June 25, 2018 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Derek Dang
Councillor Carol Day
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Acting Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R18/12-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on June 11, 2018, be adopted as circulated; and

(2)

the minutes of the Regular Council meeting for Public Hearings held on June 18, 2018, be adopted as circulated.

CARRIED

AGENDA ADDITIONS & DELETIONS

The Acting Corporate Officer advised that a replacement page for Item 16 - 2017 Statement of Financial Information had been distributed to Council (attached to and forming part of these minutes as Schedule 1) and noted that additional information had been provided at the end of the first paragraph.

R18/12-2

It was moved and seconded

That page 3 of the staff report for Item 16 – 2017 Statement of Financial Information, be revised as distributed on table.

CARRIED

PRESENTATIONS

(1)

Rebecca Tunnacliffe, CEO, British Columbia Recreation and Parks Association, presented the Facility Excellence Award for projects over $1 million for the City Centre Community Centre, and the Program Excellence Award, which recognizes a creative, successful and innovative program that serves as a model for other recreation and parks agencies to enhance their services, for the Pollinator Pasture. Ms. Tunnacliffe noted that the annual provincial awards of excellence had been presented to the City on May 2, 2018 at their annual symposium in recognition of its public engagement and community development for the City Centre Community Centre and the Pollinator Pasture.

(2)

Ted Townsend, Director, Corporate Communications and Marketing, and Vincent Chu, Manager, IT Innovation and Development, presented the Smart 50 award honouring the 50 most transformative smart projects in 2018 in recognition of the City’s initial development of MyRichmond. Mr. Chu commented that the award was presented on March 26, 2018 and highlighted that the initial release of MyRichmond focuses on the resident and enables payment of utilities, taxes, and dog licencing. He further noted that the next major release for the project will incorporate the community and include personalized recreation, the ability to find events, activities of interest throughout the city, and direct notifications. Mr. Chu also advised that later releases will include features for business operators and include permitting, licencing, and inspections.

(3)

Jerry Chong, Director, Finance and Mr. Townsend presented the Canadian Award for Financial Reporting and the Award for Outstanding Achievement in Popular Annual Financial Reporting from the Government Finance Officers Association of the United States and Canada for the City’s 2016 Annual Reports. Mr. Townsend noted that this was the 15^th consecutive year that the City had received the Canadian Award for Financial Reporting and the 8^th consecutive year that the City had received both awards.

COMMITTEE OF THE WHOLE

R18/12-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:09 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items

Item No. 7 – 2017 Annual Report and 2017 Annual Report – Highlights

Ken McLennan, Richmond resident, expressed concern over the Richmond Olympic Oval Corporation financial reporting disclosure and read from his submission (attached to and forming part of these minutes as Schedule 2.)

R18/12-4

4.

It was moved and seconded

That Committee rise and report (7:16 p.m.).

CARRIED

CONSENT AGENDA

R18/12-5

5.

It was moved and seconded

That Items No. 6 through No. 14 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on June 12, 2018;

(2)

the General Purposes Committee meeting held on June 18, 2018;

(3)

the Planning Committee meeting held on June 19, 2018; and

(4)

the Public Works and Transportation Committee meeting held on June 20, 2018; and

(5)

the Council/School Board Liaison Committee meeting held on April 25, 2018;

be received for information.

ADOPTED ON CONSENT

7.

2017 Annual Report and 2017 Annual Report – Highlights
(File Ref. No. 03-0375-01) (REDMS No. 5831853)

That the reports titled, “2017 Annual Report” and the “2017 Annual Report – Highlights” be approved.

ADOPTED ON CONSENT

8.

UBCM Resolution – Safety Regulations for Trampoline Parks
(File Ref. No. 12-8275-01; 01-0035-20-SSTA1; 01-0060-20-UBCM1-01; 01-0151-01) (REDMS No. 5860738 v. 2)

That the proposed UBCM resolution titled “Safety Regulations for Trampoline Parks” be submitted to the Union of BC Municipalities as outlined in the staff report titled “UBCM Resolution – Safety Regulations for Trampoline Parks”, dated May 31, 2018, from the General Manager, Community Safety.

ADOPTED ON CONSENT

9.

