/6-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (3:58 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items.

Nathan Davidowicz spoke to the report titled “TransLink 2024 Cost-Share Funding Applications – Transportation Projects”, noting the need for bus stop improvements and transit signal priority techniques.

SP23/6-3

4.

It was moved and seconded

That Committee rise and report (4:02 p.m.)

CARRIED

GENERAL PURPOSES COMMITTEE

5.

SIDEWALK SNOW REMOVAL HOUSEKEEPING AMENDMENTS TO TRAFFIC BYLAW NO. 5870 AND NOTICE OF BYLAW VIOLATION DISPUTE BYLAW NO. 8122

(File Ref. No. 12-8060-20-010517; 12-8060-20-010519; 10-6360-13; 01-0095-20-7013) (REDMS No. 6815903, 7443573, 7442365, 7506109, 7515486)

SP23/6-4

It was moved and seconded

(1)

That the Traffic Bylaw No. 5870, Amendment Bylaw No. 10517 be introduced and given first, second and third readings; and

(2)

That Notice of Bylaw Violation Dispute Adjudication Bylaw No. 8122, Amendment Bylaw No. 10519, be introduced and given first, second and third readings.

CARRIED

6.

AMENDMENTS FOR BUILDING REGULATION BYLAW NO.7230, NOTICE OF BYLAW VIOLATION DISPUTE BYLAW NO. 8122, AND MUNICIPAL TICKET INFORMATION AUTHORIZATION BYLAW NO. 7321
(File Ref. No. 12-8060-20-010507; 12-8060-20-010508; 12-8060-20-010509) (REDMS No. 7423104, 7422561, 7422596)

SP23/6-5

It was moved and seconded

(1)

That Building Regulation Bylaw No.7230, Amendment Bylaw No. 10507, be introduced and given first, second and third readings;

(2)

That Notice of Bylaw Violation Dispute Adjudication Bylaw No. 8122, Amendment Bylaw No. 10508, be introduced and given first, second and third readings; and

(3)

That Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 10509, be introduced and given first, second and third readings.

CARRIED

6A.

HOMELESSNESS IN RICHMOND

(File Ref. No. 08-4057-11-03; XR: 08-4057-11-01) (REDMS No. 7503562, 7498818, 7515040, 7501888, 7495341, 7462426, 7515479)

SP23/6-6

It was moved and seconded

That the staff report titled, “Homelessness in Richmond”, dated December 19, 2023, from the Director, Community Social Development and Director, Community Bylaws and Licencing, be received for information.

The question on the motion was not called as in response to queries from Council, staff advised that (i) Table 7 outlines recently Council-approved resources to respond to homelessness, including two Homelessness Outreach Workers positions, and Table 8 outlines potential additional resources to respond to homelessness, should Council decide to expand the City’s response, (ii) a Homelessness Outreach Coordinator would help coordinate the City’s response including outreach activities and be responsible for the clinical support and supervision of Homelessness Outreach Workers, (iii) in addition to one Social Development Leader position, two Planner 1 positions for Community Social Development were presented in the operating budget, (iv) a meeting for professionals that provide service to the neighbourhood surrounding the Alderbridge Supportive Housing will take place in January, (v) there will be the option for the Homelessness Outreach Worker positions to be part of a flexible scheduling system, allowing for adaptable work hours, and (vi) City outreach workers would work in pairs for precautionary reasons.

The question on the motion was then called and it was CARRIED.

The following motion was introduced:

SP23/6-7

It was moved and seconded

(1)

That Council recognize the urgent need to address the challenges faced by the vulnerable population of those suffering from acute drug addiction and critical mental illness, and to advocate for the Province of BC to establish comprehensive and effective measures that ensure their safety, well-being, and recovery;

(2)

That Council formally adopt the position to ask the Province of BC define, prioritize, and implement secure care for individuals suffering from acute drug addiction and critical mental illness; and

(3)

That the Mayor write to the Premier and the Minister of Mental Health and Addictions, identifying our position.

The question on the motion was not called as discussion ensued with regard to levels of care and strategies for addressing mental health and addiction issues.

The question on the motion was then called and it was CARRIED.

The following motion was introduced:

SP23/6-8

It was moved and seconded

That Council include the Potential Additional Resources to Respond to Homelessness as outlined in Table 8 on CNCL-76, funded one-time by the Rate Stabilization Account (RSA) for the 2024 fiscal year.

The question on the motion was not called as discussion ensued with regard to (i) the funding sources and financial impact and (ii) assessing the impact of the Council-approved resources to respond to homelessness.

The question on the motion was then called and it was DEFEATED with Mayor Brodie and Cllrs. Au, Heed, Hobbs, Loo, and McNulty opposed.

PLANNING COMMITTEE

7.

APPLICATION BY BC HOUSING MANAGEMENT COMMISSION FOR A TEMPORARY USE PERMIT AT 2520, 2540, 2560, 2580, 2600, 2640 SMITH STREET AND 9031 BRIDGEPORT ROAD
(File Ref. No. 08-4105-20- TU 23-032827; 08-4105-20- TU 20-918062) (REDMS No. 7454490)

SP23/6-9

It was moved and seconded

(1)

That the application by BC Housing Management Commission for an extension to Temporary Use Permit (TU 20-918062) that permits a three-storey supportive housing building with 40 studio units at 2520, 2540, 2560, 2580, 2600, 2640 Smith Street and 9031 Bridgeport Road be considered for a period of three-years; and

(2)

That the application be forwarded to the January 22, 2024 Public Hearing at 7:00 p.m. in the Council Chambers of Richmond City Hall.

