Time:

7:00 p.m.

Place:

Council Chambers

Richmond City Hall

Present:

Mayor Malcolm D. Brodie

Councillor Linda Barnes

Councillor Derek Dang

Councillor Evelina Halsey-Brandt

Councillor Greg Halsey-Brandt

Councillor Sue Halsey-Brandt

Councillor Ken Johnston

Councillor Bill McNulty

Councillor Harold Steves

Director, City Clerk’s Office – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 10:00 p.m.

RES NO.

ITEM

SP09/5-1

It was moved and seconded

That notice of the Special Council meeting be waived.

CARRIED UNANIMOUSLY

1.

2008 APPROPRIATED SURPLUS

(File Ref. No.:  03-0985-01/2009-Vol 01) (REDMS No. 2652424)

SP09/5-2

It was moved and seconded

That all the recommendations from the Finance Committee meeting of Monday, June 8, 2009, as outlined below, be brought forward for ratification:

(1)

That Item 3 on the list of Surplus Allocation requests (Olympic Expo-Richmond 2010) be removed and that the Olympic Expo program in Richmond and the funding request of $500,00 to support it be deleted.

[Councillors S. Halsey-Brandt, Dang, Barnes and Mayor Brodie opposed at Finance Committee.]

(2)

That Item 13 on the list of Surplus Allocation requests (City Olympic Hosting and Protocol program) be referred back to staff with the funding amount for: (i) further description of the concept, (ii) funding, and (iii) the types of groups to be hosted.

(3)

That Item 14 on the list of Surplus Allocation requests (City facilities additional maintenance) be accepted.

(4)

That Item 23 on the list of Surplus Allocation requests (Additional temporary fire services resources) be referred back to staff with the funding for further analysis and update.

(5)

That Item 28 on the list of Surplus Allocation requests (Enhance look of the City) be referred back with the funding for further elaboration on: (i) the number of signs involved, (ii) identification of the potential locations of the signs, (iii) the updating of the signs, (iv) the refurbishment and cleaning of the signs, (v) the landscaping around the signs, and (vii) to investigate the possibility of eliminating the references to the sister cities on the signs.

(6)

That item 25 on the list of Surplus Allocation requests (Installation of Automatic External Defibrillators) be referred back to staff with the funding.

(7)

That an item be added, in the amount of $1,000, for the Richmond Family and Youth Court Committee (RFYCC) to purchase 150 bags made from City of Richmond banners for the delegates to the October 16-17, 2009 Family Violence 2009 Conference hosted by the RFYCC Committee in Richmond.

(8)

That all other surplus allocation requests be approved in the amount recommended by TAG.

(9)

That:

(1)

the balance of the surplus funds, not otherwise allocated, in the amount of $369,000, be referred back to staff to report on recommendations for use; and

(2)

that staff bring recommendations forward relating to the surplus gaming funds.

CARRIED

ADJOURNMENT

SP09/5-3

It was moved and seconded

That the meeting adjourn (10:02 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Special Meeting of the Council of the City of Richmond held on Monday, June 8, 2009.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)