May 21, 2013 - Minutes (Special)

Time:

4:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Ken Johnston
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Corporate Officer – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 4:00 p.m.

RES NO.

ITEM

The meeting was recessed at 4:02 p.m.

The meeting reconvened at 4:42 p.m., following the Open General Purposes Committee meeting with all members of Council present.

RICHMOND OLYMPIC OVAL CORPORATION

1.

COMMUNITY UPDATE ON THE RICHMOND OLYMPIC OVAL

(File Ref. No.:) (REDMS No. 3867293)

Michael O’Brien, Chair, accompanied by Wayne Duzita, Richmond Olympic Oval Corporation Board of Directors, briefly spoke about the role and responsibilities of the Board.

Mr. O’Brien provided a brief historical overview on the successes realized by the Richmond Olympic Oval, and stated that the members of the Board believe that they have achieved success in building a strong future for the Oval, noting that the post Olympic legacy is only now coming into fruition.  He also commented on how the Oval Corporation has been presented to the community as a result of inaccurate stories reported by the media which may suggest that the Oval is not the success that it is, and advised that in the interests of public accountability and transparency, a community update on the Oval is being published as a newspaper wrap.

Mr. O’Brien and Mr. Duzita emphasized that the Oval Board intends to make it a priority to better communicate with the Richmond public about the successes and the broad range of services that are available at the Oval.

SP13/3-1

It was moved and seconded

That the Community Update on the Richmond Olympic Oval be received for information.

CARRIED

2.

UNANIMOUS CONSENT RESOLUTIONS OF THE SHAREHOLDER OF RICHMOND OLYMPIC OVAL CORPORATION

(File Ref. No.:) (REDMS No.)

SP13/3-2

It was moved and seconded

RESOLVED THAT:

(1)

the Shareholder acknowledges and confirms the previous receipt of financial statements of the Company for the period from January 1, 2012 to December 31, 2012, together with the auditor’s report on such financial statements, which financial statements were approved by the Company’s board of directors on April 18, 2013 and presented to the Shareholder at the Finance Committee meeting of Richmond City Council on May 6, 2013;

(2)

the shareholder acknowledges that the following directors are currently serving a 2 year term and will continue to serve as directors for the coming year:

Name

Umendra Mital

Wayne Duzita

(3)

in accordance with Article 14.1 of the Company’s Articles, the following persons, each of whom has consented in writing to act as a director, are hereby elected as directors of the Company, to hold office for the term ending immediately prior to the election or appointment of directors at the annual general meeting of the Company held in the year set out opposite their name below:

Name

Term

Edward Michael O’Brien

2015

Dennis Skulsky

2015

George Duncan

2015

Moray Keith

2015

Linda Sanderson

2014

Victor John Farmer

2014

(4)

KPMG LLP be appointed as auditors of the Company until the next annual reference date of the Company or until a successor is appointed, at a remuneration to be fixed by the directors;

(5)

the 2012 Annual Report of the Company is hereby received; and

(6)

May 21, 2013 be and is hereby selected as the annual reference date for the Company for its current annual reference period.

CARRIED

ADJOURNMENT

SP13/3-3

It was moved and seconded

That the meeting adjourn (5:11 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Special Meeting of the Council of the City of Richmond held on Tuesday, May 21, 2013.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)