February 12, 2013 - Agenda

Pg. #

ITEM

MINUTES

1.

Motion to adopt:

(1)

the minutes of the Regular Council Meeting held on Monday, January 28, 2013 (distributed previously); and

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to receive for information the Metro Vancouver 'Board in Brief' dated January 25, 2013.

AGENDA ADDITIONS & DELETIONS

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

(PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED; OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS - ITEM NO. 21.)

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

(PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.)

CONSENT AGENDA HIGHLIGHTS

§

Receipt of Committee minutes

§

2012 Audit Engagement

§

5 Year Financial Plan (2013-2017) Bylaw 8990

§

Cambie Road / Mueller Development Park Concept Plan

§

River Green Village Parks & Open Space Plan

§

Art In Unexpected Places 2013 Community Public Art Projects

§

Urban Wildlife Management Framework

§

2013 Maritime-Themed Summer Festivals

§

Kwantlen Farm School

§

2012 Annual Report & 2013 Work Programs for the

(i)

Richmond Intercultural Advisory Committee,

(ii)

Richmond Community Services Advisory Committee, and

(iii)

Child Care Development Advisory Committee

§

2013 Child Care Grants

§

Land use applications for first reading (to be further considered at the Public Hearing on Monday, March 18, 2013):

§

8540 River Road – Application for a Temporary Commercial Use Permit (Dunbar Equipment Ltd. – applicant)

§

Proposed Revisions to the Coach House Zone Along Arterial Roads

5.

Motion to adopt Items 6 through 19 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

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(1)

the Finance Committee meeting held on Monday, February 4, 2013;

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(2)

the Parks, Recreation & Cultural Services Committee meeting held on Tuesday, January 29, 2013;

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(3)

the Planning Committee meeting held on Tuesday, February 5, 2013;

be received for information.

7.

2012 Audit Engagement

(File Ref. No. 03-0950-03/2013-Vol 01) (REDMS No. 3767882)

CNCL-35

See Page CNCL-35 for full report

FINANCE COMMITTEE RECOMMENDATION

(1)

Richmond City Council provides effective oversight of management's process for identifying and responding to fraud risks, including program and controls to prevent, detect and deter fraud and ensure compliance with regulatory requirements by:

(a)

having established a Finance Committee, which is responsible for oversight and includes all members of Council;

(b)

Directing, reviewing and approving the annual operating, capital and utility budget individually, which form the basis of the 5 Year Financial Plan and expenditure bylaw;

(c)

approving the 5 Year Financial Plan and the bylaw which sets the expenditure limits and the amounts to be collected from taxation;

(d)

approving the tax rate bylaw, which sets the amount that the City collects from each respective taxation class;

(e)

receiving reports which require Council approval concerning any real estate purchases or disposals and any award of contracts that are in excess of $500,000;

(f)

establishing policies that govern procurement, budget amendments, budget and 5 Year Financial Plan, financial signing authorities and investments, specifically the following:

(i)

3001 - Budget Amendment Policy;

(ii)

3104 - Procurement Policy;

(iii)

3105 - Construction Management Projects;

(iv)

3703 - Investment Policy;

(v)

3707 – Long Term Financial Management Strategy;

(vi)

3708.01 - Expense Reimbursement Procedures; and

(vii)

3709 - Financial Signing Authorities (spending authority);

(g)

creating the Administration and Compliance Division, which includes Business Advisory and Compliance sections and strengthens internal controls;

(h)

through Council's Planning Committee, reviewing all planning matters, including development agreements, re-zoning applications and any monetary exchanges or negotiated consideration (density bonus, land exchanges etc.);

(i)

receiving financial information reports each quarter, which include information on:

(i)

procurement activity, awards and contracts over $25,000;

(ii)

the current investment balance and the amounts placed with respective financial institutions and information as to whether Council's investment policy has been adhered to;

(iii)

the City's actual financial results by department in comparison to the amounts budgeted, which includes explanations concerning significant variances;

(iv)

the amounts of revenues received through development applications, building permits, business license, gaming and developer contributions;

(v)

the current reserve balances; and

(vi)

the amounts spent with respect to capital projects;

(j)

receiving the City's annual audited financial statements which are prepared in accordance with generally accepted accounting principles established by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants (CICA) and which are reviewed by the City's external auditor. Upon presentation of the audited financial statements, the City's external auditors communicate any issues that arise concerning fraud and non-compliance with laws and regulations, internal control deficiencies, any significant accumulated uncorrected misstatements, and any significant difficulties encountered during the audit;

