December 15, 2020 - Minutes (Special)

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au (by teleconference)
Councillor Carol Day (by teleconference)
Councillor Alexa Loo (by teleconference)
Councillor Bill McNulty (by teleconference)
Councillor Linda McPhail (by teleconference)
Councillor Harold Steves (by teleconference) 
Councillor Michael Wolfe (by teleconference)

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 4:03 p.m.

RES NO.

ITEM

COMMITTEE OF THE WHOLE

Mayor Brodie noted that there were no members of the public permitted in the Council Chambers as a result of the December 4, 2020 Public Health Orders or pre-registered to participate by phone and therefore motions to resolve into Committee of the Whole to hear delegations from the floor on Agenda items and to rise and report (Items No. 2, 3, and 4) were not necessary.

SP20/13-1

4.

It was moved and seconded

That Items No. 5 through No. 9 be adopted by general consent.

CARRIED

5.

Servicing Agreement for Development at 3231 No. 6 Road 
(File Ref. No. 10-6060-01; 08-4105-20- SA 20-910545) (REDMS No. 6556935)

That the Chief Administrative Officer and the General Manager, Engineering & Public Works, be authorized to execute a servicing agreement with Conwest Bridge Ltd. to install a new sanitary main within City road dedication based on the terms set out in the staff report titled “Servicing Agreement for Development at 3231 No. 6 Road”, dated November 3, 2020 from the Director, Engineering.

ADOPTED ON CONSENT

6.

Application for a New Food Primary Liquor Licence - Hotel Versante Ltd. Doing Business As: Versante Hotel, at 8499 Bridgeport Road, Richmond, B.C. 
(File Ref. No. 12-8275-30-001) (REDMS No. 6559148; 6559150)

(1)

That the application from Hotel Versante Ltd., doing business as Versante Hotel, for a new Food Primary Liquor Licence to operate a new restaurant at the premises located at 8499 Bridgeport Road, with liquor service, be supported for:

(a)

A new Food Primary Liquor Licence with total person capacity of 355 occupants;

(b)

Proposed hours of liquor sales from Monday to Sunday, from 9:00 AM to 2:00 AM; and

(c)

Patron Participation Entertainment endorsement which ends at Midnight; and

(2)

That a letter be sent to Liquor and Cannabis Regulation Branch, which includes the information attached as Appendix A, advising that Council recommends the approval of the liquor licence application for the reasons that this new application for a Food Primary Liquor Licence has been determined, following public consultation, to be acceptable in the area and community.

ADOPTED ON CONSENT

7.

Application for a New Food Primary Liquor Licence - Club Versante Management Ltd. Doing Business As: Club Versante, at Ground Floor, 8400 West Rd., Richmond, B.C. 
(File Ref. No. 12-8275-30-001) (REDMS No. 6551274; 6556492)

(1)

That the application from Club Versante Management Ltd., doing business as Club Versante, for a new Food Primary Liquor Licence to operate a new restaurant at the premises located on the ground floor at 8400 West Road, with liquor service, be supported for:

(a)

A new Food Primary Liquor Licence with total person capacity of 80 occupants;

(b)

Proposed hours of liquor sales from Monday to Sunday, from 9:00 AM to 2:00 AM; and

(c)

Patron Participation Entertainment endorsement which ends at Midnight; and

(2)

That a letter be sent to Liquor and Cannabis Regulation Branch, which includes the information attached as Appendix A, advising that Council recommends the approval of the liquor licence application for the reasons that this new application for a Food Primary Liquor Licence has been determined, following public consultation, to be acceptable in the area and community.

ADOPTED ON CONSENT

8.

Federation of Canadian Municipalities’ Green Municipal Fund Application – City of Richmond Garden City Lands Soil Management and Remediation Study 
(File Ref. No. 06-2345-20-GCIT1; 03-1090-13) (REDMS No. 6543930 v. 17)

(1)

That the Garden City Lands Contaminated Soils Management and Remediation Study proposed within the staff report titled “Federation of Canadian Municipalities’ Green Municipal Fund Application – City of Richmond Garden City Lands Soil Management and Remediation Study” dated November 18, 2020, from the Director, Park Services, be endorsed and a funding application to conduct the study be prepared and submitted to the Federation of Canadian Municipalities’ Green Municipal Fund;

(2)

That the Chief Administrative Officer and General Manager, Community Services, be authorized to enter into funding agreements with the Federation of Canadian Municipalities should the project be approved for funding and that the Consolidated 5 Year Financial Plan (2021-2025) be amended accordingly; and

(3)

That staff provide regular updates on the Garden City Lands Contaminated Soils Management and Remediation Study.

ADOPTED ON CONSENT

9.

Steveston Community Centre and Branch Library Replacement – Site Selection 
(File Ref. No.:  06-2050-20-SCC; 06-2052-25-SCCR1) (REDMS No. 6569486)

(1)

That the Site 3 option as described in the staff report titled, “Steveston Community Centre and Branch Library Replacement – Site Selection,” dated November 30, 2020, from the Director, Facilities and Project Development and the Director, Recreation and Sport Services be approved;

(2)

That one new Regular Full-Time Senior Project Manager position be approved inclusive of an assigned position complement control number funded from the previously approved Advanced Planning and Design for Major Facilities Projects Capital Account and be included in the Consolidated 5 Year Financial Plan (2021-2025) as described in the staff report titled, “Steveston Community Centre and Branch Library Replacement – Site Selection,” dated November 30, 2020, from the Director, Facilities and Project Development and the Director, Recreation and Sport Services.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

NON-CONSENT AGENDA ITEMS

10.

