October 25, 2021 - Agenda

Pg. #

ITEM

MINUTES

1.

Motion to:

CNCL-11

(1)

adopt the minutes of the Regular Council meeting held on October 12, 2021; and

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(2)

adopt the minutes of the Regular Council meeting for Public Hearings held on October 18, 2021.

AGENDA ADDITIONS & DELETIONS

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS – ITEM NO. 17.

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

RECOMMENDATIONS FROM COMMITTEE WILL APPEAR ON THE REVISED COUNCIL AGENDA, EITHER ON THE CONSENT AGENDA OR NON-CONSENT AGENDA DEPENDING ON THE OUTCOME AT COMMITTEE.

CONSENT AGENDA HIGHLIGHTS

§   

Receipt of Committee minutes

§   

City Events Program 2022

§   

2022 Council and Committee Meeting Schedule

§   

Cycling Network Plan Update – Proposed Phase 2 Engagement

§   

Recommendation to Award Contract 7256P - Traffic Signal System Maintenance, Upgrading and Installation

§   

Change Order Approval – Contract 6509P – Mattress and Upholstered Furniture Recycling Services

§   

Grant Funded Flood Protection Program Update and 2021 Submissions to the Disaster Mitigation and Adaptation Fund

§   

Land use applications for first reading (to be further considered at the Public Hearing on November 15, 2021):

§   

Spires Road Area – City Centre Area Plan Amendment (City of Richmond – applicant)

5.

Motion to adopt Items No. 6 through No. 13 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

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(1)

the Community Safety Committee meeting held on October 13, 2021;

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(2)

the General Purposes Committee meeting held on October 18, 2021;

(3)

the Public Works and Transportation Committee meeting held on October 19, 2021 (distributed separately);

(4)

the Planning Committee meeting held on October 20, 2021 (distributed separately);

be received for information.

7.

City Events Program 2022 
(File Ref. No. 11-7400-01) (REDMS No. 6734081)

CNCL-38

See Page CNCL-38 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the City Events Program 2022 as outlined in Table 1 of the staff report titled“ City Events Program 2022,” dated September 29, 2021, from the Director, Arts, Culture and Heritage Services be endorsed for the following events:

(a)

Children’s Arts Festival;

(b)

Richmond Cherry Blossom Festival;

(c)

Neighbourhood Celebration Grants;

(d)

Doors Open Richmond;

(e)

Steveston Salmon Festival;

(g)

Farmers’ Markets;

(h)

#RichmondHasHeart; and

(i)

Signature Multicultural Festival for Richmond; and

(2)

That expenditures totaling $500,000 for the City Events Program 2022 with funding of $75,000 unused from the approved Major Events and Programs in 2021, $86,000 from funds available in the Major Events Provision, and $ 339,000 from the Rate Stabilization Account be considered in the 2022 budget process.

ADDITIONAL GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the Richmond Maritime Festival as outlined in the staff report titled“ City Events Program 2022,” dated September 29, 2021, from the Director, Arts, Culture and Heritage Services be endorsed; and

(2)

That expenditures totaling $200,000 from the Rate Stabilization Account be considered in the 2022 budget process.

8.

2022 Council and Committee Meeting Schedule 
(File Ref. No. 01-0105-01) (REDMS No. 6762068)

CNCL-52

See Page CNCL-52 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That 2022 Council and Committee Meeting Schedule Option 2, as detailed in Attachment 2 of the staff report “2022 Council and Committee Meeting Schedule” dated October 8, 2021, from the Director, City Clerk’s Office be approved; and

(2)

That the following revisions as detailed in the staff report titled “2022 Council and Committee Meeting Schedule” dated October 8, 2021, from the Director, City Clerk’s Office, be approved:

(a)

That the Regular Council meetings (open and closed) of August 8 and August 22, 2022 be cancelled; and;

(b)

That the August 15, 2022 Public Hearing be rescheduled to September 6, 2022 at 7:00pm in the Council Chambers at Richmond City Hall.

9.

Cycling Network Plan Update – Proposed Phase 2 Engagement 
(File Ref. No. 02-0775-50-6708) (REDMS No. 6737359)

CNCL-58

See Page CNCL-58 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That the proposed Phase 2 engagement activities to support the update of the Cycling Network Plan, as described in the report titled “Cycling Network Plan Update - Proposed Phase 2 Engagement,” dated September 2, 2021 from the Director, Transportation, be endorsed for implementation.

10.