(k)

receiving on an annual basis the Statement of Financial Information (SOFI), which must be prepared in accordance with the Financial Information Act. The SOFI is made available for public viewing by June 30 each year and is accessible for the following three years. Information contained within the SOFI includes Council remuneration and expenses, employee remuneration in excess of $75,000 and expenses and schedule of suppliers and goods in excess of $25,000; and

(l)

receiving the City's Annual Report, which includes the City's goals and objectives for the coming year and progress with regard to the preceding year's goals and objectives. The report also includes a set of the audited financial statements. The report is presented at a public meeting before June 29th in each year and is made available for public inspection at least 14 days prior to that meeting; and

(2)

Richmond City Council is not aware of any instances of actual, suspected or alleged fraud within the current fiscal year, including misconduct or unethical behaviour related to financial reporting or misappropriation of assets.

8.

5 Year Financial Plan (2013 - 2017) Bylaw 8990

(File Ref. No. 12-8060-20-8990) (REDMS No. 3761056-v7)

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See Page CNCL-43 for full report

FINANCE COMMITTEE RECOMMENDATION

That:

(1)

the 5 Year Financial Plan (2013 – 2017) as presented in the staff report titled 5 Year Financial Plan (2013 – 2017) Bylaw 8990 dated February 4, 2013 by the Director, Finance, be approved;

(2)

the 5 Year Financial Plan (2013–2017) Bylaw No. 8990 be introduced and given, first, second, and third readings; and

(3)

staff undertake a process of public consultation as required in Section 166 of the Community Charter.

9.

Cambie Road/Mueller Development Park Concept Plan

(File Ref. No. 06-2345-01) (REDMS No. 3567201)

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See Page CNCL-142 for full report

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE RECOMMENDATION

That:

(1)

the design concept and proposed program of the Cambie Road/Mueller Development Park, as described in Attachment 1 of the staff report dated January 16, 2013, from the Senior Manager, Parks, be received for information; and

(2)

staff seek public input on the proposed Cambie Road/Mueller Development Park Concept plan as described in the staff report, dated January 16, 2013, from the Senior Manager, Parks.

10.

River Green Village Parks and Open Space Plan

(File Ref. No. 06-2345-01) (REDMS No. 3731188)

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See Page CNCL-156 for full report

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE RECOMMENDATION

That the conceptual designs for the River Green Village's waterfront park, Gilbert Greenway and public mews as detailed in the staff report titled River Green Village Parks and Open Space Plan from the Senior Manager, Parks, dated January 9, 2013, be endorsed.

11.

Art in Unexpected Places 2012 Community Public Art Projects

(File Ref. No. 11-7000-09-20-145) (REDMS No. 3711084)

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See Page CNCL-166 for full report

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE RECOMMENDATION

That the concept proposals for the Art in Unexpected Places 2012 Community Public Art Projects as presented in the staff report from the Director, Arts, Culture & Heritage Services dated December 17, 2012, be endorsed.

12.

Urban Wildlife Management Framework

(File Ref. No. 11-7200-01) (REDMS No. 3702483 v.3)

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See Page CNCL-181 for full report

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE RECOMMENDATION

That:

(1)

the Urban Wildlife Management Framework as described in the staff report titled Urban Wildlife Management Framework, dated January 16, 2013 from the Senior Manager, Parks be received for information; and

(2)

the staff report titled Urban Wildlife Management Framework, dated January 16, 2013 from the Senior Manager, Parks be forward to the Richmond Board of Education for information.

13.

2013 Maritime-Themed Summer Festivals

(File Ref. No. 11-7000-01) (REDMS No. 3752705 v.6)

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See Page CNCL-186 for full report

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE RECOMMENDATION

(1)

That the transfer of up to $345,000 be authorized from the Major Events Provisional Fund to the Ships to Shore account and the Maritime Festival account to provide funding in support of the 2013 Ship to Shore program, the 2013 Tall Ship Recruitment program, and the 2013 Maritime Festival as outlined in the staff report dated January 12, 2013 from the Director, Arts, Culture and Heritage Services and the Senior Manager, Parks;

(2)

That any revenues realized from sponsorship for Ships to Shore and public sail trips be used to offset the City contribution to this event and those funds be returned to the Major Events Provisional Fund for future festival development;

(3)

That any grants awarded to the Maritime Festival 2013 be used to offset the City contribution to this event and those funds be returned to the Major Events Provisional Fund for future festival development; and

(4)

That the City's budget for the 2013 Ships to Shore and 2013 Maritime Festival be included in the 5 Year Financial Plan (2013-2017).

14.

Kwantlen farm school

(File Ref. No.)

