June 26, 2017 - Agenda

Pg. #

ITEM

MINUTES

1.

Motion to:

(1)

adopt the minutes of the Regular Council meeting held on June 12, 2017 (distributed previously);

(2)

adopt the minutes of the Special Council meeting held on June 19, 2017 (distributed previously); and

CNCL-14

(3)

adopt the minutes of the Regular Council meeting for Public Hearings held on June 19, 2017.

AGENDA ADDITIONS & DELETIONS

PRESENTATIONS

(1)

Brendan McEwen, Manager, Sustainability, to present the winners of the Cool It! Challenge.

(2)

Jerry Chong, Director, Finance and Ted Townsend, Director, Corporate Communications & Marketing, to present the Canadian Award for Financial Reporting and the Award for Outstanding Achievement in Popular Annual Financial Reporting from the Government Finance Officers Association of the United States and Canada for the City’s 2015 Annual Reports.

(3)

Lani Schultz, Corporate Programs Consultant, to present the Council Term Goals Achievement Highlights for 2016.

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS – ITEM NO. 25.

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

CONSENT AGENDA HIGHLIGHTS

§  

Receipt of Committee minutes

§  

2016 Annual Report and 2016 Annual Report – Highlights

§  

2017 Child Care Capital Grants - Second Intake

§  

Council Term Goals Achievement Highlights for 2016

§  

Richmond Agricultural Viability Strategy (RAVS) Update Referral

§  

Modifications to the Child Care Agreement with Polygon Kingsley Estates Ltd. – 10380 No. 2 Road – registered under numbers CA4468793-CA4468794 as modified by CA5496252-CA5496253

§  

Land use applications for first reading (to be further considered at the Public Hearing on July 17, 2017):

§  

8091 Capstan Way – Rezone from CA to RCL5 (GBL Architects – applicant)

§  

7760 Garden City Road – Rezone from RS1/F to ZT49 (Incircle Projects Ltd. – applicant)

§  

9620, 9640, 9660 and 9680 Williams Road – Rezone from RS1/E to ZT82 (Eric Law Architect Inc. – applicant)

§  

River Road – Proposed Road Safety Enhancement Measures

§  

Oval Village District Energy Utility Bylaw No. 9134, Amendment Bylaw No. 9725

§  

Corporate Car Sharing Pilot Program Results

§  

No. 2 Road South Drainage Pump Station

§  

Statutory Right-of-Way Acquisition and Servicing Agreement for Development at 13201 River Road

§  

Ageing Facility Infrastructure – Update

§  

Award of Contract 5856Q – Supply and Delivery of Bulk Road Salt 2016/2017

5.

Motion to adopt Items No. 6 through No. 21 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

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(1)

the Community Safety Committee meeting held on June 13, 2017;

CNCL-23

(2)

the General Purposes Committee meeting held on June 19, 2017;

CNCL-29

(3)

the Planning Committee meeting held on June 20, 2017; and

CNCL-44

(4)

the Public Works and Transportation Committee meeting held on June 21, 2017;

be received for information.

7.

2016 Annual Report and 2016 Annual Report – Highlights
(File Ref. No.) (REDMS No. 5387148)

CNCL-51

See Page CNCL-51 for full report

FINANCE COMMITTEE RECOMMENDATION

That the reports titled, “City of Richmond 2016 Annual Report” and the “2016 Annual Report – Highlights” be approved.

8.

2017 Child Care Capital Grants - Second Intake
(File Ref. No. 07-3070-01) (REDMS No. 5394468 v. 5)

CNCL-132

See Page CNCL-132 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That the report titled “2017 Child Care Capital Grants – Second Intake”, dated May 17, 2017 from the General Manager, Community Services, be awarded for the recommended amounts and cheques be disbursed for a total of $64,594.00.

9.

Council Term Goals Achievement Highlights for 2016
(File Ref. No.: 01-0105-07-01) (REDMS No. 5355606 v. 3)

CNCL-164

See Page CNCL-164 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the report titled “Council Term Goals Achievement Highlights for 2016” dated June 1, 2017 from the Corporate Programs Consultant be received for information;

(2)

That staff be directed to continue using Council’s 2014-2018 Term Goals as established in May 2015 to guide work programs for this term of office.

10.