The question on the motion was not called as discussion ensued with regard to details of the facility operator.

The question on the motion was then called and it was CARRIED.

PUBLIC WORKS AND TRANSPORTATION COMMITTEE

8.

TRANSLINK 2024 COST-SHARE FUNDING APPLICATIONS – TRANSPORTATION PROJECTS

(File Ref. No. 03-1000-03-217; XR: 10-6500-01) (REDMS No. 7431762)

SP23/6-10

It was moved and seconded

(1)

That the submission of road, pedestrian and bicycle improvement projects as part of the TransLink 2024 Cost-Share Programs, as described in the report titled “TransLink 2024Cost-Share Funding Applications – Transportation Projects”, dated November 22, 2023, from the Director, Transportation be endorsed; and

(2)

That the Chief Administrative Officer and General Manager, Planning and Development be authorized to execute the successful funding agreements.

CARRIED

9.

AWARD OF CONTRACT 8157Q - SUPPLY AND DELIVERY OF JANITORIAL AND CLEANING SUPPLIES

(File Ref. No. 03-1000-20-8157Q) (REDMS No. 7406625, 7515488)

SP23/6-11

It was moved and seconded

(1)

That Contract 8157Q – Supply and Delivery of Janitorial and Cleaning Supplies as detailed in the staff report titled “Award of Contract 8157Q - Supply and Delivery of Janitorial and Cleaning Supplies” dated November 15, 2023 from the Director, Facilities and Project Development be awarded for a two-year term to ICS Clean Supplies Ltd., Imperial Dade Canada Inc., and Bunzl Canada for a combined estimated annual amount of $490,000.00 with an approximate total value of $980,000.00 over a two-year period;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial two-year term, up to the maximum total term of six years, for the maximum total amount of $2,982,000.00 as described in the report titled "Award of Contract 8157Q - Supply and Delivery of Janitorial and Cleaning Supplies," dated November 15, 2023, from the Director, Facilities and Project Development; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with ICS Clean Supplies Ltd., Imperial Dade Canada Inc., and Bunzl Canada.

CARRIED

FINANCE AND CORPORATE SERVICES DIVISION

10.

2024-2028 – 5 YEAR FINANCIAL PLAN

(File Ref. No. 12-8060-20-010515; XR: 03-0970-25-2024-01) (REDMS No. 7455764, 7455763)

SP23/6-12

It was moved and seconded

(1)

That the Consolidated 5 Year Financial Plan (2024-2028) Bylaw No. 10515 be introduced and given first, second, and third readings, and

(2)

That staff undertake a process of public consultation in accordance with Section 166 of the Community Charter.

The question on the motion was not called as in response to queries from Council, staff advised that (i) only funded projects are included in the 5 Year Financial Plan, and (ii) the Community Charter requires that Council adopt a 5 Year Financial Plan each year prior to the adoption of the annual Property Tax Bylaw, and the annual plan will be brought forward as it is revised each year.

The question on the motion was then called and it was CARRIED.

PUBLIC ANNOUNCEMENTS

Mayor Brodie announced that:

The following were appointed to the Sister City Advisory Committee for a two-year term to expire on December 31, 2025:

·         Charan Gill;

·         Sue Tian;

·         Melissa Zhang;

·         Theresa Mo Chen;

·         Andy Cheung;

·         Qin Ji;

·         E-Von Lai; and

·         Jordan Oye.

The following were appointed to the Richmond Public Art Advisory Committee for a two-year term to expire on December 31, 2025:

·         Sabrina Bhojani;

·         Bronwyn Bailey;

·         Ceri Chong;

·         Paul Dufour; and

·         Allison Liu.

BYLAWS FOR ADOPTION

SP23/6-13

It was moved and seconded

That the following bylaws be adopted:

Public Notice Bylaw No. 10520; and

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 10435

CARRIED

DEVELOPMENT PERMIT PANEL

SP23/6-14

11.

It was moved and seconded

(1)

That the minutes and Chair’s report of the Development Permit Panel meeting held on December 13, 2023, be received for information; and

(2)

That the recommendation of the Panel to authorize the issuance of:

(a)

a Development Permit which would:

(i)

Permit the construction of a three-storey 25-unit affordable rental housing building at 4831 Steveston Highway on a site zoned “Low Rise Rental Apartment (ZLR48) – Steveston Highway (Steveston)”; and

(ii)

Vary the provisions of Richmond Zoning Bylaw No. 8500 to allow 37 per cent of the required vehicle parking spaces to be small car spaces,

be endorsed, and the Permit so issued.

CARRIED

ADJOURNMENT

SP23/6-15

It was moved and seconded

That the meeting adjourn (5:13 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Special meeting of the Council of the City of Richmond held on Wednesday, December 20, 2023.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)