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See Page CNCL-26 for details

(Parks, Recreation & Cultural Services Committee minutes of January 29, 2013)

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE RECOMMENDATION

That as part of the Garden City Lands planning process, staff consider temporary and / or permanent options at the Garden City Lands or other locations in the City of Richmond for the Kwantlen Polytechnic University Agricultural Program.

15.

2012 ANNUAL REPORT AND 2013 WORK PROGRAM: RICHMOND INTERCULTURAL ADVISORY COMMITTEE

(File Ref. No. 01-100-20-RIAD1-01) (REDMS No. 3737959)

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See Page CNCL-197 for full report

PLANNING COMMITTEE RECOMMENDATION

That the Richmond Intercultural Advisory Committee's 2012 Annual Report and 2013 Work Program (as presented in Attachment 1 of the staff report dated January 8, 2013 from the General Manager, Community Services) be approved.

16.

Richmond Community Services Advisory Committee 2012 Annual Report and 2013 Work Program

(File Ref. No. 01-100-20-RCSA1-01) (REDMS No. 3754997)

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See Page CNCL-210 for full report

PLANNING COMMITTEE RECOMMENDATION

That the Richmond Community Services Advisory Committee's 2013 Work Program be approved with the deletion of the action under Council Term Goal 2.4 that "RCSAC will host a provincial all candidates meeting prior to the provincial election".

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NOTE:

The Richmond Community Services Advisory Committee's 2013 Work Program report has been revised as per Committee's direction.

17.

Child Care Development Advisory Committee 2012 Annual Report and 2013 Work Program

(File Ref. No. 01-100-20-CCDE1-01) (REDMS No. 3749043)

CNCL-241

See Page CNCL-241 for full report

PLANNING COMMITTEE RECOMMENDATION

That the Child Care Development Advisory Committee's 2013 Work Program be approved.

18.

2013 Child Care Grants

(File Ref. No.) (REDMS No. 3744108)

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See Page CNCL-250 for full report

PLANNING COMMITTEE RECOMMENDATION

That, as per the staff report dated January 9, 2013 from the General Manager, Community Services, Child Care Grants be awarded as follows:

(1)

Child Care Capital Grants be awarded for the recommended amounts, and cheques disbursed for a total of $49,998.53, and

(2)

Child Care Professional and Program Development Grants be awarded for the recommended amounts, and cheques disbursed for a total of $15,000.

19.

Application by Dunbar Equipment Ltd. (doing business as Don Dickey Supplies) for a Temporary Commercial Use Permit at 8540 River Road

(File Ref. No. TU 12-614858) (REDMS No. 3705887)

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See Page CNCL-259 for full report

PLANNING COMMITTEE RECOMMENDATION

(1)

That the application by Dunbar Equipment Ltd. (doing business as Don Dickey Supplies) for a Temporary Commercial Use Permit for property at 8540 River Road be considered at the March 18, 2013 Public Hearing at 7:00 pm in the Council Chambers of Richmond City Hall; and

(2)

that the following recommendation be forwarded to that meeting for consideration,

"That a Temporary Commercial Use Permit be issued to Dunbar Equipment Ltd (doing business as Don Dickey Supplies) to allow the retail sale of outdoor power equipment as an accessory use at 8540 River Road."

20.

Proposed Revisions to the Coach House Zone Along Arterial Roads

(File Ref. No. 12-8060-20-8987) (REDMS No. 3730295)

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See Page CNCL-272 for full report

PLANNING COMMITTEE RECOMMENDATION

(1)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 8987 (Coach House Zone Amendment for Arterial Roads), be introduced and given first reading; and

(2)

That, if Richmond Zoning Bylaw 8500, Amendment Bylaw 8987 (Coach House Zone Amendment for Arterial Roads) is adopted, staff review the experience of the proposed new RCH1 zone in one year or when some coach houses are built under this new zone, and report back to Planning Committee.

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CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

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PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

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Waterworks and Water Rates Bylaw No. 5637, Amendment Bylaw No. 8909

Opposed at 1^st/2^nd/3^rd Readings – None.

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Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 8689

(7251 St. Albans Road, RZ 10-528329)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

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Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 8931

(10471 No. 1 Road, RZ 12-610097)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

DEVELOPMENT PERMIT PANEL

21.

RECOMMENDATION

See DPP Plan Package (distributed separately) for full hardcopy plans

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(1)

That the minutes of the Development Permit Panel meeting held on Wednesday, January 30, 2013, and the Chair's report for the Development Permit Panel meeting held on November 16, 2011, be received for information; and

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(2)

That the recommendations of the Panel to authorize the issuance of a Development Permit (DP 11-573871) for the property at 7251 St. Albans Road, be endorsed, and the Permits so issued.

ADJOURNMENT