Richmond Agricultural Viability Strategy (RAVS) Update Referral
(File Ref. No.)

CNCL-216

See Page CNCL-216 for full report

PLANNING COMMITTEE RECOMMENDATION

That staff prepare a report, in consultation with the Richmond Agricultural Advisory Committee (AAC), which proposes a work program, to update the existing Agricultural Viability Strategy and Profile, for Council’s approval by December 2017, which is to include:

(1)

Terms of Reference, to complete the Strategy and Profile;

(2)

the 2016 Census statistics and related information;

(3)

policies to address City agricultural viability opportunities and challenges including land use, and infrastructure (e.g., drainage);

(4)

any needed improved City farm and non-farm development application regulations (e.g., zoning, soil fill);

(5)

a stakeholder and public consultation process; and

(6)

a budget which may include consultants.

11.

Modifications to the Child Care Agreement with Polygon Kingsley Estates Ltd. – 10380 No. 2 Road - registered under numbers CA4468793-CA4468794 as modified by CA5496252-CA5496253
(File Ref. No. 07-3070-01) (REDMS No. 5397328 v. 7)

CNCL-218

See Page CNCL-218 for full report

PLANNING COMMITTEE RECOMMENDATION

That modifications to the Child Care Agreement for the Polygon Kingsley Estates development registered under numbers CA4468793-CA4468794 (as modified by CA5496252-CA5496253) as outlined in the staff report dated May 19, 2017, from the General Manager, Community Services, be approved.

12.

Application by GBL Architects for Rezoning at 8091 Capstan Way from Auto-Oriented Commercial (CA) to Residential/Limited Commercial (RCL5)
(File Ref. No. 12-8060-20-009676/9677; RZ 15-699647) (REDMS No. 5280912 v. 2)

CNCL-222

See Page CNCL-222 for full report

PLANNING COMMITTEE RECOMMENDATION

(1)

That Official Community Plan Amendment Bylaw 9676, to amend the definition of “Village Centre Bonus”, Appendix 1 – Definitions, Schedule 2.10 (City Centre Area Plan), to change minimum net development site size requirements, be introduced and given first reading;

(2)

That Bylaw 9676, having been considered in conjunction with:

(a)

the City’s Financial Plan and Capital Program; and

(b)

the Greater Vancouver Regional District Solid Waste and Liquid Waste Management Plans;

is hereby found to be consistent with said program and plans, in accordance with Section 477(3)(a) of the Local Government Act;

(3)

That Bylaw 9676, having been considered in accordance with OCP Bylaw Preparation Consultation Policy 5043, is hereby found not to require further consultation; and

(4)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9677, which makes minor amendments to the "Residential / Limited Commercial (RCL5)" zone specific to 8091 Capstan Way and rezones 8091 Capstan Way from "Auto-Oriented Commercial (CA)" to "Residential / Limited Commercial (RCL5)", be introduced and given first reading.

13.

Application by Incircle Projects Ltd. for Rezoning at 7760 Garden City Road from “Single Detached (RS1/F)” to “Town Housing (ZT49) – Moffatt Road, St. Albans Sub-Area and South McLennan Sub-Area (City Centre)”
(File Ref. No. 12-8060-20-009682; RZ 15-701939) (REDMS No. 5378058)

CNCL-284

See Page CNCL-284 for full report

PLANNING COMMITTEE RECOMMENDATION

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9682, for the rezoning of 7760 Garden City Road from “Single Detached (RS1/F)” to “Town Housing (ZT49) – Moffatt Road, St. Albans Sub-Area and South McLennan Sub-Area (City Centre)”, be referred to the Monday, July 17, 2017 Public Hearing at 7:00 p.m. in the Council Chambers of Richmond City Hall.

14.

Application by Eric Law Architect Inc. for Rezoning at 9620, 9640, 9660 and 9680 Williams Road from Single Detached (RS1/E) to Medium Density Town Housing (ZT82) – Williams Road
(File Ref. No. 12-8060-20-009731; RZ 15-715406) (REDMS No. 5415556)

CNCL-320

See Page CNCL-320 for full report

PLANNING COMMITTEE RECOMMENDATION

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9731, to create the “Medium Density Town Housing (ZT82) – Williams Road” zone, and to rezone 9620, 9640, 9660 and 9680 Williams Road from “Single Detached (RS1/E)” to “Medium Density Town Housing (ZT82) – Williams Road”, be introduced and given first reading.

