June 22, 2015 - Agenda (Special)

Public Notice is hereby given of a Special Council meeting duly called in accordance with Section 126 of the Community Charter, to be held on:

Date:

Monday, June 22, 2015

Time:

4:00 p.m.

Place:

Anderson Room
Richmond City Hall
6911 No. 3 Road

Public Notice is also hereby given that this meeting may be conducted by electronic means and that the public may hear the proceedings of this meeting at the time, date and place specified above.

The purpose of the meeting is to consider the following:

CALL TO ORDER

RICHMOND OLYMPIC OVAL CORPORATION

1.

UNANIMOUS CONSENT RESOLUTIONS OF THE SHAREHOLDER OF RICHMOND OLYMPIC OVAL CORPORATION
(File Ref. No.: 06-2050-20-ROO) (REDMS No. 4604056)

CNCL-5

See Page CNCL-5 for AGM Material

CNCL-31

See Page CNCL-31 for ROO 2014 Annual Report

RESOLVED THAT:

(1)

the Shareholder acknowledges and confirms the previous receipt of financial statement of the Company for the period from January 1, 2014 to December 31, 2014, together with the auditor’s report on such financial statements, which financial statements were approved by the company’s board of directors on April 28, 2015 and presented to the Shareholder at the Finance Committee meeting of Richmond City Council on May 4, 2015;

(2)

the Shareholder acknowledges that the following directors are currently serving a 2 year term and will continue to serve as directors for the coming year:

Name

Linda Sanderson

Umendra Mital

Victor John Farmer

(3)

in accordance with Article 14.1 of the Company’s Articles, the following persons, each of whom has consented in writing to act as director, are hereby elected as directors of the Company, to hold office for the term ending immediately prior to the election or appointment of directors at the annual general meeting of the Company held in the year set out opposite their name below:

Name

Term

Edward Michael O’Brien

2017

Dennis Skulsky

2017

George Duncan

2017

Moray Keith

2017

(4)

KPMG LLP be appointed as auditors of the company until the next annual reference date of the Company or until a successor is appointed, at a remuneration to be fixed by the directors;

(5)

the 2014 Annual Report of the Company is hereby received; and

(6)

June 22, 2015 be and is hereby selected as the annual reference date for the Company for its current annual reference period.

LULU ISLAND ENERGY COMPANY LTD.

2.

UNANIMOUS CONSENT RESOLUTIONS OF THE SHAREHOLDER OF lulu island energy company ltd.
(File Ref. No.: 03-1000-23-005) (REDMS No. 4572574)

CNCL-77

See Page CNCL-77 for AGM Material

CNCL-83

See Page CNCL-83 for LIEC 2014 Annual Report

RESOLVED THAT:

(1)

the financial statements of the Company for the period ended December 31, 2014, and the report of the auditors thereon, are hereby approved;

(2)

all lawful acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholder, are hereby adopted, ratified and confirmed;

(3)

the number of directors of the Company is hereby fixed at 5;

(4)

the following persons, each of whom has consented in writing to act as a director, are hereby elected as directors of the Company, to hold office until the next annual general meeting of the Company or unanimous resolutions consented to in lieu of holding an annual general meeting, or until their successors are appointed:

Cecilia Maria Achiam

Jerry Ming Chong

George Duncan

Robert Gonzalez

John David Irving

(5)

KPMG LLP be appointed as auditors of the Company until the next annual reference date of the Company or until a successor is appointed, at a remuneration to be fixed by the directors;

(6)

April 30, 2015 is hereby selected as the annual reference date for the Company for its current annual reference period; and

(7)

as special resolutions, subject to the Company’s receipt of the written consent of the Inspector of Municipalities as required under Article 9.5 of the Articles of the Company:

(a)

the Articles of the Company be amended by deleting Article 11.3 and substituting therefor the following as a new Article 11.3:

“11.3    Preparation and disclosure of financial statements

The Company’s fiscal year end will be December 31 and the Company will appoint an auditor and have audited financial statements prepared as at each fiscal year end.  The Company will present, annually at an open meeting of the City of Richmond council, the financial statements of the Company, including the report of the Company’s auditor on those financial statements, as presented to the annual general meeting of the Company, within 150 days of the Company’s fiscal year end.  The Company will also hold an annual information meeting open to the public, at which the Company will present, or make available for inspection, the audited financial statements for the previous fiscal year.”

(b)

the above-described alterations made to the Company's Articles shall take effect upon deposit of this resolution at the Company's records office.

FINANCE AND CORPORATE SERVICES DIVISION

3.

Business Licence Refusal Reconsideration
(File Ref. No.) (REDMS No. 4453794 v. 2)

CNCL-112

See Page CNCL-112 for full report

STAFF RECOMMENDATION

That Council uphold the decision to refuse the application from 0806352 B.C. Ltd. to relocate its Food Service Establishment business licence to Unit 110-4020 Bayview Street.

ADJOURNMENT