PROPERTY TAX LETTER TO PROVINCE 
(File Ref. No. 03-1240-02-01) (REDMS No. 6584419)

SP20/13-2

It was moved and seconded

That Council write to the provincial government to address concerns regarding the tax deferral program and ask for better communication with the public regarding the rules and policies.

CARRIED

11.

Richmond Lawn Bowling Clubhouse - Floor Plan and Preliminary Form and Character 
(File Ref. No.:  06-2050-20-MLBC; 06-2052-25-LBOW1) (REDMS No. 6355770)

SP20/13-3

It was moved and seconded

(1)

That the floor plan and preliminary form and character design for the Richmond Lawn Bowling Clubhouse be approved, as outline in the staff report titled, “Richmond Lawn Bowling Clubhouse – Floor Plan and Preliminary Form and Character,” dated November 27, 2020, from the Director, Facilities and Project Development and Director, Recreation and Sport Services; and

(2)

That, as the Richmond Lawn Bowling Clubhouse is developed, staff keep Council informed on various aspects of the project including
(i) the need for shading on the perimeter of the building,
(ii) sustainability features such as utilizing district energy utility, and (iii) whether using the BC Step Code is feasible.

The question on motion was not called as discussion ensued with regard to
(i) enhancing proposed sustainability and energy efficiency features,
(ii) proposed form and character enhancements, (iii) public access to the proposed facility, (iv) potential other uses for the proposed facility, (v) the proposed facility’s proximity to future residential developments in the area, (vi) the proposed facility’s event hosting capacities, and (vi) options to change the proposed facility’s name.

In reply to queries from Council, staff noted that (i) the proposed facility will be open to the public and community group use and will not require membership to the Richmond Lawn Bowling Club, (ii) staff will be developing procedures to streamline booking of the proposed facility, and
(iii) staff will be developing a communications plan, and will be organizing public engagement opportunities for the project.

The question on the motion was then called and it was CARRIED with
Cllrs. Day, Steves and Wolfe opposed.

Discussion ensued with regard to options to change the proposed facility’s name to reflect community use, and as a result, the following motion was introduced:

R20/13-4

It was moved and seconded

That the name of the proposed new Richmond Lawn Bowling Clubhouse be changed to Bowling Green Community Sports Centre.

The question on the motion was not called as discussion ensued with regard to alternative facility names that can incorporate other activities, and as a result, the following amendment motion was introduced:

R20/13-5

It was moved and seconded

That the name of the proposed new Richmond Lawn Bowling Clubhouse be changed to Bowling Green Community Activity Centre.

The question on the amendment motion was not called as it was suggested that the proposed facility be named Bowling Green Pavilion.

In reply to queries from Council, staff noted that approximately 3800 ft² of the proposed facility will be available for public use and approximately 500ft² will be allocated for storage space.

The question on the amendment motion was then called and it was CARRIED with Cllrs. Day and Wolfe opposed.

The question on the main motion, as amended was then called and it was CARRIED with Cllrs. Day and Wolfe opposed.

PUBLIC ANNOUNCEMENTS

Mayor Brodie announced the following advisory body appointments:

Rebeca Avendano, James Hsieh, Michael Ma, Kanwarjit Sandhu, and Linda Sum were re-appointed to the Richmond Intercultural Advisory Committee for a two-year term to expire on December 31, 2022.

Karen Barclay, Ian Lai, Ihsan Malik, Jonathan Miller, and Roy Wong were appointed to the Richmond Intercultural Advisory Committee for a two-year term to expire on December 31, 2022.

Paul Cassidy, Sandra Gebhardt, Mumtaz Nathu, and Yasmin Rahman were re-appointed to the Richmond Seniors Advisory Committee for a two-year term to expire on December 31, 2022.

Penny Chan, Frank Deyell, Nina Graham, Lawrence Ho, Diana Leung, Zachary Segal, and Art Thorrougood was appointed to the Richmond Seniors Advisory Committee for a two-year term to expire on December 31, 2022.

BYLAWS FOR ADOPTION

SP20/13-6

It was moved and seconded

That the following bylaws be adopted:

Credit Card Payment Service Fee Bylaw No. 9536, Amendment Bylaw No. 10217; and

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 10001.

CARRIED

DEVELOPMENT PERMIT PANEL

SP20/13-7

12.

It was moved and seconded

(1)

That the Chair’s report for the Development Permit Panel meetings held on April 29, July 29, and September 30, 2020, be received for information; and

(2)

That the recommendations of the Panel to authorize the issuance of:

(a)

a Development Permit (DP 18-829204) for the property at 9391, 9393 and 9411 No. 2 Road; and

(b)

a Development Permit (DP 18-837117) for the property at 6333 Mah Bing Street;

be endorsed, and the Permits so issued.

CARRIED

ADJOURNMENT

SP20/13-8

It was moved and seconded

That the meeting adjourn (7:55 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Special meeting of the Council of the City of Richmond held on Tuesday, December 15, 2020.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)