15.

River Road – Proposed Road Safety Enhancement Measures
(File Ref. No. 10-6450-09-01) (REDMS No. 5224217 v. 7)

CNCL-352

See Page CNCL-352 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That the proposed traffic enhancement measures on River Road between No. 6 Road and Westminster Highway, except for the installation of speed humps, as described in the staff report titled “River Road – Proposed Road Safety Enhancement Measures” dated June 6, 2017 from the Director, Transportation, be endorsed for implementation as part of the on-going city-wide effort to improve safety for road users;

(2)

That staff be directed to consult with the area residents and businesses on River Road between No. 6 Road and Westminster Highway on the proposed installation of speed humps and report back with the outcome; and

(3)

That staff review the feasibility of widening River Road between No. 6 Road and Westminster Highway with a view to further enhancing road safety as part of the long-term concept for the phased Dike Master Plan process.

16.

Oval Village District Energy Utility Bylaw No. 9134, Amendment Bylaw No. 9725
(File Ref. No. 10-6125-01) (REDMS No. 5360360 v. 4B)

CNCL-358

See Page CNCL-358 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That the Oval Village District Energy Utility Bylaw No. 9134, Amendment Bylaw No. 9725 be introduced and given first, second and third readings.

17.

Corporate Car Sharing Pilot Program Results
(File Ref. No. 10-6375-01) (REDMS No. 5384627 v. 3)

CNCL-367

See Page CNCL-367 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That the agreement with Modo Co-operative for Car Sharing Services under Contract 5385 EOI, for the term August 1, 2016 through July 31, 2019, with the ability to extend on a year to year basis up to five years, be approved and that the Chief Administrative Officer and General Manager, Engineering and Public Works, be authorized to approve each annual renewal; and

(2)

That the approach outlined under Option 1 in the staff report dated June 2, 2017 from the Director, Public Works Operations titled “Corporate Car Sharing Pilot Program Results”, be approved.

18.

No. 2 Road South Drainage Pump Station
(File Ref. No. 10-6340-20-P.15305) (REDMS No. 5341702 v. 6)

CNCL-378

See Page CNCL-378 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That the design concept for the No. 2 Road South Drainage Pump Station Upgrade as detailed in Attachment 1 of the staff report titled, “No. 2 Road South Drainage Pump Station,” be endorsed.

19.

Statutory Right-of-Way Acquisition and Servicing Agreement for Development at 13201 River Road
(File Ref. No. 10-6060-01) (REDMS No. 5210114 v. 3)

CNCL-383

See Page CNCL-383 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That a utilities statutory right-of-way (SRW) be acquired from Sun Life Assurance Company of Canada over a portion of 13331 Vulcan Way, at no cost to the City; and

(2)

That the Chief Administrative Officer and the General Manager, Engineering & Public Works, be authorized to execute a servicing agreement with Spire Construction Inc., the tenant of 13201 River Road, to install water and drainage works within City dedicated land and the proposed SRW area, based on the material terms and conditions set out in the staff report titled, “Statutory Right-of-Way Acquisition and Servicing Agreement for Development at 13201 River Road,” dated May 1, 2017 from the Director, Engineering.

20.

Ageing Facility Infrastructure – Update
(File Ref. No. 06-2050-01) (REDMS No. 5395882 v. 3)

CNCL-387

See Page CNCL-387 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That staff utilize the attached “Ageing Facility Infrastructure – Update” report dated May 24, 2017 from the Director, Engineering, as input in the annual capital and operating budget preparation process.

21.

Award of Contract 5856Q – Supply and Delivery of Bulk Road Salt 2016/2017
(File Ref. No. 10-6360-13) (REDMS No. 5401803 v. 7)

CNCL-393

See Page CNCL-393 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That Contract 5856Q Supply and Delivery of Bulk Road Salt 2016/2017 be awarded to Mainroad Maintenance Products LP at the unit rates quoted up to a total estimated contract value of $650,000 for the term December 8, 2016 through December 7, 2017, with the ability to extend for an additional two one-year periods to a maximum of three years, and that the Chief Administrative Officer and General Manager, Engineering and Public Works, be authorized to approve each annual renewal; and

(2)

That the 5 Year (2017-2021) Financial Plan be amended accordingly.