Recommendation to Award Contract 7256P - Traffic Signal System Maintenance, Upgrading and Installation 
(File Ref. No. 02-0775-50-7256) (REDMS No. 6738753)

CNCL-72

See Page CNCL-72 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That Contract 7256P – “Traffic Signal System Maintenance, Upgrading and Installation” for an initial three year term estimated at $6,878,728.86 excluding contingency and taxes, with an option to renew for one further two-year term for a maximum of five years, be awarded to Cobra Electric Services Limited. Staff request to award the contract for $6,878,728.86 and issue change orders up to an additional $687,873.00 excluding taxes, for a maximum value of$7,566,601.86 to Cobra Electric Services Limited;

(2)

That staff be authorized to extend the contract for the final two years of the five year contract; and

(3)

That the Chief Administrative Officer and General Manager, Planning and Development, be authorized to execute the above contract.

11.

Change Order Approval – Contract 6509P – Mattress and Upholstered Furniture Recycling Services 
(File Ref. No. 10-6370-04-01) (REDMS No. 6702698)

CNCL-75

See Page CNCL-75 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That staff be authorized to issue a change order to increase the value of the current contract between the City of Richmond and Canadian Mattress Recycling Inc. as detailed in the staff report titled “Change Order Approval – Contract 6509P – Mattress and Upholstered Furniture Recycling Services” dated September 9, 2021, from the Interim Director, Public Works Operation, by $1,270,815, bringing the new contract value to $2.3 million over the maximum available term of five years; and

(2)

That the Chief Administration Officer and the General Manager, Engineering and Public Works be authorized to execute a contract amendment with Canadian Mattress Recycling Inc. to reflect the increase in predicted usage of services over the five-year term.

12.

Grant Funded Flood Protection Program Update and 2021 Submissions to the Disaster Mitigation and Adaptation Fund 
(File Ref. No. 10-6060-01) (REDMS No. 6749947)

CNCL-79

See Page CNCL-79 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That the submissions of the dike improvement and drainage pump station upgrade projects and the commitment to the funding over the project term to the Disaster Mitigation and Adaptation Fund (DMAF), as outlined in the staff report titled “Grant Funded Flood Protection Program Update and 2021 Submissions to the Disaster Mitigation and Adaptation Fund,” dated September 21, 2021 from the Director, Engineering be endorsed;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to negotiate, modify and execute the funding agreements with the Government of Canada for the above-mentioned projects should they be approved for funding.

(3)

That, should the above mentioned projects be approved for funding by the Government of Canada, the Consolidated 5 Year Financial Plan (2022-2026) be updated accordingly; and

(4)

That the construction of the No. 2 Road South Drainage Pump Station project be removed from the work scope of the 2016 Flood Protection Program capital project.

13.

Referral Response: Spires Road Area (City Centre Area Plan) 
(File Ref. No. 08-4045-20-20) (REDMS No. 6748386)

CNCL-87

See Page CNCL-87 for full report

RECOMMENDATION to be forwarded from the Special Open Planning Committee meeting.

*********************** 
CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA 

 ***********************

NON-CONSENT AGENDA ITEMS

PUBLIC WORKS AND TRANSPORTATION COMMITTEE 
Councillor Chak Au, Chair

14.

Pesticide Reduction and Invasive Species Management – 2021 Update 
(File Ref. No. 10-6160-07-01) (REDMS No. 6742142)

CNCL-134

See Page CNCL-134 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

Opposed to Part (3): Cllrs. Loo and McPhail

(1)

That key achievements related to the City’s Enhancement Pesticide Management Program and Invasive Species Action Plan, as outlined in the staff report titled “Pesticide Reduction and Invasive Species Management – 2021 Update” dated September 22, 2021, from the Director of Sustainability and District Energy be received for information; and

(2)

That staff be directed to write letters to the federal Minister of Environment and Climate Change and the provincial Ministry of Environment, requesting that a review of the existing policies that allow for the importation and sale of invasive species be conducted.

(3)

That staff examine staffing resources in this area to be proposed for the upcoming budgetary process.

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

15.

Motion to resolve into Committee of the Whole to hear delegations on non‑agenda items.

Karina Reid and Chris Dinnell to speak on development of a safe injection site in Richmond.

16.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

CNCL-155

Road Closure and Removal of Road Dedication Bylaw No. 10045 
Opposed at 1^st/2^nd/3^rd Readings – Cllrs. Greene and Wolfe.

CNCL-158

Permissive Property Tax Exemption (2022) Bylaw No. 10266 
Opposed at 1^st/2^nd/3^rd Readings – None.

CNCL-192

Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 10283 
Opposed at 1^st/2^nd/3^rd Readings – None.

DEVELOPMENT PERMIT PANEL

17.

RECOMMENDATION

See DPP Plan Package (distributed separately) for full hardcopy plans

CNCL-240

(1)

That the Chair’s report for the Development Permit Panel meeting held on September 29, 2021 received for information; and

(2)

That the recommendation of the Panel to authorize the issuance of a Development Variance Permit (DV 21-930954) for the property at 5300 No. 3 Road be endorsed and the Permit so issued and concurrence be granted by Richmond City Council to the proposed building mounted telecommunication installation.

ADJOURNMENT