November 27, 2023 - Agenda

City Council

Electronic Meeting

Council Chambers, City Hall
6911 No. 3 Road

Monday, November 27, 2023
7:00 p.m.

Pg. #

ITEM

MINUTES

	1.	*Motion to:*
CNCL-12		(1)	*adopt the minutes of the Regular Council meeting held on November 14, 2023;*
CNCL-30		*(2)*	*adopt the minutes of the Special Council meeting held on November 14, 2023;*
CNCL-37		*(3)*	*adopt the minutes of the Special Council meeting held on November 20, 2023; and*
CNCL-39		*(4)*	*adopt the minutes of the Regular Council meeting for Public Hearings held on November 20, 2023.*

AGENDA ADDITIONS & DELETIONS

PRESENTATION

Sports Wall of Fame Presentation.

COMMITTEE OF THE WHOLE

	2.	*Motion to resolve into Committee of the Whole to hear delegations on agenda items.*

	3.	Delegations from the floor on Agenda items.
		PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS – ITEM NO. 17.

	4.	*Motion to rise and report.*

RATIFICATION OF COMMITTEE ACTION

		CONSENT AGENDA
		PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

CONSENT AGENDA HIGHLIGHTS
§	Receipt of Committee minutes
§	Community Safety Motion: Letter Re: Red Light Cameras
§	R7 Rapidbus Update
§	Phoenix Net Loft Program
§	City Events Program 2024
§	Land use applications for first reading (to be further considered at the Public Hearing on December 18, 2023):
	§	10511 Lassam Road – Rezone From Single Detached RS1/E” Zone To The “Single Detached (RS2/B)” Zone (Gurjit Pooni – applicant)
§	Application By 1174602 BC Ltd. For An Agricultural Land Reserve Non-Farm Use At 5440 No. 6 Road
§	Application To 2023/24 BC Active Transportation Infrastructure Grant Program
§	Award Of Contract – Direct Digital Controls Maintenance Services
§	Award Of Contract 8200Q – On-Call Fire System Services
§	Update On 2023/2024 Snow And Ice Response Preparations

	5.	*Motion to adopt Items No. 6 through No. 16 by general consent.*

	6.	COMMITTEE MINUTES
		*That the minutes of:*
CNCL-43		(1)	*the Community Safety Committee meeting held on November 15, 2023;*
CNCL-49		*(2)*	*the General Purposes Committee meeting held on November 20, 2023;*
CNCL-56		*(3)*	*the Planning Committee meeting held on November 21, 2023;*
		*(4)*	*the Public Works and Transportation Committee meeting held on November 22, 2023;* (distributed separately)
		*be received for information.*

	7.	LETTER RE: RED LIGHT CAMERAS (File Ref. No.) (REDMS No.)
		COMMUNITY SAFETY COMMITTEE RECOMMENDATION
		That a letter be sent to the Province to upgrade the provincially owned red light cameras in the City to speed read cameras and that staff explore other areas where there should be more cameras and ability for the Province to install the cameras.

	8.	R7 RAPIDBUS UPDATE (File Ref. No. 10-6480-03-01) (REDMS No. 7422060)
CNCL-59		See Page CNCL-59 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION
		*That staff continue to pursue the R7 RapidBus as presented in the staff report titled “R7 RapidBus Update” dated October 27, 2023, from the Director, Transportation.*

	9.	PHOENIX NET LOFT PROGRAM (File Ref. No. 06-2052-25-PNET1) (REDMS No. 7386165)
CNCL-68		See Page CNCL-68 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION
		(1)	That Option 1 – Arts, Culture and Heritage Multi-Use Space be endorsed in principle as the future program for the Phoenix Net Loft as detailed in the staff report titled “Phoenix Net Loft Program”, dated October 18, 2023, from the Director, Arts, Culture and Heritage Services; and
		(2)	*That staff report back with a detailed program plan, concept design, and proposed capital and operating budget, including the possibility of grant funding from senior levels of government.*

	10.	CITY EVENTS PROGRAM 2024 (File Ref. No. 11-7400-01) (REDMS No. 7412897)
CNCL-84		See Page CNCL-84 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION
		(1)	That the City Events Program 2024, as outlined in Table 1 of the staff report titled “City Events Program 2024”, dated October 19, 2023, from the Director, Arts, Culture and Heritage Services, be endorsed for the following events and initiatives:
			(a)	*Children's Arts Festival;*
			(b)	*Richmond Cherry Blossom Festival;*
			(c)	*Doors Open Richmond;*
			(d)	*Community Celebration Grants Program;*
			(e)	*Neighbourhood Block Party Fund;*
			(f)	*Steveston Salmon Festival;*
			(g)	*Richmond Maritime Festival; and*
			(h)	*Supporting food security through community-driven events; and*
		(2)	*That expenditures totalling $810,000 for the City Events Program 2024 with funding from the Rate Stabilization Account be considered in the 2024 budget process.*