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CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

***********************

NON-CONSENT AGENDA ITEMS

PLANNING COMMITTEE

Councillor Linda McPhail, Chair

22.

Single Family Dwelling Building Massing Regulation – Second Phase
(File Ref. No. 08-4430-01) (REDMS No. 5343082 v. 12)

CNCL-397

See Page CNCL-397 for full report

CNCL-495

See Page CNCL-495 for Zoning Amendment Bylaw 9524 (as originally presented)

CNCL-500

See Page CNCL-500 for staff memorandum from Director ,Development

CNCL-509

See Page CNCL-509 for Zoning Amendment Bylaw 9737 (as revised by Planning Committee)

PLANNING COMMITTEE RECOMMENDATION

Opposed: Cllrs. Au and Steves

(1)

That the proposed building massing bylaw be revised to incorporate the following changes recommended by the Richmond Building Group (as shown in the submission to Planning Committee, dated June 20, 2017):

(a)

Changing the rear yard setback requirement from the proposed 25% of the lot depth to:

(i)

6.0 m for a maximum of 60% the rear wall of the ground floor and 7.5 m for the remainder (40%) the rear wall of the ground floor and 7.5 m for all storeys of the rear wall above the ground floor; and

(ii)

maintaining the existing 6.0 m rear yard setback for all lots:

(1)

with a lot area of 372 m² or less; or

(2)

with a lot depth less than 28.0 m; or

(3)

located on an arterial road where the zoning bylaw requires a minimum 9.0 m front yard setback;

(b)

Removing the proposed maximum depth of house provision; and

(c)

Increasing the proposed limitation for a forward projecting garage from the proposed 9.1 m to 9.8 m;

(2)

That Zoning Bylaw 8500, Amendment Bylaw 9737, to amend building massing regulations for single family dwellings be introduced and given first reading; and

(3)

That staff report back to Council within 12 months with a follow-up report on implementation of new massing regulations.

FINANCE AND CORPORATE SERVICES DIVISION

23.

Council Remuneration and Expenses for 2016
(File Ref. No. 03-1200-03) (REDMS No. 5408262)

CNCL-513

See Page CNCL-513 for full report

STAFF RECOMMENDATION

That the Council Remuneration and Expenses report for the year ended December 31, 2016 be received for information.

24.

2016 Statement of Financial Information
(File Ref. No. 03-1200-03) (REDMS No. 5412216)

CNCL-515

See Page CNCL-515 for full report

STAFF RECOMMENDATION

That the 2016 Statement of Financial Information as per the staff report dated June 16, 2017 from the Manager, Business Advisory Services, be approved.

PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

CNCL-589

Housing Agreement (Polygon Trafalgar Square Development Ltd.) Bylaw No. 9728
Opposed at 1^st/2^nd/3^rd Readings – None.

CNCL-608

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9537
(8480 No. 5 Road, RZ 14-674068)
Opposed at 1^st Reading – None.
Opposed at 2^nd/3^rd Readings – None.

CNCL-610

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9578
(2280 McLennan Avenue, RZ 15-706060)
Opposed at 1^st Reading – None.
Opposed at 2^nd/3^rd Readings – Cllr. Day.

CNCL-612

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9638
(9491, 9511, 9531, 9551, 9591 Alexandra Road, RZ 16-734204)
Opposed at 1^st Reading – None.
Opposed at 2^nd/3^rd Readings – None.

CNCL-617

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9668
(7140/7160 Marrington Road, RZ 16-741244)
Opposed at 1^st Reading – None.
Opposed at 2^nd/3^rd Readings – None.

DEVELOPMENT PERMIT PANEL

25.

RECOMMENDATION

See DPP Plan Package (distributed separately) for full hardcopy plans

CNCL-619

(1)

That the minutes of the Development Permit Panel meeting held on May 24, 2017, and the Chair’s report for the Development Permit Panel meeting held on March 29, 2017 be received for information; and

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(2)

That the recommendation of the Panel to authorize the issuance of a Development Permit (DP 16-740665) for the property at 9491, 9511, 9531, 9551 and 9591 Alexandra Road be endorsed, and the Permit so issued.

ADJOURNMENT