BC ENERGY STEP CODE
(File Ref. No. 10-6125-07-02; 12-8060-20-009769; 12-8060-20-009845; 12-8060-20-009771; 12-8060-20-009770) (REDMS No. 5827315 v. 4; 5790076; 5827434; 5827441; 5827428)

(1)

That Building Regulation Bylaw No. 7230, Amendment Bylaw No. 9769, which adds Part 10 Energy Step Code, be introduced and given first reading;

(2)

That Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9845, which amends Sections 3.4, 4.2.1, 4.3.3 and 4.4.1, be introduced and given first reading;

(3)

That Richmond Official Community Plan Bylaw No. 9000, Amendment Bylaw No. 9771, which amends Sections 12.4 and 14.2.10.A, be introduced and given first reading;

(4)

That Richmond Official Community Plan Bylaw No. 7100, Amendment Bylaw No. 9770, which amends Sections 2.2.3 and 2.5, be introduced and given first reading;

(5)

That Bylaw 9771 and Bylaw 9770, having been considered in conjunction with:

(a)

the City’s Financial Plan and Capital Program; and

(b)

the Greater Vancouver Regional District Solid Waste and Liquid Waste Management Plans;

are hereby found to be consistent with said programs and plans, in accordance with 477(3)(a) of the Local Government Act;

(6)

That Bylaw 9771 and Bylaw 9770, having been considered in accordance with Official Community Plan Bylaw Preparation Consultation Policy 5043, are hereby found not to require further consultation;

(7)

That the creation of a two-year temporary full time Building Energy Specialist, partially funded by a $100,000 contribution from BC Hydro, with remaining salary and benefits of $130,000 fully recovered through building permit fees, be endorsed and that the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to enter into a funding agreement with BC Hydro to support the Building Energy Specialist position;

(8)

That the creation of new Plan Reviewer and Building Inspector 1 positions, with total salary and benefits of $200,000 fully recovered through building permit fees, be endorsed;

(9)

That the Consolidated 5 Year Financial Plan (2018-2022) be amended to include the temporary full-time Building Energy Specialist, Plan Reviewer, and Building Inspector 1 positions funded by an increase in grant revenue and building permit fees;

(10)

That the Energy Step Code training programs identified in the staff  report titled "BC Energy Step Code" dated May 5, 2018, from the Senior Manager, Sustainability and District Energy, and Acting Director, Building Approvals, be approved with $110,000 from the Carbon Tax Provision, as funded in the 2018 Operating Budget; and

(11)

That for Part 3 and Townhouse developments, notwithstanding the adoption of Building Regulation Bylaw No. 7230, Amendment Bylaw No. 9769:

(a)

If a Development Permit has been issued prior to September 1, 2018, the owner may, while their Development Permit remains valid, apply for a Building Permit in compliance with the energy efficiency requirements applicable prior to the adoption of Bylaw 9769; and

(b)

If an acceptable Development Permit application has been submitted to the City prior to the adoption of Bylaw 9769, the owner may, until December 31, 2019, apply for a Building Permit in compliance with the energy efficiency requirements applicable prior to the adoption of Bylaw 9769.

ADOPTED ON CONSENT

10.

Application by YKLM Art Space Co. Ltd. for a Temporary Commercial Use Permit at 4211 No. 3 Road
(File Ref. No. TU 18-803320; 08-4105-07-01) (REDMS No. 5854857)

That the application by YKLM Art Space Co. Ltd. for a Temporary Commercial Use Permit (TCUP) for property at 4211 No. 3 Road be considered at the Public Hearing to be held July 16, 2018 at 7:00 p.m. in the Council Chambers of Richmond City Hall; and that the following recommendation be forwarded to that meeting for consideration:

“That a Temporary Commercial Use Permit be issued to YKLM Art Space Co. Ltd. for property at 4211 No. 3 Road to allow ‘Auction, Minor’ as a permitted use for a period of three years.”

ADOPTED ON CONSENT

11.

Application by 0989705 BC Ltd. for Rezoning at 7960 Alderbridge Way and 5333 & 5411 No. 3 Road from "Auto-Oriented Commercial (CA)" to "City Centre High Density Mixed Use (ZMU34) - Lansdowne Village"
(File Ref. No. 12-8060-20-009825; RZ 15-692485) (REDMS No. 5776888 v. 5; 5776930)

(1)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9825 to create the “City Centre High Density Mixed Use (ZMU34) - Lansdowne Village” zone, and to rezone 7960 Alderbridge Way and 5333 & 5411 No. 3 Road from “Auto-Oriented Commercial (CA)” to “City Centre High Density Mixed Use (ZMU34) - Lansdowne Village”, be introduced and given first reading; and

(2)

That staff be directed to prepare a service area bylaw to provide district energy services to the development at 7960 Alderbridge Way and 5333 & 5411 No. 3 Road.

ADOPTED ON CONSENT

12.