	11.	APPLICATION BY GURJIT POONI FOR REZONING AT 10511 LASSAM ROAD FROM THE “SINGLE DETACHED RS1/E” ZONE TO THE “SINGLE DETACHED (RS2/B)” ZONE (File Ref. No. RZ 22-011080) (REDMS No. 7404492)
CNCL-97		See Page CNCL-97 for full report
		PLANNING COMMITTEE RECOMMENDATION
		That Richmond Zoning Bylaw 8500, Amendment Bylaw 10513, for the rezoning of 10511 Lassam Road from the “Single Detached (RS1/E)” zone to the “Single Detached (RS2/B)” zone, be introduced and given first reading.

	12.	APPLICATION BY 1174602 BC LTD. FOR AN AGRICULTURAL LAND RESERVE NON-FARM USE AT 5440 NO. 6 ROAD (File Ref. No. AG 23-013899) (REDMS No. 7385682)
CNCL-117		See Page CNCL-117 for full report
		PLANNING COMMITTEE RECOMMENDATION
		*That authorization for 1174602 BC Ltd. to forward an Agricultural Land Reserve Non-Farm Use application to the Agricultural Land Commission for commercial vehicle parking be denied.*

	13.	APPLICATION TO 2023/24 BC ACTIVE TRANSPORTATION INFRASTRUCTURE GRANT PROGRAM (File Ref. No. 10-6500-00) (REDMS No. 7348760)
CNCL-126		See Page CNCL-126 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		(1)	That the submission for cost-sharing to the 2023/24 BC Active Transportation Infrastructure Grant Program as described in the staff report titled “Application to 2023/24 BC Active Transportation Infrastructure Grant Program” dated October 23, 2023, from the Director, Transportation be endorsed;
		(2)	That the Chief Administrative Officer and the General Manager, Planning and Development, be authorized on behalf of the City to execute the funding agreement should the above application be successful; and
		(3)	*That should the grant application be successful, the grant amount will be included in the Consolidated 5 Year Financial Plan (2024-2028) accordingly.*

	14.	AWARD OF CONTRACT – DIRECT DIGITAL CONTROLS MAINTENANCE SERVICES (File Ref. No. 06-2000-01) (REDMS No. 7368494)
CNCL-130		See Page CNCL-130 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		(1)	That Direct Digital Controls Maintenance Services be awarded to Ainsworth Inc., in the amount of $2,609,707.00 for a five-year term as described in the report titled "Award of Contract – Direct Digital Controls Maintenance Services," dated October 18, 2023, from *the Director, Facilities and Project Development;*
		(2)	That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial five-year term, up to the maximum total term of seven years, for the maximum total amount of $3,807,027.00 as described in the report titled "Award of Contract – Direct Digital Controls Maintenance Services," dated October 18, 2023, from the Director, Facilities and Project Development; and
		(3)	*That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with Ainsworth Inc.*

	15.	AWARD OF CONTRACT 8200Q – ON-CALL FIRE SYSTEM SERVICES (File Ref. No. 10-6000-01) (REDMS No. 7377194)
CNCL-135		See Page CNCL-135 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		(1)	That Contract 8200Q – On-Call Fire System Services as detailed in the staff report titled “Award of Contract 8200Q – On-Call Fire System Services,” dated October 18, 2023, from the Director, Facilities and Project Development be awarded for a three-year term to Elite Fire Protection Ltd. for an estimated average amount of $227,150.00 annually, with an approximate total value of $681,450.00 over a three-year period;
		(2)	That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term up to the maximum total term of five years, for the maximum total amount of $1,157,450.00 as described in the report titled "Award of Contract 8200Q – On-Call Fire System Services," dated October 18, 2023, from the Director, Facilities and Project Development; and
		(3)	That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract amendment and all related documentation with Elite Fire Protection Ltd. over the five-year term.

	16.	UPDATE ON 2023/2024 SNOW AND ICE RESPONSE PREPARATIONS (File Ref. No. 10-6000-01) (REDMS No. 7420249)
CNCL-139		See Page CNCL-139 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		(1)	*That the staff report titled “Update on 2023/2024 Snow and Ice Response Preparations”, dated November 6, 2023, from the Director, Public Works Operations, be received for information; and*
		(2)	*That Policy 7013, updated to reflect servicing of bus stops, wheelchair letdowns and services at civic facilities, be adopted.*

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CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

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PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

CNCL-151

Alexandra District Energy Utility Bylaw No. 8641, Amendment Bylaw No. 10487