Application by Onni 7811 Alderbridge Holding Corp Inc. for Rezoning at 7811 Alderbridge Way from the “Industrial Retail (IR1)” Zone to the “Residential/Limited Commercial (RCL2)” Zone
(File Ref. No. 12-8060-20-009867; RZ 17-765420) (REDMS No. 5813659 v. 2; 5813662)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9867, for the rezoning of 7811 Alderbridge Way from the “Industrial Retail (IR1)” zone to the “Residential/Limited Commercial (RCL2)” zone, be introduced and given first reading.

ADOPTED ON CONSENT

13.

Public Electric Vehicle Charging Infrastructure Expansion
(File Ref. No. 10-6125-07-02; 10-6460-03; 10-6060-01) (REDMS No. 5843707 v. 14)

That, as described in the staff report titled, "Public Electric Vehicle Charging Infrastructure Expansion" dated May 18th 2018 from the Senior Manager, Sustainability & District Energy:

(1)

publicly accessible electric vehicle charging infrastructure be installed at City Hall and Richmond Olympic Oval, with funding from the 2017 Capital Budget;

(2)

pending the successful award of the City’s application to Natural Resources Canada’s Electric Vehicle and Alternative Fuel Infrastructure Deployment Initiative grant, staff be directed to report back with any additional capital budget approval for further expansion of charging infrastructure; and

(3)

a cost recovery approach to impose user fees and time limits for publicly accessible electric vehicle charging stations be endorsed as outlined in the report, and that staff be directed to bring forward amendments to the Consolidated Fees Bylaw No. 8636, the Traffic Bylaw No. 5870, Parking (Off-Street) Regulation Bylaw No. 7403, and the Notice of Bylaw Violation Dispute Adjudication Bylaw
No. 8122 to implement this cost recovery approach.

ADOPTED ON CONSENT

14.

Boundary Road Drainage Memorandum of Understanding
(File Ref. No. 10-6045-08-02; 12-8060-20-008752; 01-0155-20-NWES1) (REDMS No. 5804141 v. 6)

(1)

That the Chief Administrative Officer and the General Manager, Engineering be authorized to execute, on behalf of the City, a Memorandum of Understanding between the City and the City of New Westminster containing the material terms and conditions set out in the staff report titled, “Boundary Road Drainage Memorandum of Understanding” dated May 25, 2018 from the Acting Director, Engineering;

(2)

That the 5 Year Financial Plan (2018-2022) be amended to fund the City’s share of fronting costs for the Boundary Road Pump Station upgrade of $960,000 from the Drainage Improvement Reserve and the estimated annual operating cost of $4,475 be incorporated into the 2019 Budget; and

(3)

That staff bring forward updates to the Works and Services Cost Recovery Bylaw No. 8752 to include recovery of the fronting costs for the Boundary Road Pump Station upgrade from benefiting developments in the Thompson Boundary Area.

ADOPTED ON CONSENT

As a result of the Consent Agenda discussion, the following referral motion was introduced:

R18/12-6

It was moved and seconded

That staff provide an analysis on the operation of the Richmond Olympic Oval compared to other Richmond community facilities.

CARRIED

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

NON-CONSENT AGENDA ITEMS

FINANCE AND CORPORATE SERVICES DIVISION

15.

Council Remuneration and Expenses for 2017
(File Ref. No. 03-1200-03) (REDMS No. 5869199)

R18/12-7

It was moved and seconded

That the Council Remuneration and Expenses report for the year ended December 31, 2017 be received for information.

CARRIED

16.

2017 Statement of Financial Information
(File Ref. No. 03-1200-03) (REDMS No. 5880494)

R18/12-8

It was moved and seconded

That the 2017 Statement of Financial Information be approved.

CARRIED

PUBLIC ANNOUNCEMENTS

Mayor Brodie announced that Michaela Fengstad has been appointed as a Richmond Community Services Advisory Committee representative to the Richmond Intercultural Advisory Committee for the remainder of a two-year term, to expire on December 31, 2019.

Mayor Brodie also announced that Councillor Bill McNulty has been appointed to the Board of Emergency Communications for Southwest British Columbia (E-COMM), until the Annual General Meeting of E-COMM in 2019.

BYLAWS FOR ADOPTION

R18/12-9

It was moved and seconded

That Election and Political Signs Bylaw No. 8713, Amendment Bylaw No. 9887 be adopted.

CARRIED
Opposed: Cllr. Day

R18/12-10

It was moved and seconded

That the following bylaws be adopted:

Civic Election Administration and Procedure Bylaw No. 7244, Amendment  Bylaw No. 9888; and

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9765.

CARRIED

ADJOURNMENT

R18/12-11

It was moved and seconded

That the meeting adjourn (7:42 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, June 25, 2018.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Acting Corporate Officer (Claudia Jesson)